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Added 5 mins ago
Manager - Distribution and Transmission Settlements
Hydro One Networks Inc
Toronto, ON
Added 5 mins ago
New Grad Program - Project Estimating & Benchmarking - Engineering - Toronto - June 2027
Hydro One Networks Inc
Toronto, ON
…learning about engineering, construction, commissioning, and finance, gaining a comprehensive understanding of the entire project lifecycle. This role fosters professional growth and…
Added 5 mins ago
New Grad Program - Business/Finance - Toronto - June 2027
Hydro One Networks Inc
Toronto, ON
Business/Finance New Grad will primarily be responsible to support all aspects of productivity development & management including industry research, data analysis & visualization,…
Added 2 hours ago
4S
Business Operations Manager
4Sight Search Solutions Inc.
Burlington, ON
- Full-time
Operations Manager • Office and Finance Manager • Senior Bookkeeper • Business Manager • Finance and Administration Manager • Office Manager
Added 2 hours ago
RP
Service Manager
RECRUITMENT PARTNERS INC.
AB · Edmonton, AB
- Full-time
Our client is searching for a Service Manager to join their team. This role will be responsible for tracking and ensuring adherence to preventative maintenance and regular service…
Added 2 hours ago
AC
Senior Manager, Financial Information and Control
Alimentation Couche-Tard
Laval, QC
- Full-time
…role in the company. The main responsibilities of the senior manager within this group are as…
Added 2 hours ago
S
Full Time Supervisor Front End - Admirals Thrifty Foods
Sobeys
Victoria, BC
- Full-time
In the absence of the front-end manager, they are responsible for resolving cash register issues and securing the cash registers in the safe.
Added 2 hours ago
JC
Human Resources Manager
JDass Corp
Maple, ON
- Full-time
We are seeking an experienced, strategic, and hands-on Human Resources Manager to establish, develop, and lead the Human Resources function across our diversified, multi-sector organization.
Added 2 hours ago
RP
Commercial Project Manager/Estimator
RECRUITMENT PARTNERS INC.
AB · Edmonton, AB
- Full-time
Our client is seeking a Commercial Project Manager / Estimator to identify, estimate, secure, and deliver commercial construction projects from bid through completion. This role combines…
Added 2 hours ago
P&
Experienced Account Executive
Peake & Richmond Ltd. - Insurance Specialists
BC · West Vancouver, BC
- Full-time
Several years of experience in an insurance account executive, account manager, or broker role, preferably within a brokerage environment.
Added 2 hours ago
OV
General Manager | Full-Time | Canada Life Place
Oak View Group
London, ON
- Full-time
Oak View Group is seeking a General Manager that will manage this high-performing team as the venue continues to be one of the preeminent entertainment providers in Canada. The General…
Added 4 hours ago
SW
Plant Manager
Smurfit Westrock
Markham, ON
- Full-time
The role leads the Finance, Human Resources, Production, Engineering, Quality and Supply Chain functions, ensuring the site delivers its financial and operational objectives. While…
Added 4 hours ago
A
Assistant wealth management advisor
Archer
Montreal, QC
- Full-time
Reporting to an Advisor Manager, the Assistant Advisor acts as a strategic right-hand man. In addition to supporting the advisor in managing his or her clientele, he or she progressively…
Added 4 hours ago
SG
Property Manager
SiteLine Group
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Role Description This is a full-time, on-site Property Manager role based in the Greater Toronto Area, Canada. The Property Manager will oversee day-to-day operations of multi-family and…
Added 4 hours ago
RH
Accounting Manager
Robert Half
Vancouver, BC
- $100,000 to $120,000 USD / year
- Full-time
…headquartered in Downtown Vancouver. We're seeking an Accounting Manager who oversees a broad range of accounting functions, including transactional processing, financial statement…
Added 4 hours ago
HT
Trade Compliance Program Manager
Husky Technologies
Bolton, ON
- Full-time
As the Global Trade Compliance Program Manager, you will report to the Director, Global Trade Compliance & Customs and serve as the program lead for enterprise-wide trade compliance…
Added 4 hours ago
HR
Contract Manager
Hitachi Rail
Toronto, ON
- Full-time
Commercial Contract Manager supporting the business in bids and project contract management for the Signaling and Rail Solutions Line of Business in the Americas region.
Added 4 hours ago
Y
Intern, Associate Technical Account Manager
Yardi
Toronto, ON
- Volunteer
Added 4 hours ago
Y
Intern, Associate Technical Account Manager
Yardi
Toronto, ON
- Volunteer
Added 4 hours ago
IG
Financial Advisor - Bilingual
Infotree Global Solutions
Montreal, QC
- Contract
Added 4 hours ago
HT
Manager, Internal Controls
Husky Technologies
Bolton, ON
- Full-time
Working with Internal Audit and the global Finance and Operations teams, the Manager, Internal Controls will play a critical role in Husky’s global financial reporting. This includes the…
Added 4 hours ago
HT
IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
…You will be part of a global team and report to the Senior Manager; IT Audit located in Bolton. The Senior Manager, IT Audit reports to the VP, Internal Audit, who reports to the Audit…
Added 4 hours ago
HT
Financial Manager - PLM (Product Line Mgmt)
Husky Technologies
Bolton, ON
- Full-time
We are looking for a high-impact Finance Manager FP&A to act as a true business partner to our Product Line leadership team.
Added 4 hours ago
HT
Financial Manager
Husky Technologies
Bolton, ON
- Full-time
We are seeking an experienced Financial Leader that can work with various stakeholders within the Finance and Accounting function as well as our Customer Service organization. This…
Added 4 hours ago
FC
General Manager
FEIN Canada
Oakville, ON
- Full-time
FEIN Canada is seeking an entrepreneurial, hands-on General Manager to lead our Canadian business and accelerate sustainable, profitable growth. This is your opportunity to shape strategy,…

