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Added 4 mins ago
SL
Property administrator
Skyline Living
Goderich, ON
- From $56,000 CAD / year
- Full-time
- On-site
College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
Added 12 mins ago
S
Client Care Coordinator, Reproductive Mental Health - BC Women’s Hospital & Health Centre
Sanya’k̓ula
Vancouver, BC
- Full-time
…clinical pathway. Facilitates the evaluation of services to ensure program and service needs are met. Ensures adherence to established policies, procedures, and protocols including those…
Added 27 mins ago
B
Associate Property Manager
BGIS
Winnipeg, MB
- Full-time
Provide assistance in the fulfillment of the maintenance & upkeep of ongoing resources & performance metrics including to meet program requirements & ensure maximum effectiveness
Added 37 mins ago
EG
Office administrator
Everett Group Inc
Calgary, AB
- From $36.6 CAD / hour
- Full-time
- On-site
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Added 1 hour ago
FC
Manager, Information Security
FirstOntario Credit Union
Hamilton, ON
- Full-time
Company-wide Employee Volunteer program (Blue Wave Program)
Added 2 hours ago
EHS Advisor - AOTHR
Aecon
Kawartha Lakes, ON · Barrie, ON · Toronto, ON
…regions. As a key part of the Arctic Over the Horizon Radar Program, the project includes significant on-site and off-site material movement activities, extensive earthworks, deep and…
Added 3 hours ago
K
Customer Service Administrator- 12 Month Temp Contract
Komatsu
Fort McMurray, AB
- Temporary
Customer Service Administrator- 12 Month Temp Contract 10/9/26 Fort McMurray, Alberta, CAN, T9K 0K4 37104 Onsite Position
Added 3 hours ago
DG
Sales Admin
Dilawri Group of Companies
Langley (District), BC · Langley, BC
- Full-time
The Sales Administrator at Mercedes-Benz Langley plays a key role in supporting the Sales Manager, General Manager, and Sales team to ensure smooth and efficient dealership operations. This…
Added 4 hours ago
SM
RQ11723 – Solutions Designer – CRM – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Develop and maintain system design models, program code, technical documentation, and specifications.
Added 5 hours ago
TP
Payroll administrator
TEAMS PERSONNEL
North York, ON
- From $36.92 CAD / hour
- Full-time
- Contract
- On-site
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Added 5 hours ago
UO
Program Administrator, Clinical Skills
University of Victoria
Victoria, BC
- Full-time
The Program Administrator, Clinical Skills will provide a variety of administrative and secretarial tasks in support of the unit’s efforts and activities. This includes scheduling,…
Added 5 hours ago
A
IT Administrator
Ausenco
Burnaby, BC
- Full-time
Our team in Burnaby is growing, we are currently recruiting for an IT Administrator to join our team in the Burnaby office.
Added 5 hours ago
ST
Desktop Support Analyst
Skilled Trades Ontario
Mississauga, ON
- $25.83 to $31.79 CAD / hour
- Temporary
Administering apprenticeship programs, including approving apprentices and sponsors, registering training agreements and assessing applications for apprenticeship program completion.
Added 5 hours ago
ML
Sales Administrator
Motion LP
Thunder Bay, ON
- Full-time
Consider joining us as a Sales Administrator if:
Added 5 hours ago
CI
Salesforce Revenue Cloud Architect
CloudKettle Inc
Toronto, ON
- $135,000 to $150,000 CAD / year
- Full-time
Participation in a Salesforce certification-based employee bonus program
Added 5 hours ago
Junior Accounts Payable Administrator, The Floor Show
Qualico Developments Canada Ltd.
Winnipeg, MB
…compensation and benefit packages, company matching RRSP/DPSP program, employee home purchase program and employee…
Added 6 hours ago
TF
Junior Accounts Payable Administrator, The Floor Show
The Floor Show Winnipeg
Winnipeg, MB
- Full-time
…compensation and benefit packages, company matching RRSP/DPSP program, employee home purchase program and employee…
Added 6 hours ago
RG
Marketing Coordinator
Roper Greyell LLP
Vancouver, BC
- Full-time
Serve as CRM subject matter expert and administrator, working with the vendor on troubleshooting, training teams, and advising stakeholders on updates and improvements.
Added 7 hours ago
WM
network system administrator
Window Mart
Edmonton, AB
- Full-time
College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
Added 7 hours ago
VS
Education Assistant – Deaf or Hard of Hearing Support - ASL Required
Vancouver School Board
Vancouver, BC
- Full-time
Evaluate and maintain records of student progress through communication log; discuss with team members any changes which may be made to an individual student's program
Added 7 hours ago
YB
Events & Community Engagement Coordinator
YWCA Banff
Banff, AB
- Full-time
Work with the Fund Development Administrator to support sponsor fulfillment and recognition ensuring sponsor commitments are tracked delivered
Added 7 hours ago
CC
Payroll Administrator
Contemporary Career Consultants
Calgary, AB
- Full-time
Added 7 hours ago
G
Administrative & Payroll Assistant
Gainrep
Toronto, ON
- Full-time
Administrative and Payroll Assistant – Job DescriptionAbout UsSGGG Fund Services is Canada’s largest independent administrator of alternative funds with over $120 billion (CAD) under…
Added 7 hours ago
Procurement Administrator
Primary Engineering and Construction
Calgary, AB
As a Procurement Administrator, you'll play a key role supporting procurement, inventory, and material management for utility infrastructure projects across Alberta. Working closely with…
Added 8 hours ago
Administrative Support 3 & 4 Talent Pool (Crowsnest Pass)
Government of Alberta
Crowsnest Pass, AB
…are an emerging administrative professional or an experienced administrator seeking a new opportunity to demonstrate your expertise, we invite you to join our…

