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CO
City Clerk
City of North Bay
North Bay, ON
- Full-time
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Lead Software Engineer
Virtusa
Toronto, ON
- Full-time
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Lead Software Engineer
Virtusa
Mississauga, ON
- Full-time
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Intern - Technology
Virtusa
Toronto, ON
- Internship
Software installs, technical testing, and reporting
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Lead Software Engineer
Virtusa
Halifax, NS
- Full-time
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Senior Software Engineer
Virtusa
Toronto, ON
- Full-time
…The ideal candidate will mentor team members and ensure high software quality standards while actively participating in the development and execution of comprehensive testing…
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CG
Manager, RF & Antenna Systems
Calian Group
Ottawa, ON
- Full-time
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Lead Software Engineer
Virtusa
Toronto, ON
- Full-time
…crucial role in ensuring the quality and reliability of our software products through automated testing. This position requires a deep understanding of QA automation processes and a…
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Human Resources Payroll Administrator
PartsAvatar.ca
Montreal, QC
- Full-time
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Architect
Virtusa
Toronto, ON
- Full-time
Experienced Java Developer with 15+ years of expertise in designing, developing, and maintaining enterprise-grade applications, specifically within Online Banking for Business (OLBB)…
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V
Lead Software Engineer
Virtusa
Toronto, ON
- Full-time
…crucial role in ensuring the quality and reliability of our software products through automated testing. This position requires a deep understanding of QA automation processes and a…
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Associate
Virtusa
Toronto, ON
- Full-time
Junior Project Manager - Backend/API Developer
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Architect
Virtusa
Toronto, ON
- Full-time
Job Summary: Experienced Java Developer who has previous experience in Online Banking for BusinessOLBB with 15 years of expertise in designing developing and maintaining enterprisegrade…
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Architect
Virtusa
Toronto, ON
- Full-time
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Lead Software Engineer
Virtusa
Toronto, ON
- Full-time
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Lead Software Engineer
Virtusa
Toronto, ON
- Full-time
Job Summary: We are seeking a skilled Cloud Developer with a strong focus on architecture to join our team. The ideal candidate will have extensive experience in designing and implementing…
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Senior Lead Software Engineer
Virtusa
Toronto, ON
- Full-time
Job Summary: We are seeking a highly skilled Backend/API Developer with extensive experience in Salesforce technologies, particularly Apex, LWC, and the Salesforce platform. The ideal…
Added 1 min ago
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Lead Software Engineer
Virtusa
Toronto, ON
- Full-time
We are looking for a highly skilled Senior KDB Developer to join our engineering team. The ideal candidate will have strong expertise in kdb+/q, real-time data processing, time-series…
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Senior Consultant
Virtusa
Toronto, ON
- Full-time
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Lead Software Engineer
Virtusa
Toronto, ON
- Full-time
Job Summary: We are seeking an experienced Siebel Architect with a strong software development background to lead technical strategy and design. The ideal candidate will architect, design,…
Added 1 min ago
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Lead Software Engineer
Virtusa
Toronto, ON
- Full-time
We are looking for a Full Stack Developer with experience building modern web applications and GenAI solutions. The ideal candidate is strong in Python, FastAPI, React, and TypeScript, with…
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Lead Software Engineer
Virtusa
Toronto, ON
- Full-time
Job Summary: We are seeking an experienced Backend/API Developer with a strong background in deal modeling and valuation, downstream testing, and system integration. The ideal candidate…
Added 1 min ago
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Lead Software Engineer
Virtusa
Mississauga, ON
- Full-time
Must have worked in Agile development environment and familiar with Software Development Lifecycle, Agile/Scrum process.
Added 1 min ago
OI
Senior Software Engineer
Oryn, Inc.
Mississauga, ON
- Full-time
Added 1 min ago
RI
Damage Insurance Agent (Bilingual)- EN
RBC Insurance
Montreal, QC
- Full-time

Gainrep

Administrative & Payroll Assistant

Toronto, ON, Canada

This position offers a salary range of $58,000–$63,000 annually. · Full-time

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Job details

Pay: This position offers a salary range of $58,000–$63,000 annually.
Job type: Full-time
Apply by: Nov 8, 2026
Positions available: 1
Posting language: English
Posted: Oct 9, 2026

Original job description

Administrative and Payroll Assistant – Job DescriptionAbout UsSGGG Fund Services is Canada’s largest independent administrator of alternative funds with over $120 billion (CAD) under administration. Using Diamond, our proprietary fund administration software, SGGG-FSI’s over 400 employees provide full-service fund administration to clients from our headquarters in Toronto and affiliate offices in Cayman, the United States, and India. Our vision is to be the first choice for fund administration.We have repeatedly earned Top Hedge Fund Administrator at the Canadian Hedge Fund Awards, and have been named to several national Great Place to Work lists.About The RoleThis is a one-year maternity leave contract role.We are hiring an Administrative and Payroll Assistant to join our Office Management Team. This role is ideal for someone beginning their administrative career and looking to gain experience in invoicing support, financial administration, and general office tasks. The successful candidate will assist with preparing client invoices, performing data entry, completing basic fee calculations, and supporting both accounts receivable and accounts payable functions.Office Location & Hybrid Model