Closed listing

Gainrep

Administrative & Payroll Assistant

Toronto, ON, Canada

This position offers a salary range of $58,000–$63,000 annually. · Full-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Pay: This position offers a salary range of $58,000–$63,000 annually.
Job type: Full-time
Closing date: Nov 8, 2026
Positions available: 1
Posting language: English
Posted: Oct 9, 2026

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Original job description

Archived listing. The details below describe a past opening.

Administrative and Payroll Assistant – Job DescriptionAbout UsSGGG Fund Services is Canada’s largest independent administrator of alternative funds with over $120 billion (CAD) under administration. Using Diamond, our proprietary fund administration software, SGGG-FSI’s over 400 employees provide full-service fund administration to clients from our headquarters in Toronto and affiliate offices in Cayman, the United States, and India. Our vision is to be the first choice for fund administration.We have repeatedly earned Top Hedge Fund Administrator at the Canadian Hedge Fund Awards, and have been named to several national Great Place to Work lists.About The RoleThis is a one-year maternity leave contract role.We are hiring an Administrative and Payroll Assistant to join our Office Management Team. This role is ideal for someone beginning their administrative career and looking to gain experience in invoicing support, financial administration, and general office tasks. The successful candidate will assist with preparing client invoices, performing data entry, completing basic fee calculations, and supporting both accounts receivable and accounts payable functions.Office Location & Hybrid Model

