Find work in Canada.

527,264 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 12 mins ago
X
Senior QA Engineer Position for Xsolla's Smart Wallet in Web3
Xsolla
Canada
- Full-time
…transactions, not only the web app in front of them. You will own quality for Xsolla's smart wallet on Xsolla ZK, our Ethereum-compatible ZK rollup: the wallet players use to hold, receive…
Added 12 mins ago
KC
Lead (Chief) Satellite Systems Engineer
Kepler Communications
Toronto, ON
- Full-time
Partner with Program Management, Product Assurance, subsystem teams, suppliers, customers, and leadership to align technical execution, manage expectations, and close decisions
Added 12 mins ago
T
Senior Personal Banker Trainee - Home Borrowing
TD
Brampton, ON
- Full-time
…refer customers to the appropriate team member or internal Bank partner, while ensuring a positive customer…
Added 12 mins ago
OL
General Manager
Optima Living
Surrey, BC
- $110,000 to $118,000 CAD / year
- Full-time
…community, ensuring that residents receive safe, compassionate, high-quality culturally sensitive care in a respectful and homelike environment. The General Manager provides strategic and…
Added 12 mins ago
OL
Recreation Manager
Optima Living
Surrey, BC
- $74,000 CAD / year
- Full-time
…recreation programs that support resident wellness, engagement, and quality of life. This role develops diverse programming based on resident interests and functional needs and fosters a…
Added 12 mins ago
OL
Hospitality Manager
Optima Living
Surrey, BC
- $62,500 CAD / year
- Full-time
Monitors food quality, presentation, and portion control.
Added 12 mins ago
K
Packaging Supervisor (12-month contract)
Kenvue
Guelph, ON
- Full-time
…oversight for the safe, compliant and efficient production of high-quality packaged products. Working independently and engaging colleagues and management as appropriate, you will ensure…
Added 12 mins ago
Senior Staff Program Manager
Kaseya Careers
Vancouver, BC
Hold strong fluency in business processes, Program/Project Management best practices, and functional tools to plan realistically and partner credibly with stakeholders at all levels.
Added 12 mins ago
B
Medical Lead - Friedreich Ataxia
Biogen
Toronto, ON
- Full-time
Establish medical objectives, success metrics, and performance measures; monitor progress and adjust priorities based on stakeholder needs, scientific quality, and business objectives.
Added 12 mins ago
Senior Staff Program Manager
Kaseya Careers
Toronto, ON
Hold strong fluency in business processes, Program/Project Management best practices, and functional tools to plan realistically and partner credibly with stakeholders at all levels.
Added 12 mins ago
Head of Data Engineering
Ambyint
Calgary, AB
Partner with executive leadership, Data Science, and Product to align data engineering priorities with business goals.
Added 12 mins ago
CF
Analyst, Equity Capital Markets
CI Financial
Toronto, ON
- Full-time
…syndication-focused ECM team that works closely with retail advisors and partner banks. The Analyst will support equity deal execution, advisor communications, and structured product…
Added 12 mins ago
B
Product Manager, Savings - Everyday Banking Products
BMO
Toronto, ON · BMOPLACE
- Full-time
· Partner with Technology, Digital, Operations, and other delivery teams to ensure solutions are scalable, supportable, and aligned with business objectives.
Added 12 mins ago
B
Senior Analyst, Campaign Delivery
BMO
Toronto, ON · BMOPLACE
- Full-time
…partners, developing technical specifications, producing and quality-testing campaign data files, identifying and remediating issues along the campaign workflow, and managing relationships…
Added 27 mins ago
BM
Retail Sales Expert - Scarborough
Brand Momentum
Toronto, ON · Scarborough, ON
- $27 CAD / hour
- Part-time
…the customer experience but also act as a trusted in-store partner, supporting the execution and growth of a smoke-free product portfolio across multiple retail locations, conducting…
Added 27 mins ago
Store Associate
Sherwin-Williams
St. Thomas, ON
…stay up-to-date with product features and maintain the high quality and visual standards of the products and store. Store Associates are tasked with achieving excellent customer service,…
Added 27 mins ago
Spray Equipment Repair
Sherwin-Williams
Cambridge, ON
…stay up-to-date with product features and maintain the high quality and visual standards of the products and store. This position is also responsible for spray equipment (e.g. airless,…
Added 27 mins ago
Senior Manager Development, Treasury Technology
Scotiabank
Toronto, ON
Partner with senior business leaders to identify opportunities to improve capabilities, efficiency, controls, and client outcomes.
Added 27 mins ago
Talent Coordinator
Dentons
Edmonton, AB
…quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21,000 individuals in more than 200…
Added 27 mins ago
CI
Student Intern, Process and Applications (SCM)
Celestica International LP
Toronto, ON
- $24 to $30 CAD / hour
Added 28 mins ago
B
Program Director
Bevertec
Toronto, ON
- $115 to $125 CAD / hour
- Full-time
…trends, anomalies, and risks before they surface in outcomes. Partner closely with Strategy, Planning & Execution as a consumer of their analytic & reporting…
Added 28 mins ago
TC
Project Safety Manager
Turner Construction | Canada
Toronto, ON
- Full-time
Position Description: Partner with Environmental Health & Safety (EH&S) and project teams to enforce site compliance with company, EH&S programs, policies, procedures, and regulatory…
Added 42 mins ago
Sales Support Specialist - Bilingual
Mettler Toledo
Mississauga, ON
…Organization. In this role, you will serve as both a trusted partner to our Field Sales Representatives and a direct point of contact for customers. You will manage inbound customer…
Added 42 mins ago
H(
Executive Assistant, Chief Technology, Data & AI Officer
HOOPP (Healthcare of Ontario Pension Plan)
Toronto, ON · CA ON Toronto
- $71,000 to $110,000 CAD / year
- Full-time
Partner with other Executive Assistants and teams across the organization on shared initiatives, events, and executive priorities.
Added 42 mins ago
Area Manager II, YYC1
Amazon
Calgary, AB
…developing their leadership capabilities. On a typical day, you'll partner cross-functionally with teams such as Quality, HR, and Safety to implement scalable process improvements that…

