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Added 4 mins ago
Assistant Resident Manager, Live-In
The Skyline Group of Companies
Windsor, ON
Full-time
The Assistant Resident Manager is responsible for daily operations of assigned apartment buildings, including building cleaning, administrative tasks, light maintenance, and providing great…
Added 18 mins ago
Site Superintendent
Fuze HR Solutions
Halifax, NS
Full-time
We are seeking an experienced Site Superintendent to oversee the day-to-day operations of multi-unit residential construction projects in Halifax.
Added 18 mins ago
Regional Director Ontario
United for Literacy formerly Frontier College
ON · Ontario, Canada
Full-time
…candidate will bring an innovative and entrepreneurial spirit to operations in their regional…
Added 18 mins ago
Human Resources Assistant
Simcoe Muskoka Catholic District School Board
Barrie, ON
Other
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Added 18 mins ago
Senior Project Management Consultant
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Legislative Assembly of Ontario / Assemblée législative de l’Ontario
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Coordinate with the DCS Directors regarding daily studio operations.
Added 19 mins ago
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Managing Director, Western Canada Executive Compensation
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Added 19 mins ago
Human Resources & Labour Relations Manager
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Added 19 mins ago
Seasonal Sales Associate (Brick Specialist) – Yorkdale, ON
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Added 48 mins ago
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Added 48 mins ago
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Monitor assigned funds on an ongoing basis and update written reports to reflect changes in fund operations.
Added 48 mins ago
Billing Business Analyst
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$50 to $60 CAD / hour
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Direct culinary operations on a shift basis under the guidance of the Chef to ensure a clean, organized, and successful kitchen with a focus on fresh ingredients and quality control
Added 1 hour ago
Seasonal Associate
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$19.85 to $24.8 CAD / hour
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As a Seasonal Associate, you’ll be responsible for providing an outstanding client experience by supporting both store operations and onstage service during peak business moments. You’ll…
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Added 1 hour ago
Senior Analyst, Business Operations
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$70,000 to $100,000 CAD / year
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Added 1 hour ago
Inspector 2 Westshore (Union) Burnaby, BC
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…high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers’…
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Plant Manager
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La réussite ne se limite pas à la gestion des opérations. Le directeur d’usine doit développer les compétences de ses collaborateurs, établir des responsabilités claires, instaurer un…
Added 1 hour ago
Technical Field Intern
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Calgary, AB
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Closed listing

Galderma

Office and Administration Coordinator

Toronto, ON, Canada

Pay: $66,400 to $83,000 CAD / year
Job type: Full-time
Experience: Minimum of 1-3 years’ previous experience in an equivalent role supporting
Posting language: English
Posted: Sep 23, 2026

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

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Original job description

Archived listing. The details below describe a past opening.

Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story.

We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.

At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.

The Office & Administration Coordinator supports the effective operation of the business by providing high-quality administrative and operational coordination across day-to-day office activities. The role is responsible for ensuring smooth office operations, supporting internal teams, and maintaining efficient processes, while also providing administrative support for Healthcare Professional contracting and payment activities.

Administrative & Operational Support

Coordinate day-to-day administrative activities to support efficient business operations
Manage calendars, schedule meetings, and coordinate internal and external communications
Prepare correspondence, presentations, reports, and meeting minutes
Maintain accurate electronic and physical records in line with company policies and SOPs
Serve as a professional point of contact for internal stakeholders and external partners

Office Management & Facilities

Oversee daily office operations, including supplies, inventory, vendors, facilities, and equipment
Ensure front desk coverage and general office administration needs are met
Coordinate office services, maintenance, and service providers
Prepare and process purchase orders, requisitions, and invoices related to office operations

Knowledge Management & Process Documentation

Document administrative processes, workflows, and SOPs
Maintain centralized repositories for templates, records, and reference materials
Support onboarding and operational consistency through clear process documentation

Contracting & Payment Support

Support administration of (HCP) contracts, including preparation, tracking, filing, and record maintenance
Collect, verify, and maintain required HCP documentation (e.g., credentials, compliance forms)
Coordinate with Legal, Compliance, Medical, and Finance teams to support contract approvals and payments
Track contract terms, key dates (renewals/expiries), and related invoices and payments

Business Continuity & Emergency Preparedness

Support business continuity planning for office operations
Maintain emergency procedures, evacuation plans, and emergency contact lists
Coordinate office response during disruptions or emergency situations

Additional Support

Support onboarding and administrative HR processes
Participate in committees and employee resources groups to contribute to employee engagement and in office engagement forums
Provide administrative support to the Canadian Leadership Team
Liaise with IT on general user inquiries, equipment coordination, and meeting room technology
Manages the company fleet program, including employee onboarding and offboarding, handling inquiries, and supporting annual activities such as driver safety training and year-end reporting.
Performs other related responsibilities, as assigned, to support departmental and organizational objectives.

Minimum Knowledge and Experience

Minimum of 1-3 years’ previous experience in an equivalent role supporting
Bachelor’s Degree or equivalent experience/qualification
Excellent communication skills, both written and oral. Bilingual in French is an asset.
Proven ability to work independently and act resourcefully in order to complete tasks with limited to no direction
Excellent project-management, time-management and organization skills
Exerts professionalism and political savvy when interacting across levels of the organization
Strong attention to detail and ability to process high volumes of work with accuracy
Exercises sound judgment and discretion when handling confidential information and responding to requests.
Technically experienced in order to independently manage technical requirements. Intermediate level proficiency in MS Word, Powerpoint, Excel, Teams and Outlook.
Demonstrate honesty and integrity, and model behaviors consistent with Galderma’s Four Commitments, company standards and policies.
Demonstrate agility and adaptability in learning new technologies and business processes.

The annual salary range for the role is $66,400-$83,000 CAD.

About employer

More about this job

Responsibilities

Coordinate daily administrative and office operations, including scheduling, communications, records, facilities, vendors, purchasing, and process documentation. Support healthcare professional contracts and payments, business continuity, onboarding, leadership administration, IT coordination, and the company fleet program.

Requirements

Requires 1–3 years of experience in an equivalent role and a bachelor’s degree or equivalent experience or qualification. Candidates should have strong communication, organization, project and time management, attention to detail, discretion, professionalism, independent judgment, and intermediate proficiency in Microsoft Word, PowerPoint, Excel, Teams, and Outlook; French is an asset.

Skills

Administrative Coordination
Office Management
Calendar Management
Meeting Coordination
Written and Oral Communication
Recordkeeping
Process Documentation
Contract Administration
Payment Coordination
Project Management
Time Management
Organization
Attention to Detail
Confidentiality
Microsoft Office
Technical Troubleshooting

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Administrative Coordination
Office Operations
Facilities Management
Vendor Coordination
Purchase Orders
Requisitions
Invoices
Healthcare Professional Contracts
Contract Approvals
Compliance Documentation
Payment Processing
Standard Operating Procedures
Knowledge Management
Business Continuity
Emergency Preparedness
Employee Onboarding
Human Resources Administration
Fleet Management
Driver Safety Training
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Microsoft Teams
Microsoft Outlook
French

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