Jobs in Canada

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Added 3 mins ago
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Facility Manager III
BGIS
Milton, ON
- Full-time
The Facility Manager III ensures that client facilities are operated and maintained cost-effectively, safely, efficiently as per the operating parameters of the Statement of Work and…
Added 4 mins ago
Janitorial Services Manager
Kandor
Victoria, BC
We are seeking an experienced and detail-oriented Janitorial Services Manager to lead our facilities operations team. Reporting to senior management, you will be responsible for planning,…
Added 35 mins ago
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Client Service Associate
BMO
Calgary, AB · CALG
- Full-time
Supports one or more Investment Advisors (IAs) and IA Team and staff, and branch operations with day-to-day administration and provides exceptional client service to support achievement of…
Added 35 mins ago
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Senior Manager, Lending Fraud Strategy
BMO
Toronto, ON · FCP
- Full-time
As the Senior Manager, Lending Fraud Strategy you will play a key role in shaping the future of our lending fraud strategy. We're looking for a seasoned leader who can navigate ambiguity,…
Added 35 mins ago
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Branch Manager
BMO
Montreal, QC
- Full-time
Resolves complex or unresolved customer situations or escalates to the next higher manager for resolution.
Added 35 mins ago
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System Admin - On-prem & Cloud (AWS & Azure)
BMO
Toronto, ON · SCC
- Full-time
…gap between AWS and Azure platforms while ensuring seamless operations across both Linux and Windows systems, along with strong capabilities in backup, disaster recovery, and security…
Added 35 mins ago
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Production Operations Manager
BMO
Toronto, ON · SCC
- Full-time
The Senior Manager, Production Operations Transformation will lead the evolution of production support capabilities across CorpFinFCU and Engineering portfolios, driving the organization's…
Added 35 mins ago
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Vice President, Commodities Development
BMO
Toronto, ON · FCP
- Full-time
Partner closely with operations and production support teams new features and existing strategy behaviors
Added 35 mins ago
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Senior Technical Lead
BMO
Toronto, ON · FCP
- Full-time
…platforms that support our customers, employees, and business…
Added 35 mins ago
Traffic Engineer (East), Pacific Link (Contract)
Trans Mountain
Calgary, AB
…our dynamic team as a Traffic Engineer (East), Pacific Link (Contract). The Traffic Engineer works closely with route planning, construction, logistics, permitting, stakeholder engagement,…
Added 35 mins ago
Traffic Engineer (West), Pacific Link (Contract)
Trans Mountain
Calgary, AB
…our dynamic team as a Traffic Engineer(West), Pacific Link (Contract). The Traffic Engineer works closely with route planning, construction, logistics, permitting, stakeholder engagement,…
Added 50 mins ago
Assistant Store Manager
Rogers Communications
Toronto, ON · Scarborough, ON
Management Support: You support the Store Manager in managing day to day operations, coaching, and developing team members to positively impact growth and create best in class customer…
Added 1 hour ago
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Operations Health Technician (Occupational Health)
Optima Health (OH&W)
London, ON
- Full-time
The OH Operations Health Technician ensures all colleagues within the team can achieve agreed targets to time, and quality requirements, in accordance with client and business needs. The OH…
Added 2 hours ago
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Sales Admin
Dilawri Group of Companies
Langley (District), BC · Langley, BC
- Full-time
The Sales Administrator at Mercedes-Benz Langley plays a key role in supporting the Sales Manager, General Manager, and Sales team to ensure smooth and efficient dealership operations. This…
Added 2 hours ago
AI
Applications Engineering Manager, Nuclear
ATS Industrial Automation
Cambridge, ON
- Full-time
The Manager, Nuclear Applications Engineering provides strategic and operational leadership for the Nuclear Applications Engineering function. The role is responsible for the quality,…
Added 2 hours ago
DM
Operations Manager
Denison Mines Corp.
Athabasca, AB
- Full-time
The Operations Manager plays a key role in supporting safe, efficient, and reliable site operations by overseeing the Denison managed assets and service contracts. The role is responsible…
Added 3 hours ago
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Governance, Risk, and Compliance Analyst
Raise
Calgary, AB
- Full-time
OT Environment Analysis: Conduct in-depth analysis of OT environments supporting airline operations, including maintenance and operational support systems.
Added 3 hours ago
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Ingénieur(e) éLectrique - Electrical Engineer
Actalent
Longueuil, QC
- $50 to $80 CAD / hour
- Contract
Agir comme pont entre les équipes dingénierie de développement et les opérations pour répondre aux besoins du projet de flottation.
Added 3 hours ago
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Building Project Manager - Gestionnaire De Projet Construction
Actalent
Montreal, QC
- $40 to $60 CAD / hour
- Contract
Planifiez des projets avec les clients, les professionnels et les entrepreneurs pour améliorer les opérations internes de l'entreprise en tant que chef de projet. Surveillez les activités…
Added 3 hours ago
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Project Manager
Actalent
AB · Edmonton, AB
- $58 to $69 CAD / hour
- Contract
Actalent is partnering with a growing engineering and manufacturing organization to identify an experienced Project Manager to lead the successful execution of complex industrial projects…
Added 3 hours ago
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Senior Manager, Supply Chain
Worley
Markham, ON
- Full-time
…across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating…
Added 3 hours ago
LF
Senior Manager Construction, Facilities & Property Operations
Leons Furniture Limited
Toronto, ON
- Full-time
Leon's Furniture Limited is seeking an experienced and highly motivated Senior Manager, Construction, Facilities & Property Operations to oversee construction projects, facilities…
Added 3 hours ago
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Controller – Manufacturing | Contract with Extension Potential
IFG - International Financial Group
Toronto, ON
- $60 to $80 CAD / hour
- Contract
Our client, an established manufacturing organization with Canadian and international operations, is seeking an experienced Controller to join their finance team on an initial six-month…
Added 3 hours ago
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EQXJP00005574 Technology Program Management Senior Staff_CAN
Equinix
Toronto, ON
- $70 to $80 CAD / hour
- Contract
Post Go-Live: Lead the transition of the program to the Service/Operations team.
Added 3 hours ago
MS
General Manager_High-End Furniture Store
Must Société
Laval, QC
- Full-time
Your tasks as General Manager are generally to manage the store operations, promoting a customer-centric culture daily to meet and exceed sales and profitability targets. As General…

