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Added 12 mins ago
Volunteer Program Coordinator - Full-Time
City of Thunder Bay
Thunder Bay, ON
Full-time
As the Volunteer Program Coordinator, you'll coordinate the Recreation & Culture Division's volunteer program, helping recruit, train, engage, and support volunteers who contribute to…
Added 26 mins ago
Project Logistic Coordinator
T-Lane Transportation
AB · Edmonton, AB
Full-time
…of freight pricing, equipment selection, route planning, and project execution across Canada and the United States. You will work closely with customers, operations, dispatch, drivers, and…
Added 26 mins ago
(ASD-W) - International Student Registrar for Continuity and Integration- Internation Welcome Centre (20 Knowledge Park Drive) - TERM until June 30, 2027, with the possibility of extension
Jobbe
Fredericton, NB
Full-time
The International Student Registrar for Continuity and Integration Support, reporting to the EAL Subject Coordinator supports the registration, transition and welcoming of newcomer and…
Added 26 mins ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
…attracted to bold goals, believe in uncompromising honesty, support mutual respect, care about environmental responsibility, have a passion for excellence and a desire to make a positive…
Added 26 mins ago
Program Coordinator – Y-RISE (Readiness, Integration, Skills, and Employment)
YMCA of Greater Halifax/Dartmouth
Dartmouth, NS
Full-time
We are seeking a passionate, resourceful, and highly organized Program Coordinator to lead the implementation and delivery of our new Pre-Employment Project for Racialized Immigrant Women.…
Added 26 mins ago
SENIOR PROJECT COORDINATOR PF&R & ED&C
City of Toronto
Toronto, ON
Reporting to the Senior Project Manager, Asset and Energy Management, the Senior Project Coordinator will support the Asset Management, Environment and Energy Unit of Parks Forestry &…
Added 56 mins ago
Environmental Coordinator
Pomerleau
Victoria, BC
Full-time
As an Environmental Coordinator on Pomerleau's Operational Support team, you'll play a vital role in supporting the successful delivery of a major infrastructure project in the Victoria,…
Added 56 mins ago
Project coordinator - Marine works
Pomerleau
Montreal, QC
Full-time
As a Project Coordinator within Pomerleau’s Civil & Infrastructure teams, you will play a key role at the heart of our Structures. You will manage multiple activities and schedules to gain…
Added 56 mins ago
Project coordinator - Marine works
Pomerleau
Quebec, QC
Full-time
As a Project Coordinator within Pomerleau’s Civil & Infrastructure teams, you will play a key role at the heart of our Structures. You will manage multiple activities and schedules to gain…
Added 1 hour ago
Webber - HSEQ Coordinator - Infrastructure Management
Ferrovial
Ottawa, ON · CAN - Webber - Infra - Ottawa
Full-time
…the United States and Canada. Webber supports a wide range of project models to meet client needs, including traditional design bid build, design build, alternative delivery models and…
Added 1 hour ago
Safety Coordinator
Forbes Bros. Group of Companies
Sudbury, ON · Greater Sudbury, ON
Full-time
Our work spans field construction, project delivery, operations, and corporate support in an environment where safety, execution, and reliability matter.
Added 2 hours ago
Quality Inspector
Valard Construction
Truro, NS
Full-time
Execute quality assurance and quality control activities on project sites
Added 2 hours ago
Quality Inspector
Valard Construction
Toronto, ON
Full-time
Execute quality assurance and quality control activities on project sites
Added 2 hours ago
Fleet Lead
Forbes Bros. Group of Companies
Toronto, ON
Full-time
Our work spans field construction, project delivery, operations, and corporate support in an environment where safety, execution, and reliability matter.
Added 2 hours ago
Quality Inspector
Valard Construction
Toronto, ON
Full-time
Execute quality assurance and quality control activities on project sites
Added 2 hours ago
Quality Inspector
Valard Construction
Truro, NS
Full-time
Execute quality assurance and quality control activities on project sites
Added 2 hours ago
Radiological Technologist - Royal Columbian Hospital
Fraser Health
New Westminster, BC
Part-time
We are committed to staff wellness and planetary health and have active working groups to support these initiatives. In addition, we value career advancement and offer professional…
Added 2 hours ago
Partner Administrative Assistant, Audit- 18 Month Contract
KPMG
Kingston, ON
Temporary
…skills for the future, and take ownership of your career with support at every stage. Join a firm where your career can make a…
Added 3 hours ago
Clinical Research Coordinator and Genetic Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
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Managing recruitment into the MOHCCN project, including participant selection, clinical data review and management, and tissue sample coordination with research laboratory team.
Added 3 hours ago
Project SQS Administrator
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Calgary, AB
Full-time
…consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and…
Added 3 hours ago
Auditor Intermediate
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
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…inclusion, and invests in employees by providing benefits, support resources, and training and development…
Added 3 hours ago
Project Coordinator
University of Victoria
Victoria, BC
Full-time
Reporting to the Academic Director, HCMC, the Project Coordinator will coordinate the various projects, partnerships, research endeavors and daily operations in HCMC. The Project…
Added 3 hours ago
Security Remediation & Resilience Lead, BWI
TD
Toronto, ON
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As the BWI Security & Resiliency Lead, you will serve as the central coordinator and execution leader responsible for driving delivery oversight, governance, stakeholder alignment, and…
Added 3 hours ago
Community Peace Officer Level One
Yellowhead County
Edson, AB
Full-time
…county’s emergency management team providing initial and on-going support to affected communities (ex. door-to-door notification, assisting with evacuation operations, traffic control,…
Added 3 hours ago
Project Coordinator, Ontario Works (Temporary up to 12 Months)
District of Sault Ste. Marie Social Services Administration Board
Sault Ste. Marie, ON
Full-time
…enthusiastic individual to join our Sault Ste. Marie team as a Project Coordinator in Ontario…

