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Added 2 mins ago
Account Representative
Crown Lift Trucks ULC
Terrebonne, QC · Mascouche, QC · Trois-Rivières, QC
$60,000 to $70,000 CAD / year
Full-time
…personnel with specialty roles. This position reports to the Sales Manager or Branch…
Added 2 mins ago
Floral Manager | Rosedale & Forest Hill
Summerhill Market
Toronto, ON
At Summerhill Market, our Floral Departments are a highly visible part of the customer experience. This role offers the opportunity to take ownership of a creative department while…
Added 2 mins ago
LSM - FT Server
Vantage Living
Salmon Arm, BC
Up to $20.68 CAD / hour
Full-time
…interactions, playing an important role in creating a positive dining experience and enhancing our residents' quality of…
Added 2 mins ago
Floral Production Clerk | Rosedale
Summerhill Market
Toronto, ON
Work closely with the Floral Manager and retail teams to support store needs, seasonal programs and special requests.
Added 2 mins ago
Store Manager | Toronto & GTA
Summerhill Market
Toronto, ON
As a Store Manager, you’ll lead the day-to-day operation of the store while developing a strong team and ensuring an exceptional experience for our customers.
Added 2 mins ago
Retail Department Manager | Multiple Opportunities
Summerhill Market
Toronto, ON
Our Department Managers take ownership of their departments - leading their teams, delivering an exceptional customer experience, and maintaining strong operational, merchandising and…
Added 2 mins ago
Sales Consultant
Davis Automotive Group
Okotoks, AB
Full-time
Are you a customer service professional strongly connected within the community? Imagine turning your experience and network into a rewarding, high-income career!
Added 2 mins ago
Project Manager
FISPAN
Vancouver, BC
Full-time
Work with internal/external customer teams to assess business and implementation risks, guide the technical integration process, assist with technical problem solving, and manage internal…
Added 2 mins ago
Marketing Operations Manager
Traction Complete
Vancouver, BC
$90,000 to $110,000 CAD / year
Full-time
…a small team that ships a lot. Works daily with Demand Gen, Customer Marketing, Content, the BDR team, and Sales…
Added 2 mins ago
Funeral Director, Funeral Services
Mount Pleasant Group
Brampton, ON
$80,735 to $90,555 CAD / year
Full-time
…scheduling, and venue setup, ensuring a respectful and seamless…
Added 2 mins ago
Quality Assurance Technician (Night Shift)
Cerelia Bakery Canada LP
Mississauga, ON
Full-time
…teamwork, collaboration, innovation? Are you looking to gain experience and grow your career with a successful international…
Added 2 mins ago
Project Manager Assistant
BELFOR CANADA INC.
Edmonton, AB
$22 to $25 CAD / hour
Full-time
Acts as a liaison between the customer and Project Manager to ensure project success
Added 2 mins ago
Repair and Restoration Tech
BELFOR CANADA INC.
Edmonton, AB
$26 to $28 CAD / hour
Full-time
…requires a strong commitment to safety, attention to detail, and a customer-focused…
Added 2 mins ago
Repair and Restoration Tech
BELFOR CANADA INC.
Southgate, ON
$25 to $30 CAD / hour
Full-time
…results, consistently meeting project goals, and exceeding customer expectations through skilled craftsmanship and attention to detail. 2.Key…
Added 2 mins ago
Training Services Coordinator
KF Aerospace
Kelowna, BC
$52,000 to $65,000 CAD / year
Full-time
Training delivery is predicated on training requests, training expirations and customer driven needs.
Added 2 mins ago
Brick Associate, Merchandising
Leons Furniture Limited
Calgary, AB
Part-time
enthusiastic people with a great customer focused attitude! The winning
Added 2 mins ago
Store Manager
Kiokii Inc
Coquitlam, BC
$56,000 to $64,000 CAD / year
Full-time
As a Store Manager, you will lead the team to provide top tier customer service with outstanding product knowledge to all clients and maximize sales. Including but not limited to…
Added 2 mins ago
Store Manager
Kiokii Inc
Saanich, BC
$56,000 to $64,000 CAD / year
Full-time
As a Store Manager, you will lead the team to provide top tier customer service with outstanding product knowledge to all clients and maximize sales. Including but not limited to…
Added 2 mins ago
Kitchen Team Member
STONG'S MARKETS LIMITED
Squamish, BC
…well-presented, and made with care, while delivering outstanding customer service at the…
Added 2 mins ago
Store Manager
Kiokii Inc
St. Catharines, ON
$55,000 to $63,000 CAD / year
Full-time
As a Store Manager, you will lead the team to provide top tier customer service with outstanding product knowledge to all clients and maximize sales. Including but not limited to…
Added 2 mins ago
Market Team Member
STONG'S MARKETS LIMITED
Squamish, BC
Proven customer service or retail experience is
Added 2 mins ago
Site Caretaker
Mainstreet Equity Corp
Surrey, BC
$46,000 to $46,800 CAD / year
Full-time
Other related duties as assigned by Regional Manager
Added 2 mins ago
Cannabis Supervisor (Richmond Road)
Calgary Co-op
Calgary, AB
The Cannabis Supervisor is responsible to ensure customer service is provided through maintaining a safe and efficient operation while adhering to Company policies, procedures and…
Added 17 mins ago
Museum Security Guide
Museum of Contemporary Art Toronto Canada
Toronto, ON
$24.89 CAD / hour
Part-time
Minimum 1 year of experience in a customer service role
Added 17 mins ago
Corporate Account Manager - Mining
Brandt Group of Companies
AB · Edmonton, AB
Full-time
Brandt is currently seeking a Corporate Account Manager - Mining to be based out of our Edmonton location.

