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Added 34 mins ago
AP
Office administrative assistant
ADVANCE PALLET & CRATE LTD
Surrey, BC
- From $36.8 CAD / hour
- Full-time
- On-site
Added 40 mins ago
KS
Assistant Store Manager I
kate spade new york
Vancouver, BC · Pacific Centre
- Full-time
As an Assistant Store Manager at Coach, you’ll partner with the Store Manager to drive sales performance, operational excellence, and team development. You lead by example on the sales…
Added 55 mins ago
S
Operations Consultant - Part Time
Sephora
Saskatoon, SK
- $17 to $20 CAD / hour
- Part-time
Communicate inventory issues/concerns to Supervisor (s), Assistant Manager(s) or Store Manager.
Added 1 hour ago
AI
Housekeeping Supervisor
Accent Inns
Kamloops, BC
- Full-time
As a Housekeeping Supervisor, you are responsible for supporting the General and Assistant Managers with the overall operations of the hotel focused on creating an exceptional employee…
Added 2 hours ago
SD
Education Assistant
School District 5 Southeast Kootenay
Elkford, BC
- Full-time
…and the supervision of the school principal, the Education Assistant works with a wide variety of students with diverse abilities. These diverse abilities can include, but are not limited…
Added 2 hours ago
SD
Education Assistant
School District 5 Southeast Kootenay
Cranbrook, BC
- Full-time
…and the supervision of the school principal, the Education Assistant works with a wide variety of students with diverse abilities. These diverse abilities can include, but are not limited…
Added 2 hours ago
SD
Education Assistant
School District 5 Southeast Kootenay
Cranbrook, BC
- Full-time
…and the supervision of the school principal, the Education Assistant works with a wide variety of students with diverse abilities. These diverse abilities can include, but are not limited…
Added 2 hours ago
SD
Education Assistant
School District 5 Southeast Kootenay
Cranbrook, BC
- Full-time
…and the supervision of the school principal, the Education Assistant works with a wide variety of students with diverse abilities. These diverse abilities can include, but are not limited…
Added 2 hours ago
SD
Education Assistant
School District 5 Southeast Kootenay
Cranbrook, BC
- Full-time
…and the supervision of the school principal, the Education Assistant works with a wide variety of students with diverse abilities. These diverse abilities can include, but are not limited…
Added 2 hours ago
SD
Southridge Elementary School - 1.0 FTE - Grade 3-5 ELL/LA- Limited Duration Contract Teacher
School District 57 (Prince George)
Prince George, BC
- Contract
Added 2 hours ago
SD
Southridge Elementary School - 1.0 FTE - Grade 4/5 - Limited Duration Contract Teacher
School District 57 (Prince George)
Prince George, BC
- Contract
Added 3 hours ago
KT
Administrative assistant
K&K Truck Rentals
Whitehorse, YT
- From $33.5 CAD / hour
- Full-time
- On-site
Added 5 hours ago
PT
Administrative assistant
PRESIDENT TRANSPORT LTD.
Calgary, AB
- From $37.55 CAD / hour
- Full-time
- On-site
Added 5 hours ago
MA
Access and Events Assistant
Mount Allison University
Sackville, NB
- Full-time
The Access and Events Assistant works closely with the full-time staff of the Owens Art Gallery and plays a vital role supporting access initiatives and public events at the Gallery. This…
Added 5 hours ago
S
Stage Experience Lead - Full Time
Sephora
Toronto, ON · Ontario, ON
- $22.2 to $26.1 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 6 hours ago
KL
Administration Officer
Kativik llisarniliriniq
Montreal, QC
- Full-time
Under the supervision of the Assistant Director of Payroll Services, the Administration Officer is responsible for:
Added 6 hours ago
HI
Administrative assistant
Home Instead
Nanaimo, BC
- From $38.4 CAD / hour
- Full-time
- On-site
Added 7 hours ago
MF
Administrative assistant
Motion Fitness
Red Deer, AB
- From $26.5 CAD / hour
- Full-time
- Contract
- On-site
Added 7 hours ago
MH
Occupational Therapy Assistant - Panorama
Monarch House
Panorama, BC
- Part-time
As an Occupational Therapy Assistant (OTA) at Monarch House your primary responsibility is implementing interventions for children and youth with autism spectrum disorder or other…
Added 7 hours ago
LT
Administrative assistant
Louise Taverne & Bar à Vin
Québec, QC
- From $25 CAD / hour
- Full-time
- On-site
Added 8 hours ago
CA
INED Educational Assistant – INVERMERE, BC
CHEK ABC
Invermere, BC
- Full-time
We are looking for a passionate Educational Assistant to provide individualized support to two (2) students in their home-based learning environments.
Added 9 hours ago
Back of House - Assistant Cook
Northland Properties
Langley (District), BC · Langley, BC
…enthusiastic, upbeat, and hard-working people to join our team. As an Assistant Cook to will assist the Cook and you can craft your skills and gain experience working in a fast-paced,…
Added 10 hours ago
RM
Labour Relations Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
The Scheduling department is currently seeking a Permanent Part-Time Labour Relations Assistant to join their team.
Added 10 hours ago
CO
City Manager
City of Bixby
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
…political affiliation. Actual experience as City Manager or as an assistant City Manager is preferred. At the time of appointment, the City Manager need not be a resident of the city or…
Added 13 hours ago
GS
Administrative assistant
Givesco Sherbrooke
Sherbrooke, QC
- From $26 CAD / hour
- Full-time
- On-site