Gallaher Signature Living

Construction Project Administrative Coordinator

Windsor, ON, Canada

Annual Salary: $40.50 - $50.00 per hour, depending on experience · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Annual Salary: $40.50 - $50.00 per hour, depending on experience
Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Location: Windsor, California (onsite)

Annual Salary: $40.50 - $50.00 per hour, depending on experience

Position Type: Full-Time, nonexempt, hourly

Company Overview

Gallaher Companies is a nationally recognized leader in real estate development, design, construction, and operations. Specializing in multifamily residences, commercial projects, senior living communities, and lifestyle brands across California, we are driven by a commitment to excellence, innovation, and timeless design.

Position Summary

Gallaher Companies is seeking a highly organized, detail-oriented, and proactive Administrative Construction Assistant to support our growing construction operations.

The ideal candidate has experience in construction administration, project documentation, and contract coordination, with the ability to manage multiple priorities in a fast-paced environment.

This position plays an important role in keeping construction projects organized, ensuring documentation is accurate and complete, and supporting effective communication between project managers, subcontractors, vendors, and accounting teams.

We are looking for someone who takes ownership of their work, anticipates needs, and understands the importance of accuracy, follow-through, and meeting deadlines.

Key Responsibilities

Construction Contracts & Compliance

Prepare, distribute, and track subcontractor agreements, ensuring all required signatures and supporting documentation are received and properly maintained.
Request, review, and monitor certificates of insurance (COIs), including coverage requirements, expiration dates, and required endorsements.
Track preliminary lien notices and maintain accurate, project-specific documentation.
Follow up with subcontractors and vendors regarding outstanding contracts, insurance certificates, and other required documentation.

Project Administration & Documentation

Prepare, process, and track purchase orders and change orders, ensuring proper approvals, signatures, and supporting documentation.
Maintain accurate and organized electronic and physical project files.
Assist project managers with administrative tasks, project correspondence, document tracking, and scheduling coordination.
Monitor outstanding documentation and deadlines to help keep projects moving efficiently.

