Junior Litigation Assistant/Clerk

Location: Toronto Ontario

Company: Garfinkle Biderman LLP

Department: Litigation

Reports to: Litigation Associate

Summary

Located in downtown Toronto, Garfinkle Biderman LLP is a cohesive, efficient, and forward-thinking law firm, powered by a team of lawyers specializing in a wide range of practice areas. We are currently seeking a junior litigation assistant/clerk who is organized, detail-oriented and demonstrates strong communication skills as well as professionalism to join our team.

Responsibilities

• Administrative tasks including working from dictation on correspondence, pleadings, motions and other court documents, filing, scanning, docketing, calendar management, client meetings, closing/opening files, and timekeeping.
• Preparation, service, and filing of court pleadings, motions, Affidavits of Documents, and other court documents for multiple jurisdictions, including but not limited to the provincial Superior Courts, Commercial List and Courts of Appeal
• Prepare for trial, including pre-trial memorandum, organizing for trial, arranging witnesses, and pre-hearing and Hearing preparation.
• Communicate with lawyers, team members, clients, and other professionals to discuss assigned cases and projects.
• Typing and/or drafting correspondence.
• Coordinating with court offices and scheduling of appointments.
• Organize and maintain office files and records in accordance with the firm’s procedures.
• Managing or assisting with litigation and mortgage enforcement matters from start to finish.
• Coordinating with process servers and court offices.
• Drafting/proofreading, serving, and filing legal documents.
• Review discovery undertakings, lawyer notes, transcripts, and prepare and obtain Answers to Undertakings.
• Monthly Billing.
• Accountable for all assigned work.
• Working with various programs such as Adobe, DocuSign, Onekey, ACL, and Ghost Practice or other billing software, etc. as required.
• Assist others with work overflow when required.
• Other duties as required.

Qualifications

• Legal assistant or Law Clerk certificate is required.
• Minimum 3 years of litigation assistant/clerk experience. This is not a paralegal position
• Strong knowledge of the Rules of Civil Procedure and provincial practice directions.
• Experience with Electronic Billing and Document Management Systems.
• Proficient in the use and application of Adobe, Word, Outlook and Excel.
• Excellent organizational skills with ability to manage priorities in a fast-paced environment.
• Experience with document review Strong attention to detail.
• Strong interpersonal skills for liaising with clients, lawyers, and court offices.
• Excellent oral and written communication skills.
• Ability to work independently, as well as to take instructions from Senior Litigation Partner

We thank all applicants for their interest in this role, however, only those selected for an interview will be contacted.

Benefits:

• Dental Care
• Extended Health care
• Paid time off
• Casual Dress
• Company Events
• Annual Bonus Eligibility

Job Types: Full-time, Permanent

Salary: Commensurate with experience starting at $60,000

Schedule:

• 8-hour shift
• Day shift
• Monday to Friday
• Potential opportunity to work remotely up to 1-2 days per week