Gainrep

Administrative & Payroll Assistant

Toronto, ON, Canada

This position offers a salary range of $58,000–$63,000 annually. · Full-time

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Job details

Pay: This position offers a salary range of $58,000–$63,000 annually.
Job type: Full-time
Apply by: Nov 8, 2026
Positions available: 1
Posting language: English
Posted: Oct 9, 2026

Original job description

Administrative and Payroll Assistant – Job DescriptionAbout UsSGGG Fund Services is Canada’s largest independent administrator of alternative funds with over $120 billion (CAD) under administration. Using Diamond, our proprietary fund administration software, SGGG-FSI’s over 400 employees provide full-service fund administration to clients from our headquarters in Toronto and affiliate offices in Cayman, the United States, and India. Our vision is to be the first choice for fund administration.We have repeatedly earned Top Hedge Fund Administrator at the Canadian Hedge Fund Awards, and have been named to several national Great Place to Work lists.About The RoleThis is a one-year maternity leave contract role.We are hiring an Administrative and Payroll Assistant to join our Office Management Team. This role is ideal for someone beginning their administrative career and looking to gain experience in invoicing support, financial administration, and general office tasks. The successful candidate will assist with preparing client invoices, performing data entry, completing basic fee calculations, and supporting both accounts receivable and accounts payable functions.Office Location & Hybrid Model