Gainrep

Administrative & Payroll Assistant

Toronto, ON, Canada

This position offers a salary range of $58,000–$63,000 annually. · Full-time

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Job details

Pay: This position offers a salary range of $58,000–$63,000 annually.
Job type: Full-time
Apply by: Nov 8, 2026
Positions available: 1
Posting language: English
Posted: Oct 9, 2026

Original job description

Administrative and Payroll Assistant – Job DescriptionAbout UsSGGG Fund Services is Canada’s largest independent administrator of alternative funds with over $120 billion (CAD) under administration. Using Diamond, our proprietary fund administration software, SGGG-FSI’s over 400 employees provide full-service fund administration to clients from our headquarters in Toronto and affiliate offices in Cayman, the United States, and India. Our vision is to be the first choice for fund administration.We have repeatedly earned Top Hedge Fund Administrator at the Canadian Hedge Fund Awards, and have been named to several national Great Place to Work lists.About The RoleThis is a one-year maternity leave contract role.We are hiring an Administrative and Payroll Assistant to join our Office Management Team. This role is ideal for someone beginning their administrative career and looking to gain experience in invoicing support, financial administration, and general office tasks. The successful candidate will assist with preparing client invoices, performing data entry, completing basic fee calculations, and supporting both accounts receivable and accounts payable functions.Office Location & Hybrid Model