GCS Group

Fleet Manager Assistant

St. Albert, AB, T8T 0T8, Canada

Posting language: English
Posted: Sep 25, 2026

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Original job description

Join Our Team!

GCS General Contracting Services Inc. is seeking a highly organized and detail-oriented Fleet Manager Assistant to support the management of our fleet of vehicles, trailers, and equipment. This position plays a critical role in ensuring our fleet remains safe, compliant, cost-effective, and operational to support multiple divisions across Alberta.

The ideal candidate is proactive, mechanically inclined, comfortable working with data and fleet management systems, and able to coordinate effectively with drivers, mechanics, vendors, and management.

Key Responsibilities

Vehicle & Equipment Tracking

Maintain an accurate inventory of all company vehicles and equipment.
Monitor odometer readings, equipment hours, GPS/telematics data, and usage logs.
Track asset assignments and equipment locations.
Assist with fleet utilization reporting.

Maintenance Coordination

Schedule routine maintenance, inspections, and repairs.
Monitor service intervals and overdue maintenance requirements.
Coordinate with mechanics, repair facilities, and vendors.
Review and close work orders accurately.
Follow up on repair requests and equipment issues reported by operators.

Compliance & Documentation

Maintain fleet compliance records and ensure documentation is up to date.
Track registrations, inspections, permits, and renewals.
Maintain driver qualification records and training documentation.
Manage insurance records, accident reports, and vehicle files.

Fuel & Expense Management

Monitor fuel usage and fuel card transactions.
Investigate unusual fuel consumption and usage trends.
Assist with fleet budgeting, expense tracking, and cost reporting.
Maintain records for repairs, maintenance, and operating costs.

Fleet Reporting & Data Entry

Enter maintenance, repair, inspection, and operational data into fleet management software.
Generate reports on fleet performance, downtime, maintenance costs, and utilization.
Maintain spreadsheets, logs, and digital records.

Vendor & Parts Support

Coordinate vendors for repairs, rentals, and sourcing parts.
Obtain quotes and assist with purchase orders.
Track parts inventory and reorder supplies as needed.
Build and maintain positive relationships with suppliers and service providers.

Safety & Incident Support

Assist with accident investigations and documentation.
Coordinate repairs for damaged vehicles and equipment.
Maintain records for insurance claims, photos, and incident follow-up.
Support fleet safety initiatives and compliance programs.

Driver & Crew Support

Assist with vehicle assignments, fuel cards, keys, and fleet-related resources.
Communicate fleet policies, maintenance procedures, and safety requirements.
Support onboarding and training of new drivers and equipment operators.

Administrative Support

Respond to fleet-related inquiries via phone and email.
Organize digital and paper records, maintenance logs, and fleet files.
Provide administrative support to the Fleet Manager.
Assist with special projects and continuous improvement initiatives.

Qualifications

Previous experience in fleet administration, transportation, logistics, equipment management, or a related field is preferred.
Strong organizational and time management skills.
Proficiency with Microsoft Office, particularly Excel.
Experience with fleet management, GPS, or telematics software is an asset.
Excellent communication and customer service skills.
Ability to manage multiple priorities in a fast-paced environment.
Strong attention to detail and problem-solving abilities.
Basic understanding of vehicle and equipment maintenance is preferred.
Valid Class 5 driver's license with a clean driver's abstract.
CSTS 2020
Whmis 2015

What We Offer

Competitive compensation.
Comprehensive benefits package after 3 months.
Opportunities for growth and advancement.
Supportive team environment.
Diverse and dynamic work supporting multiple construction and contracting divisions.

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More about this job

Responsibilities

The Fleet Manager Assistant is responsible for maintaining accurate fleet inventory, tracking vehicle usage, and coordinating routine maintenance and repairs. They also manage compliance documentation, fuel expense tracking, and provide administrative support to the Fleet Manager.

Requirements

Candidates should have previous experience in fleet administration, logistics, or equipment management and possess strong organizational and data entry skills. Proficiency in Microsoft Office, particularly Excel, and a valid Class 5 driver's license are required.

Skills

Fleet management
Data entry
Maintenance coordination
Microsoft Office
Excel
GPS software
Telematics
Inventory management
Compliance documentation
Vendor relations
Problem-solving
Communication
Time management
Organizational skills
Safety compliance

Benefits

Competitive compensation
Opportunities for growth and advancement

Visa sponsorship

Not detected in the job text

Keywords

Fleet Management
Logistics
Construction
Maintenance Coordination
GPS
Telematics
Inventory Tracking
Compliance
Fuel Management
Microsoft Excel
Vendor Management
Safety Initiatives
Data Entry
Asset Management
CSTS 2020
WHMIS 2015
Class 5 Driver's License
Equipment Maintenance
Reporting
Administrative Support

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