Closed listing

Galderma

Office and Administration Coordinator

Toronto, ON, Canada

Pay: $66,400 to $83,000 CAD / year
Job type: Full-time
Experience: Minimum of 1-3 years’ previous experience in an equivalent role supporting
Posting language: English
Posted: Sep 23, 2026

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

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Original job description

Archived listing. The details below describe a past opening.

Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story.

We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.

At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.

The Office & Administration Coordinator supports the effective operation of the business by providing high-quality administrative and operational coordination across day-to-day office activities. The role is responsible for ensuring smooth office operations, supporting internal teams, and maintaining efficient processes, while also providing administrative support for Healthcare Professional contracting and payment activities.

Administrative & Operational Support

Coordinate day-to-day administrative activities to support efficient business operations
Manage calendars, schedule meetings, and coordinate internal and external communications
Prepare correspondence, presentations, reports, and meeting minutes
Maintain accurate electronic and physical records in line with company policies and SOPs
Serve as a professional point of contact for internal stakeholders and external partners

Office Management & Facilities

Oversee daily office operations, including supplies, inventory, vendors, facilities, and equipment
Ensure front desk coverage and general office administration needs are met
Coordinate office services, maintenance, and service providers
Prepare and process purchase orders, requisitions, and invoices related to office operations

Knowledge Management & Process Documentation

Document administrative processes, workflows, and SOPs
Maintain centralized repositories for templates, records, and reference materials
Support onboarding and operational consistency through clear process documentation

Contracting & Payment Support

Support administration of (HCP) contracts, including preparation, tracking, filing, and record maintenance
Collect, verify, and maintain required HCP documentation (e.g., credentials, compliance forms)
Coordinate with Legal, Compliance, Medical, and Finance teams to support contract approvals and payments
Track contract terms, key dates (renewals/expiries), and related invoices and payments

Business Continuity & Emergency Preparedness

Support business continuity planning for office operations
Maintain emergency procedures, evacuation plans, and emergency contact lists
Coordinate office response during disruptions or emergency situations

Additional Support

Support onboarding and administrative HR processes
Participate in committees and employee resources groups to contribute to employee engagement and in office engagement forums
Provide administrative support to the Canadian Leadership Team
Liaise with IT on general user inquiries, equipment coordination, and meeting room technology
Manages the company fleet program, including employee onboarding and offboarding, handling inquiries, and supporting annual activities such as driver safety training and year-end reporting.
Performs other related responsibilities, as assigned, to support departmental and organizational objectives.

Minimum Knowledge and Experience

Minimum of 1-3 years’ previous experience in an equivalent role supporting
Bachelor’s Degree or equivalent experience/qualification
Excellent communication skills, both written and oral. Bilingual in French is an asset.
Proven ability to work independently and act resourcefully in order to complete tasks with limited to no direction
Excellent project-management, time-management and organization skills
Exerts professionalism and political savvy when interacting across levels of the organization
Strong attention to detail and ability to process high volumes of work with accuracy
Exercises sound judgment and discretion when handling confidential information and responding to requests.
Technically experienced in order to independently manage technical requirements. Intermediate level proficiency in MS Word, Powerpoint, Excel, Teams and Outlook.
Demonstrate honesty and integrity, and model behaviors consistent with Galderma’s Four Commitments, company standards and policies.
Demonstrate agility and adaptability in learning new technologies and business processes.

The annual salary range for the role is $66,400-$83,000 CAD.

About employer

More about this job

Responsibilities

Coordinate daily administrative and office operations, including scheduling, communications, records, facilities, vendors, purchasing, and process documentation. Support healthcare professional contracts and payments, business continuity, onboarding, leadership administration, IT coordination, and the company fleet program.

Requirements

Requires 1–3 years of experience in an equivalent role and a bachelor’s degree or equivalent experience or qualification. Candidates should have strong communication, organization, project and time management, attention to detail, discretion, professionalism, independent judgment, and intermediate proficiency in Microsoft Word, PowerPoint, Excel, Teams, and Outlook; French is an asset.

Skills

Administrative Coordination
Office Management
Calendar Management
Meeting Coordination
Written and Oral Communication
Recordkeeping
Process Documentation
Contract Administration
Payment Coordination
Project Management
Time Management
Organization
Attention to Detail
Confidentiality
Microsoft Office
Technical Troubleshooting

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Administrative Coordination
Office Operations
Facilities Management
Vendor Coordination
Purchase Orders
Requisitions
Invoices
Healthcare Professional Contracts
Contract Approvals
Compliance Documentation
Payment Processing
Standard Operating Procedures
Knowledge Management
Business Continuity
Emergency Preparedness
Employee Onboarding
Human Resources Administration
Fleet Management
Driver Safety Training
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Microsoft Teams
Microsoft Outlook
French

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