Our office is in downtown Toronto, a 5-minute walk from Union Station.
We embrace a flexible hybrid work model that offers flexibility between working remotely or in the office.
This role requires in office presence 2-3x per month.What You’ll DoAccounts Receivable
Assist with preparing and issuing client invoices, ensuring accuracy and timely delivery.
Perform basic calculations to determine fees, and adjustments.
Prepare and process invoices in QuickBooks (experience with QuickBooks is an asset but not required).
Post daily payments to maintain accurate, up to date accounts receivable records.
Complete periodic cheque deposits in accordance with internal control procedures.
Monitor and respond to internal emails regarding accounts receivable inquiries, discrepancies, and follow-ups.
Track outstanding payments and escalate issues when required.
Reconcile invoices by verifying amounts, identifying discrepancies, and ensuring alignment with supporting documentation and fee schedules.
Manage and update fee schedules by regularly reviewing, standardizing, and maintaining service fee structures to ensure accurate and consistent billing.Accounts Payable & Month-End Support
Support the accounting team during month-end close, including invoice matching, documentation review, and validation of accounts payable entries.
Process vendor payments through the company’s online banking platform, ensuring accuracy, security, and adherence to required approval workflows.
Maintain organized and up-to-date financial records to support reporting, audits, and compliance requirements.Payroll Support
Support accurate and timely payroll processing.
Maintain payroll records and employee updates.
Respond to payroll inquiries and assist with reconciliations.General Administrative Duties
Maintain accurate records, spreadsheets, and administrative logs.
Support various office and accounting tasks as required.
Assist with other clerical duties to support day-to-day office operations.What You’ll Bring
Completed post-secondary education in business administration / accounting / finance OR a related field OR transferable work experience.
Proficiency in Microsoft Office Suite (especially Excel and Outlook).
Experience with QuickBooks is a strong asset.
Payroll experience is an advantage.
Strong attention to detail and high level of accuracy.
Effectively managed multiple priorities and shifting demands in a fast-paced environment.
Demonstrates urgency and responsiveness in meeting tight deadlines.
Eagerness to learn and take on new administrative responsibilities.You Should Embody:
Integrity: Demonstrates sound judgment, transparency, and ethical decision-making in all interactions.
Leadership: Takes initiative and drives outcomes with accountability and ownership.
Focus: Prioritize effectively, manage time well, and consistently deliver on key objectives.
Passion: Bring energy and commitment to their work, with a strong drive for excellence and continuous improvement.
Teamwork: Collaborate openly and contributes to a respectful and high-performing team environment.What We Offer
This position offers a salary range of $58,000–$63,000 annually. An award-winning open door culture with a collaborative & inclusive team
Committed to flexible work arrangements, with heavily weighted remote work
Comprehensive medical, dental and vision coverage + Lifestyle and/or Health Spending Accounts
RRSP Matching that increases with tenure
Parental Leave top up program
Team connection through quarterly team lunches, bi-annual company wide events, sport and charity initiatives
Support for professional learning and development
Milestone recognition programApplication Information
Number of positions: 1
This is new headcount, and we are actively recruiting for it.
Anticipated start date: ASAP
We use AI-enabled tools to sort applications based on job-related criteria. A human decides who moves forward.
Hire contingent on successful completion of a background check (employer paid).Please submit your resume via our careers portal: https://sgggfsi.com/careers/IDEA & Accommodations (AODA)SGGG-FSI supports a workplace that respects inclusion, diversity, equity and accessibility (IDEA). We appreciate the unique perspectives and experiences each of our employees bring to the job, and our success is underpinned by their contributions to our culture and our values.SGGG-FSI welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.Recruitment Process
HR Screening: Virtual screening interview with our HR team.
Manager Interview: Role specific interview held either virtually or in person.
Decision: Decision communicated and updates provided at each stage.

About employer

More about this job

Responsibilities

Prepare and process client invoices, calculate fees, post payments, monitor outstanding balances, and support accounts receivable and accounts payable activities. Assist with payroll processing, month-end close, financial recordkeeping, and general office administration.

Requirements

Candidates should have post-secondary education in business administration, accounting, finance, or a related field, or transferable work experience. Microsoft Office proficiency, accuracy, organization, responsiveness, and the ability to manage competing priorities are expected; QuickBooks and payroll experience are assets.

Skills

Accounts Receivable
Accounts Payable
Payroll Processing
Invoice Preparation
Fee Calculations
Data Entry
QuickBooks
Microsoft Excel
Microsoft Outlook
Financial Recordkeeping
Reconciliation
Attention to Detail
Time Management
Prioritization
Communication
Teamwork

Benefits

Medical, Dental, and Vision Coverage
Lifestyle and Health Spending Accounts
RRSP Matching
Parental Leave Top-Up
Professional Learning and Development
Milestone Recognition Program
Flexible Work Arrangements
Team Events and Activities

Visa sponsorship

Not detected in the job text

Keywords

Fund Administration
Accounts Receivable
Accounts Payable
Payroll
Client Invoicing
Fee Calculations
QuickBooks
Microsoft Office
Microsoft Excel
Microsoft Outlook
Data Entry
Payment Processing
Cheque Deposits
Invoice Reconciliation
Fee Schedules
Month-End Close
Online Banking
Financial Records
Audit Support
Internal Controls
Administrative Support
Office Management
Alternative Funds
Diamond Fund Administration Software

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