Operations Administrator

Company Overview

Gastronomous is a fast-paced, dynamic company focused on revolutionizing the quick-service restaurant (QSR) industry. Gastronomous realizes the “Kitchen of the Future” through advanced industrial automation techniques and cutting-edge technologies. Click here to see our team in-action.

We are a no-nonsense team of passionate, execution-driven people. We believe that our ability to deliver, not just dream, sets us apart. Internally and externally, we do what we say we’re going to do. Our team members are empowered to act independently, make practical decisions, and move fast. We trust our people - and we build the future, one deployment at a time.

We are seeking an organized and proactive Operations Administrator to support the day-to-day operations that keep our manufacturing facility running as we scale production and expand in the United States. Working closely with leadership, engineering, and the production team, this role supports inventory control, shipping and logistics, employee immigration files, human resources, and recruiting, and serves as an active member of our Joint Health and Safety Committee (JHSC).

Primary Responsibilities:

• Maintain accurate inventory records for parts, components, and finished goods, including receiving, cycle counts, and stock reconciliation.
• Monitor stock levels and work with procurement and production to reorder materials and prevent shortages.
• Coordinate inbound and outbound shipments, including obtaining freight quotes, booking carriers, and tracking deliveries.
• Prepare shipping documentation, including bills of lading, commercial invoices, and packing lists, and work with customs brokers on cross-border shipments to the United States.
• Prepare and organize immigration documentation for employees, including work permits, and US visa applications, and track permit expiries and renewals in partnership with external advisors.
• Support day-to-day HR administration, including onboarding and offboarding, employee records, and company policy distribution.
• Serve as an active member of the Joint Health and Safety Committee (JHSC), including monthly workplace inspections, quarterly committee meetings, and WSIB reporting.
• Post job openings, screen applications, coordinate interviews, and support candidates through the hiring process.

Education Requirements

College diploma or bachelor’s degree in business administration, supply chain management, human resources, or a related field.

Experience Requirements

Minimum 1 to 3 years of experience in an operations, administrative, logistics, or HR support role, ideally in a manufacturing or technology environment, in the following areas:

Inventory Management

• Experience maintaining inventory records, receiving goods, and performing cycle counts.

Shipping & Logistics

• Experience coordinating inbound and outbound shipments with carriers and freight forwarders.
• Experience preparing shipping documentation, such as bills of lading, commercial invoices, and packing lists.
• Familiarity with cross-border shipping and working with customs brokers is considered an asset.

Immigration & Human Resources

• Experience preparing or organizing immigration documentation, such as work permits, or US visa applications.
• Working knowledge of HR administration, including onboarding, employee records, and the Ontario Employment Standards Act.
• Experience posting jobs, screening resumes, and coordinating interviews.

Health & Safety

• Current or previous experience serving on a Joint Health and Safety Committee (JHSC) is required.
• Working knowledge of the Ontario Occupational Health and Safety Act (OHSA) and WSIB requirements.
• JHSC Certification (Part One and Part Two) is considered an asset.

Computer & Technical Requirements

• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Experience with inventory management or ERP software is considered an asset.
• Experience with carrier portals, applicant tracking systems, or HRIS platforms is considered an asset.

Additional Information

Benefits

• Dental plan

• Disability benefits

• Health care plan

• Vision care benefits

• Group insurance benefits

• Life insurance

• Parking available

Terms of Employment: Permanent / Full-time

Work Location: Onsite (Oakville, ON); there is no option to work remotely.

If you are an organized, hands-on problem solver who wants to help keep a fast-growing robotics company running smoothly, we encourage you to apply.

We look forward to reviewing your application and welcoming a talented new team member to Gastronomous!

Gastronomous welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.