Our office is in downtown Toronto, a 5-minute walk from Union Station.
We embrace a flexible hybrid work model that offers flexibility between working remotely or in the office.
This role requires in office presence 2-3x per month.What You’ll DoAccounts Receivable
Assist with preparing and issuing client invoices, ensuring accuracy and timely delivery.
Perform basic calculations to determine fees, and adjustments.
Prepare and process invoices in QuickBooks (experience with QuickBooks is an asset but not required).
Post daily payments to maintain accurate, up to date accounts receivable records.
Complete periodic cheque deposits in accordance with internal control procedures.
Monitor and respond to internal emails regarding accounts receivable inquiries, discrepancies, and follow-ups.
Track outstanding payments and escalate issues when required.
Reconcile invoices by verifying amounts, identifying discrepancies, and ensuring alignment with supporting documentation and fee schedules.
Manage and update fee schedules by regularly reviewing, standardizing, and maintaining service fee structures to ensure accurate and consistent billing.Accounts Payable & Month-End Support
Support the accounting team during month-end close, including invoice matching, documentation review, and validation of accounts payable entries.
Process vendor payments through the company’s online banking platform, ensuring accuracy, security, and adherence to required approval workflows.
Maintain organized and up-to-date financial records to support reporting, audits, and compliance requirements.Payroll Support
Support accurate and timely payroll processing.
Maintain payroll records and employee updates.
Respond to payroll inquiries and assist with reconciliations.General Administrative Duties
Maintain accurate records, spreadsheets, and administrative logs.
Support various office and accounting tasks as required.
Assist with other clerical duties to support day-to-day office operations.What You’ll Bring
Completed post-secondary education in business administration / accounting / finance OR a related field OR transferable work experience.
Proficiency in Microsoft Office Suite (especially Excel and Outlook).
Experience with QuickBooks is a strong asset.
Payroll experience is an advantage.
Strong attention to detail and high level of accuracy.
Effectively managed multiple priorities and shifting demands in a fast-paced environment.
Demonstrates urgency and responsiveness in meeting tight deadlines.
Eagerness to learn and take on new administrative responsibilities.You Should Embody:
Integrity: Demonstrates sound judgment, transparency, and ethical decision-making in all interactions.
Leadership: Takes initiative and drives outcomes with accountability and ownership.
Focus: Prioritize effectively, manage time well, and consistently deliver on key objectives.
Passion: Bring energy and commitment to their work, with a strong drive for excellence and continuous improvement.
Teamwork: Collaborate openly and contributes to a respectful and high-performing team environment.What We Offer
This position offers a salary range of $58,000–$63,000 annually. An award-winning open door culture with a collaborative & inclusive team
Committed to flexible work arrangements, with heavily weighted remote work
Comprehensive medical, dental and vision coverage + Lifestyle and/or Health Spending Accounts
RRSP Matching that increases with tenure
Parental Leave top up program
Team connection through quarterly team lunches, bi-annual company wide events, sport and charity initiatives
Support for professional learning and development
Milestone recognition programApplication Information
Number of positions: 1
This is new headcount, and we are actively recruiting for it.
Anticipated start date: ASAP
We use AI-enabled tools to sort applications based on job-related criteria. A human decides who moves forward.
Hire contingent on successful completion of a background check (employer paid).Please submit your resume via our careers portal: https://sgggfsi.com/careers/IDEA & Accommodations (AODA)SGGG-FSI supports a workplace that respects inclusion, diversity, equity and accessibility (IDEA). We appreciate the unique perspectives and experiences each of our employees bring to the job, and our success is underpinned by their contributions to our culture and our values.SGGG-FSI welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.Recruitment Process
HR Screening: Virtual screening interview with our HR team.
Manager Interview: Role specific interview held either virtually or in person.
Decision: Decision communicated and updates provided at each stage.

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More about this job

Responsibilities

Prepare and process client invoices, calculate fees, post payments, monitor outstanding balances, and support accounts receivable and accounts payable activities. Assist with payroll processing, month-end close, financial recordkeeping, and general office administration.

Requirements

Candidates should have post-secondary education in business administration, accounting, finance, or a related field, or transferable work experience. Microsoft Office proficiency, accuracy, organization, responsiveness, and the ability to manage competing priorities are expected; QuickBooks and payroll experience are assets.

Skills

Accounts Receivable
Accounts Payable
Payroll Processing
Invoice Preparation
Fee Calculations
Data Entry
QuickBooks
Microsoft Excel
Microsoft Outlook
Financial Recordkeeping
Reconciliation
Attention to Detail
Time Management
Prioritization
Communication
Teamwork

Benefits

Medical, Dental, and Vision Coverage
Lifestyle and Health Spending Accounts
RRSP Matching
Parental Leave Top-Up
Professional Learning and Development
Milestone Recognition Program
Flexible Work Arrangements
Team Events and Activities

Visa sponsorship

Not detected in the job text

Keywords

Fund Administration
Accounts Receivable
Accounts Payable
Payroll
Client Invoicing
Fee Calculations
QuickBooks
Microsoft Office
Microsoft Excel
Microsoft Outlook
Data Entry
Payment Processing
Cheque Deposits
Invoice Reconciliation
Fee Schedules
Month-End Close
Online Banking
Financial Records
Audit Support
Internal Controls
Administrative Support
Office Management
Alternative Funds
Diamond Fund Administration Software

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