Gainrep

Administrative & Payroll Assistant

Toronto, ON, Canada

This position offers a salary range of $58,000–$63,000 annually. · Full-time

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Job details

Pay: This position offers a salary range of $58,000–$63,000 annually.
Job type: Full-time
Apply by: Nov 8, 2026
Positions available: 1
Posting language: English
Posted: Oct 9, 2026

Original job description

Administrative and Payroll Assistant – Job DescriptionAbout UsSGGG Fund Services is Canada’s largest independent administrator of alternative funds with over $120 billion (CAD) under administration. Using Diamond, our proprietary fund administration software, SGGG-FSI’s over 400 employees provide full-service fund administration to clients from our headquarters in Toronto and affiliate offices in Cayman, the United States, and India. Our vision is to be the first choice for fund administration.We have repeatedly earned Top Hedge Fund Administrator at the Canadian Hedge Fund Awards, and have been named to several national Great Place to Work lists.About The RoleThis is a one-year maternity leave contract role.We are hiring an Administrative and Payroll Assistant to join our Office Management Team. This role is ideal for someone beginning their administrative career and looking to gain experience in invoicing support, financial administration, and general office tasks. The successful candidate will assist with preparing client invoices, performing data entry, completing basic fee calculations, and supporting both accounts receivable and accounts payable functions.Office Location & Hybrid Model

