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Added 9 mins ago
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Garden City Tree and Landscape

Project Coordinator

Victoria, BC, V9E 2C4, Canada

Pay: $27–$30 per hour, depending on skills and experience.
Job type: Full-time
Experience: 1+ year of experience in administration, project coordination, construction administration, or a similar role
Posting language: English
Posted: Sep 22, 2026

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Original job description

Project Coordinator

Victoria Garden City Tree & Landscape Ltd.

Location: Victoria, BC

Job Description

Garden City Tree & Landscape Ltd. is looking for an organized and detail-oriented Project Coordinator to support our Landscape Construction team.

You will work closely with our Project Manager and Foremen to keep projects organized, schedules updated, documentation complete, and information moving efficiently between the office and field.

This is a hands-on coordination role for someone who enjoys organization, technology, problem solving, and working with a variety of people.

Responsibilities

Maintain project files, documentation, drawings, photos, purchase orders, and other project records
Assist with project scheduling and updates in LMN
Review timesheets, labour hours, and cost codes for accuracy
Track daily project and safety documentation and follow up on missing information
Organize receipts, expenses, supplier invoices, purchase orders, materials, and deliveries
Support project invoicing and change order documentation
Assist with project meetings, action items, and follow up
Support project kick-off and closeout documentation
Work with Project Managers, Foremen, Finance, Estimating, suppliers, and field teams to keep projects organized and moving forward

Qualifications

1+ year of experience in administration, project coordination, construction administration, or a similar role
Strong Microsoft 365 skills, particularly Excel, Outlook, Word, Teams, and SharePoint
Strong Excel skills, including formulas, sorting, filtering, tables, and data organization
Experience with scheduling, project management, or digital administrative systems
Excellent organization, time management, and attention to detail
Strong written and verbal communication skills in English
Ability to manage multiple priorities and follow up on outstanding information
Comfortable learning and adopting new technology and software
Able to work independently while knowing when to escalate an issue

Assets

Experience in construction, landscaping, contracting, or another project-based environment
Experience with LMN or similar project management software
Familiarity with construction terminology, timesheets, cost codes, purchase orders, invoices, and project documentation
Post-secondary education in business, administration, construction administration, or a related field

Compensation

$27–$30 per hour, depending on skills and experience.

Benefits

Extended Health and Dental Benefits.
Health Spending Account.
Life Insurance.
Quality work clothing.
Training and career advancement opportunities.
On-site free parking.
Access to in-house mulch and soil for personal use.
Free coffee from our in-office machine.
Monthly team gatherings with food and beverages.
Supportive, friendly, and safe work environment.

Schedule

Regular: Monday to Friday, 7:15 AM – 3:45 PM

Seasonal Hours (May–September): Monday to Thursday, 6:45 AM – 5:15 PM

Work Location

Based on Garden City Headquarters - 4370 Interurban rd.

Occasionally can travel to site in the Greater Victoria Area

About Us

Garden City Tree & Landscape Ltd. is a leading landscaping company serving Greater Victoria for over twenty years. We take pride in quality craftsmanship, safety, professional development, and providing our employees with competitive wages, quality equipment, benefits, and opportunities for growth.

If you’re coming from civil construction, excavation, or another heavy equipment environment, this is an opportunity to bring your experience into landscape construction, work on smaller and more focused projects, and see the finished product while building beautiful outdoor spaces.

Our Core Values Respect for Individuals Personal Accountability Quality of Work Safe Work Environment Peer Support Client Experience

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More about this job

Responsibilities

The Project Coordinator will support the landscape construction team by maintaining project documentation, schedules, and records. They will facilitate communication between the office and field teams while ensuring project files, invoices, and timesheets are accurate and up to date.

Requirements

Candidates must have at least one year of experience in administration or project coordination and strong proficiency in Microsoft 365, particularly Excel. Excellent organizational skills and the ability to manage multiple priorities in a construction or project-based environment are required.

Skills

Project coordination
Microsoft 365
Excel
Outlook
Word
Teams
SharePoint
Data organization
Time management
Attention to detail
Communication
Problem solving
Scheduling
Documentation
Construction administration
LMN software

Benefits

Extended Health and Dental Benefits
Health Spending Account
Life Insurance
Quality work clothing
Training and career advancement opportunities
On-site free parking
Access to in-house mulch and soil for personal use
Free coffee
Monthly team gatherings

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Landscape Construction
Microsoft 365
Excel
Outlook
Word
Teams
SharePoint
LMN
Project Management
Documentation
Timesheets
Cost codes
Purchase orders
Invoicing
Scheduling
Construction administration
Data organization
Field support
Safety documentation
Project kick-off
Project closeout
Communication
Time management
Problem solving
Landscaping
Contracting
Administration
Greater Victoria Area
Garden City Tree & Landscape Ltd.

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