Our office is in downtown Toronto, a 5-minute walk from Union Station.
We embrace a flexible hybrid work model that offers flexibility between working remotely or in the office.
This role requires in office presence 2-3x per month.What You’ll DoAccounts Receivable
Assist with preparing and issuing client invoices, ensuring accuracy and timely delivery.
Perform basic calculations to determine fees, and adjustments.
Prepare and process invoices in QuickBooks (experience with QuickBooks is an asset but not required).
Post daily payments to maintain accurate, up to date accounts receivable records.
Complete periodic cheque deposits in accordance with internal control procedures.
Monitor and respond to internal emails regarding accounts receivable inquiries, discrepancies, and follow-ups.
Track outstanding payments and escalate issues when required.
Reconcile invoices by verifying amounts, identifying discrepancies, and ensuring alignment with supporting documentation and fee schedules.
Manage and update fee schedules by regularly reviewing, standardizing, and maintaining service fee structures to ensure accurate and consistent billing.Accounts Payable & Month-End Support
Support the accounting team during month-end close, including invoice matching, documentation review, and validation of accounts payable entries.
Process vendor payments through the company’s online banking platform, ensuring accuracy, security, and adherence to required approval workflows.
Maintain organized and up-to-date financial records to support reporting, audits, and compliance requirements.Payroll Support
Support accurate and timely payroll processing.
Maintain payroll records and employee updates.
Respond to payroll inquiries and assist with reconciliations.General Administrative Duties
Maintain accurate records, spreadsheets, and administrative logs.
Support various office and accounting tasks as required.
Assist with other clerical duties to support day-to-day office operations.What You’ll Bring
Completed post-secondary education in business administration / accounting / finance OR a related field OR transferable work experience.
Proficiency in Microsoft Office Suite (especially Excel and Outlook).
Experience with QuickBooks is a strong asset.
Payroll experience is an advantage.
Strong attention to detail and high level of accuracy.
Effectively managed multiple priorities and shifting demands in a fast-paced environment.
Demonstrates urgency and responsiveness in meeting tight deadlines.
Eagerness to learn and take on new administrative responsibilities.You Should Embody:
Integrity: Demonstrates sound judgment, transparency, and ethical decision-making in all interactions.
Leadership: Takes initiative and drives outcomes with accountability and ownership.
Focus: Prioritize effectively, manage time well, and consistently deliver on key objectives.
Passion: Bring energy and commitment to their work, with a strong drive for excellence and continuous improvement.
Teamwork: Collaborate openly and contributes to a respectful and high-performing team environment.What We Offer
This position offers a salary range of $58,000–$63,000 annually. An award-winning open door culture with a collaborative & inclusive team
Committed to flexible work arrangements, with heavily weighted remote work
Comprehensive medical, dental and vision coverage + Lifestyle and/or Health Spending Accounts
RRSP Matching that increases with tenure
Parental Leave top up program
Team connection through quarterly team lunches, bi-annual company wide events, sport and charity initiatives
Support for professional learning and development
Milestone recognition programApplication Information
Number of positions: 1
This is new headcount, and we are actively recruiting for it.
Anticipated start date: ASAP
We use AI-enabled tools to sort applications based on job-related criteria. A human decides who moves forward.
Hire contingent on successful completion of a background check (employer paid).Please submit your resume via our careers portal: https://sgggfsi.com/careers/IDEA & Accommodations (AODA)SGGG-FSI supports a workplace that respects inclusion, diversity, equity and accessibility (IDEA). We appreciate the unique perspectives and experiences each of our employees bring to the job, and our success is underpinned by their contributions to our culture and our values.SGGG-FSI welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.Recruitment Process
HR Screening: Virtual screening interview with our HR team.
Manager Interview: Role specific interview held either virtually or in person.
Decision: Decision communicated and updates provided at each stage.

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More about this job

Responsibilities

Prepare and process client invoices, calculate fees, post payments, monitor outstanding balances, and support accounts receivable and accounts payable activities. Assist with payroll processing, month-end close, financial recordkeeping, and general office administration.

Requirements

Candidates should have post-secondary education in business administration, accounting, finance, or a related field, or transferable work experience. Microsoft Office proficiency, accuracy, organization, responsiveness, and the ability to manage competing priorities are expected; QuickBooks and payroll experience are assets.

Skills

Accounts Receivable
Accounts Payable
Payroll Processing
Invoice Preparation
Fee Calculations
Data Entry
QuickBooks
Microsoft Excel
Microsoft Outlook
Financial Recordkeeping
Reconciliation
Attention to Detail
Time Management
Prioritization
Communication
Teamwork

Benefits

Medical, Dental, and Vision Coverage
Lifestyle and Health Spending Accounts
RRSP Matching
Parental Leave Top-Up
Professional Learning and Development
Milestone Recognition Program
Flexible Work Arrangements
Team Events and Activities

Visa sponsorship

Not detected in the job text

Keywords

Fund Administration
Accounts Receivable
Accounts Payable
Payroll
Client Invoicing
Fee Calculations
QuickBooks
Microsoft Office
Microsoft Excel
Microsoft Outlook
Data Entry
Payment Processing
Cheque Deposits
Invoice Reconciliation
Fee Schedules
Month-End Close
Online Banking
Financial Records
Audit Support
Internal Controls
Administrative Support
Office Management
Alternative Funds
Diamond Fund Administration Software

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