Our office is in downtown Toronto, a 5-minute walk from Union Station.
We embrace a flexible hybrid work model that offers flexibility between working remotely or in the office.
This role requires in office presence 2-3x per month.What You’ll DoAccounts Receivable
Assist with preparing and issuing client invoices, ensuring accuracy and timely delivery.
Perform basic calculations to determine fees, and adjustments.
Prepare and process invoices in QuickBooks (experience with QuickBooks is an asset but not required).
Post daily payments to maintain accurate, up to date accounts receivable records.
Complete periodic cheque deposits in accordance with internal control procedures.
Monitor and respond to internal emails regarding accounts receivable inquiries, discrepancies, and follow-ups.
Track outstanding payments and escalate issues when required.
Reconcile invoices by verifying amounts, identifying discrepancies, and ensuring alignment with supporting documentation and fee schedules.
Manage and update fee schedules by regularly reviewing, standardizing, and maintaining service fee structures to ensure accurate and consistent billing.Accounts Payable & Month-End Support
Support the accounting team during month-end close, including invoice matching, documentation review, and validation of accounts payable entries.
Process vendor payments through the company’s online banking platform, ensuring accuracy, security, and adherence to required approval workflows.
Maintain organized and up-to-date financial records to support reporting, audits, and compliance requirements.Payroll Support
Support accurate and timely payroll processing.
Maintain payroll records and employee updates.
Respond to payroll inquiries and assist with reconciliations.General Administrative Duties
Maintain accurate records, spreadsheets, and administrative logs.
Support various office and accounting tasks as required.
Assist with other clerical duties to support day-to-day office operations.What You’ll Bring
Completed post-secondary education in business administration / accounting / finance OR a related field OR transferable work experience.
Proficiency in Microsoft Office Suite (especially Excel and Outlook).
Experience with QuickBooks is a strong asset.
Payroll experience is an advantage.
Strong attention to detail and high level of accuracy.
Effectively managed multiple priorities and shifting demands in a fast-paced environment.
Demonstrates urgency and responsiveness in meeting tight deadlines.
Eagerness to learn and take on new administrative responsibilities.You Should Embody:
Integrity: Demonstrates sound judgment, transparency, and ethical decision-making in all interactions.
Leadership: Takes initiative and drives outcomes with accountability and ownership.
Focus: Prioritize effectively, manage time well, and consistently deliver on key objectives.
Passion: Bring energy and commitment to their work, with a strong drive for excellence and continuous improvement.
Teamwork: Collaborate openly and contributes to a respectful and high-performing team environment.What We Offer
This position offers a salary range of $58,000–$63,000 annually. An award-winning open door culture with a collaborative & inclusive team
Committed to flexible work arrangements, with heavily weighted remote work
Comprehensive medical, dental and vision coverage + Lifestyle and/or Health Spending Accounts
RRSP Matching that increases with tenure
Parental Leave top up program
Team connection through quarterly team lunches, bi-annual company wide events, sport and charity initiatives
Support for professional learning and development
Milestone recognition programApplication Information
Number of positions: 1
This is new headcount, and we are actively recruiting for it.
Anticipated start date: ASAP
We use AI-enabled tools to sort applications based on job-related criteria. A human decides who moves forward.
Hire contingent on successful completion of a background check (employer paid).Please submit your resume via our careers portal: https://sgggfsi.com/careers/IDEA & Accommodations (AODA)SGGG-FSI supports a workplace that respects inclusion, diversity, equity and accessibility (IDEA). We appreciate the unique perspectives and experiences each of our employees bring to the job, and our success is underpinned by their contributions to our culture and our values.SGGG-FSI welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.Recruitment Process
HR Screening: Virtual screening interview with our HR team.
Manager Interview: Role specific interview held either virtually or in person.
Decision: Decision communicated and updates provided at each stage.

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More about this job

Responsibilities

Prepare and process client invoices, calculate fees, post payments, monitor outstanding balances, and support accounts receivable and accounts payable activities. Assist with payroll processing, month-end close, financial recordkeeping, and general office administration.

Requirements

Candidates should have post-secondary education in business administration, accounting, finance, or a related field, or transferable work experience. Microsoft Office proficiency, accuracy, organization, responsiveness, and the ability to manage competing priorities are expected; QuickBooks and payroll experience are assets.

Skills

Accounts Receivable
Accounts Payable
Payroll Processing
Invoice Preparation
Fee Calculations
Data Entry
QuickBooks
Microsoft Excel
Microsoft Outlook
Financial Recordkeeping
Reconciliation
Attention to Detail
Time Management
Prioritization
Communication
Teamwork

Benefits

Medical, Dental, and Vision Coverage
Lifestyle and Health Spending Accounts
RRSP Matching
Parental Leave Top-Up
Professional Learning and Development
Milestone Recognition Program
Flexible Work Arrangements
Team Events and Activities

Visa sponsorship

Not detected in the job text

Keywords

Fund Administration
Accounts Receivable
Accounts Payable
Payroll
Client Invoicing
Fee Calculations
QuickBooks
Microsoft Office
Microsoft Excel
Microsoft Outlook
Data Entry
Payment Processing
Cheque Deposits
Invoice Reconciliation
Fee Schedules
Month-End Close
Online Banking
Financial Records
Audit Support
Internal Controls
Administrative Support
Office Management
Alternative Funds
Diamond Fund Administration Software

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