Accounting & Vendor Coordination

Coordinate with accounting and project management teams to support invoice processing, billing documentation, and accounts payable activities.
Assist with reviewing project paperwork for accuracy and completeness before submission for approval or payment.
Communicate with subcontractors, vendors, and internal departments to resolve documentation discrepancies and obtain missing information.

General Administrative Support

Provide day-to-day administrative support to construction leadership and project teams.
Maintain organized records and tracking systems to ensure information is readily accessible.
Identify opportunities to improve administrative processes, organization, and workflow efficiency.
Perform additional administrative duties as needed to support construction operations.

Qualifications

Previous administrative experience in the construction industry strongly preferred.
Working knowledge of construction contracts, certificates of insurance, preliminary lien notices, purchase orders, and change orders.
Exceptional organizational skills with strong attention to detail and accuracy.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
Ability to manage multiple projects and competing priorities while consistently meeting deadlines.
Strong follow-through, problem-solving skills, and a proactive approach to daily responsibilities.
Ability to work independently while collaborating effectively with project managers, subcontractors, vendors, and accounting personnel.
Experience with construction management software such as Procore Financials and electronic document management systems strongly preferred.
Professionalism and discretion when handling confidential company and project information.

Company Benefits

At Gallaher Companies, we recognize that our employees are essential to our success. We offer a competitive compensation and benefits package designed to support our team members both professionally and personally.

Competitive compensation and benefits including matching 401(K), vision, dental, and 100% employer paid medical for eligible employees
Opportunities for career growth and team expansion
A collaborative, high-performance culture
3+ weeks paid vacation and holidays to start

WHY JOIN US?

Gallaher Companies is a family-built business that takes pride in everything it puts its name on. We are looking for an Interior Designer who is passionate about thoughtful design, quality, and the details that bring a project to life. If you’re a designer who genuinely cares about the work, takes pride in your craft, and wants to grow with a collaborative team, we’d love to hear from you.

Equal Employment Opportunity Statement

Gallaher Companies is an equal opportunity employer and makes employment decisions based on merit. We want to have the best available people in every job. Company policy prohibits unlawful discrimination based on race, color, creed, sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), religion (including religious dress and religious grooming), marital status, age, national origin or ancestry, citizenship, physical or mental disability, and legally protected medical condition or information, genetic characteristics, sexual orientation, gender (including gender identity and gender expression), family care or medical leave status, military caregiver status, military or veteran status, domestic partner status, hairstyles or any other consideration made unlawful by federal, state or local laws.

Apply About employer

More about this job

Responsibilities

Coordinate construction contracts, insurance certificates, lien notices, purchase orders, change orders, and project documentation, ensuring records and approvals are complete and deadlines are tracked. Support project managers, construction leadership, vendors, subcontractors, and accounting teams with correspondence, scheduling, invoice documentation, and administrative workflow improvements.

Requirements

Previous construction-industry administrative experience is strongly preferred, along with working knowledge of construction contracts, insurance certificates, preliminary lien notices, purchase orders, and change orders. Candidates should have strong organizational, communication, accuracy, and follow-through skills; proficiency in Microsoft Office is expected, while Procore Financials and electronic document management experience are preferred.

Skills

Construction Administration
Contract Coordination
Project Documentation
Certificate of Insurance Tracking
Preliminary Lien Notice Tracking
Purchase Order Processing
Change Order Processing
Document Management
Invoice Processing
Accounts Payable Coordination
Microsoft Excel
Microsoft Word
Microsoft Outlook
Deadline Management
Vendor Coordination
Attention to Detail

Benefits

401(k) Matching
Vision Insurance
Dental Insurance
Employer-Paid Medical Insurance
Career Growth Opportunities
Paid Vacation
Paid Holidays

Visa sponsorship

Not detected in the job text

Keywords

Construction Administration
Construction Contracts
Subcontractor Agreements
Certificates of Insurance
Insurance Endorsements
Preliminary Lien Notices
Purchase Orders
Change Orders
Project Documentation
Procore Financials
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Invoice Processing
Billing Documentation
Accounts Payable
Vendor Coordination
Subcontractor Coordination
Project Correspondence
Scheduling Coordination
Document Tracking
Deadline Management
Construction Operations

Report this job