Our office is in downtown Toronto, a 5-minute walk from Union Station.
We embrace a flexible hybrid work model that offers flexibility between working remotely or in the office.
This role requires in office presence 2-3x per month.What You’ll DoAccounts Receivable
Assist with preparing and issuing client invoices, ensuring accuracy and timely delivery.
Perform basic calculations to determine fees, and adjustments.
Prepare and process invoices in QuickBooks (experience with QuickBooks is an asset but not required).
Post daily payments to maintain accurate, up to date accounts receivable records.
Complete periodic cheque deposits in accordance with internal control procedures.
Monitor and respond to internal emails regarding accounts receivable inquiries, discrepancies, and follow-ups.
Track outstanding payments and escalate issues when required.
Reconcile invoices by verifying amounts, identifying discrepancies, and ensuring alignment with supporting documentation and fee schedules.
Manage and update fee schedules by regularly reviewing, standardizing, and maintaining service fee structures to ensure accurate and consistent billing.Accounts Payable & Month-End Support
Support the accounting team during month-end close, including invoice matching, documentation review, and validation of accounts payable entries.
Process vendor payments through the company’s online banking platform, ensuring accuracy, security, and adherence to required approval workflows.
Maintain organized and up-to-date financial records to support reporting, audits, and compliance requirements.Payroll Support
Support accurate and timely payroll processing.
Maintain payroll records and employee updates.
Respond to payroll inquiries and assist with reconciliations.General Administrative Duties
Maintain accurate records, spreadsheets, and administrative logs.
Support various office and accounting tasks as required.
Assist with other clerical duties to support day-to-day office operations.What You’ll Bring
Completed post-secondary education in business administration / accounting / finance OR a related field OR transferable work experience.
Proficiency in Microsoft Office Suite (especially Excel and Outlook).
Experience with QuickBooks is a strong asset.
Payroll experience is an advantage.
Strong attention to detail and high level of accuracy.
Effectively managed multiple priorities and shifting demands in a fast-paced environment.
Demonstrates urgency and responsiveness in meeting tight deadlines.
Eagerness to learn and take on new administrative responsibilities.You Should Embody:
Integrity: Demonstrates sound judgment, transparency, and ethical decision-making in all interactions.
Leadership: Takes initiative and drives outcomes with accountability and ownership.
Focus: Prioritize effectively, manage time well, and consistently deliver on key objectives.
Passion: Bring energy and commitment to their work, with a strong drive for excellence and continuous improvement.
Teamwork: Collaborate openly and contributes to a respectful and high-performing team environment.What We Offer
This position offers a salary range of $58,000–$63,000 annually. An award-winning open door culture with a collaborative & inclusive team
Committed to flexible work arrangements, with heavily weighted remote work
Comprehensive medical, dental and vision coverage + Lifestyle and/or Health Spending Accounts
RRSP Matching that increases with tenure
Parental Leave top up program
Team connection through quarterly team lunches, bi-annual company wide events, sport and charity initiatives
Support for professional learning and development
Milestone recognition programApplication Information
Number of positions: 1
This is new headcount, and we are actively recruiting for it.
Anticipated start date: ASAP
We use AI-enabled tools to sort applications based on job-related criteria. A human decides who moves forward.
Hire contingent on successful completion of a background check (employer paid).Please submit your resume via our careers portal: https://sgggfsi.com/careers/IDEA & Accommodations (AODA)SGGG-FSI supports a workplace that respects inclusion, diversity, equity and accessibility (IDEA). We appreciate the unique perspectives and experiences each of our employees bring to the job, and our success is underpinned by their contributions to our culture and our values.SGGG-FSI welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.Recruitment Process
HR Screening: Virtual screening interview with our HR team.
Manager Interview: Role specific interview held either virtually or in person.
Decision: Decision communicated and updates provided at each stage.

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More about this job

Responsibilities

Prepare and process client invoices, calculate fees, post payments, monitor outstanding balances, and support accounts receivable and accounts payable activities. Assist with payroll processing, month-end close, financial recordkeeping, and general office administration.

Requirements

Candidates should have post-secondary education in business administration, accounting, finance, or a related field, or transferable work experience. Microsoft Office proficiency, accuracy, organization, responsiveness, and the ability to manage competing priorities are expected; QuickBooks and payroll experience are assets.

Skills

Accounts Receivable
Accounts Payable
Payroll Processing
Invoice Preparation
Fee Calculations
Data Entry
QuickBooks
Microsoft Excel
Microsoft Outlook
Financial Recordkeeping
Reconciliation
Attention to Detail
Time Management
Prioritization
Communication
Teamwork

Benefits

Medical, Dental, and Vision Coverage
Lifestyle and Health Spending Accounts
RRSP Matching
Parental Leave Top-Up
Professional Learning and Development
Milestone Recognition Program
Flexible Work Arrangements
Team Events and Activities

Visa sponsorship

Not detected in the job text

Keywords

Fund Administration
Accounts Receivable
Accounts Payable
Payroll
Client Invoicing
Fee Calculations
QuickBooks
Microsoft Office
Microsoft Excel
Microsoft Outlook
Data Entry
Payment Processing
Cheque Deposits
Invoice Reconciliation
Fee Schedules
Month-End Close
Online Banking
Financial Records
Audit Support
Internal Controls
Administrative Support
Office Management
Alternative Funds
Diamond Fund Administration Software

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