Administrative assistant jobs in Canada

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 2, 2026

Hiring at a glance

View jobs

Open jobs: 1,986
Employers: 1,055

Advertised starting pay

Average starting payCAD / hour: $27.38Across 313 listings
Average starting payCAD / year: $53,548Across 88 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 12%242 listings
On-site: 87%1,729 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (56), City of Saint John (38), S M Software Solutions Inc (37).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

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Added 17 days ago
GI
Human Resources Administrator
GDI Integrated Facility Services
Mississauga, ON
- Full-time
Added 17 days ago
PL
School Secretary - Casual
Prairie Land School Division 25
Calgary, AB
- Temporary
We are currently looking for professional, skilled, and dependable Casual School Secretaries to support the day-to-day administrative and secretarial operations at Al Amal Academy in…
Added 17 days ago
SS
Administrative Assistant On-Call
Sooke School District 62
Victoria, BC
- Internship
Added 17 days ago
GA
Human Resources Administrator
GDI Ainsworth
Mississauga, ON
- $40,000 to $50,000 CAD / year
- Full-time
Added 17 days ago
SR
Administrative Assistant
Swim Recruiting
AB · Edmonton, AB
- Contract
Our client is seeking detail-oriented Administrative Assistants to support child care staff certification and daily program administration. You w
Added 17 days ago
GI
Human Resources Administrator
GDI Integrated Facility Services
Mississauga, ON
- Full-time
Added 17 days ago
RS
Administrative Assistant – Junior
Radiant Systems Solutions, Inc
AB · Edmonton, AB
- $25 to $27 CAD / hour
- Contract
We are seeking a detail-oriented Junior Administrative Assistant to provide day-to-day administrative and clerical support. The successful candidate will assist with document preparation,…
Added 17 days ago
C
Administrative Assistant
CIBC
Saskatoon, SK
- Full-time
Added 17 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
- Part-time
Added 17 days ago
T&
administrative assistant
Trehan & Company
Edmonton, AB
- Full-time
Added 17 days ago
L
Administrative Assistant - Operations and Construction/Adjoint(e) administratif(ve) – Opérations et construction
Leyad
Montreal, QC
- Full-time
Added 17 days ago
MT
Administrative Assistant
MSR Technology Group
AB · Alberta, Canada
- Contract
Added 17 days ago
UH
Administrative Assistant I
University Health Network
Toronto, ON
- Part-time
Added 17 days ago
C
Human Resources Administrator
CarltonOne
Markham, ON
- Full-time
Added 17 days ago
CM
Administrative Assistant ( Pharmacy)
CancerCare Manitoba
Winnipeg, MB
- Full-time
Added 17 days ago
HH
Administrative Assistant ELC I - DO NOT APPLY TO THIS JOB
Hopes Home Inc
Regina, SK
- Full-time
The Administrative Assistant for the Early Learning & Childcare Centre is an important role at Hope’s Home. They are responsible for the overall organization of the centre which helps to…
Added 17 days ago
NC
Administrative Assistant
Numis CPAs Inc.
AB · Alberta, Canada
- Full-time
NUMIS CPAs Inc is looking for a highly organized and detail-oriented Administrative Assistant to join our team! Reporting to the Admin Manager, you will play a key role in providing…
Added 17 days ago
TP
Administrative Assistant
TDS Personnel
Toronto, ON
- Full-time
Our client, a non-profit professional services association requires an Administrative Assistant to join their team. As Administrative Assistant, Conferences, you will support a team of…
Added 17 days ago
D
Administrative Assistant
Dexian
Toronto, ON · Greater Toronto Area, Canada
- $25 to $27 CAD / hour
- Contract
Added 17 days ago
S
Administrative Assistant
StafinGo
Edmonton, AB
- Contract
Stafingo is Hiring: Junior Administrative Assistant in Edmonton, Alberta, Fully Onsite
Added 17 days ago
VT
Junior Administrative Assistant
Veridian Tech Solutions, Inc.
AB · Edmonton, AB
- Contract
Added 17 days ago
UO
Administrative Assistant
Union of Nova Scotia Mi'kmaq
NS · Membertou, Nova Scotia
- Full-time
Position: Administrative Assistant (Data Governance)
Added 17 days ago
Administrative Assistant 2 - Department of Urology
Nova Scotia Health and IWK Health
Halifax, NS
Under the direction of the Head of the Department of Urology, the Administrative Assistant is responsible for providing comprehensive administrative support to the Head by effectively…
Added 17 days ago
A
Administrative Assistant - Junior
Akkodis
AB · Edmonton, AB
- Contract
Added 17 days ago
Administrative Assistant
Covenant Care + Covenant Living
Calgary, AB
Dulcina Hospice - Administrative Assistant Permanent Full Time 1.0 FTE Day 0800 - 1615

GDI Ainsworth

Human Resources Administrator

Mississauga, ON, Canada

$40,000 to $50,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $40,000 to $50,000 CAD / year
Job type: Full-time
Apply by: Nov 14, 2026
Experience: 1–2 years of HR or administrative experience
Posting language: English
Posted: Oct 15, 2026

Original job description

Join the GDI Team!

One solution. All your facility maintenance services.

GDI provides best-in-class integrated facility maintenance services across the United States and Canada. With over 30,000 employees and nearly a century of experience, we combine innovative practices, environmentally responsible solutions, and a strong reputation to deliver exceptional service to our clients.

About the Role

The HR Administrator supports day-to-day HR operations and helps deliver a positive employee experience. This role is ideal for an early-career HR professional who is detail-oriented, organized, and eager to grow within a fast-paced environment.

Key Responsibilities

Support data entry and ensure accuracy of records, spreadsheets, and tracking logs.
Support employee file audits to ensure accuracy and compliance with internal standards
Track and update employee changes (e.g., promotions, transfers, rate increases) in HRIS systems
Monitor and follow up on required employee documentation (e.g., certifications, SIN numbers, work permits)
Maintain and organize electronic and physical files and documentation.
Respond to general inquiries and direct employees to appropriate contacts.
Ensure compliance with document retention policies and audit requirements
Prepare materials for meetings, presentations, or other initiatives.
Generate regular and ad hoc HR reports for leadership as needed
Liaise with internal departments to ensure alignment on HR processes and employee needs

Qualifications

1–2 years of HR or administrative experience
Post-secondary education in HR, Business, or related field preferred
Working knowledge of HR principles and employment standards
Proficiency in Microsoft Office; experience with HRIS systems is an asset
Strong organizational, communication, and interpersonal skills
Excellent verbal and written communication abilities.
Ability to maintain confidentiality and manage multiple priorities
Positive attitude, willingness to learn, and ability to work collaboratively.

Must be able to pass Criminal Background Check

GDI Services (Canada) LP is committed to accommodating applicants with disabilities up to the point of undue hardship during the recruitment, assessment and selection process. Please notify GDI Services (Canada) LP if you require accommodation in respect of the materials or procedures used at any time during this process. If you require accommodation GDI Services (Canada) LP will work with you to determine how to meet your needs.

Apply About employer

More about this job

Responsibilities

Support day-to-day HR operations by maintaining accurate employee records, updating HRIS data, tracking required documentation, and organizing files in accordance with retention and audit requirements. Respond to employee inquiries, prepare materials and reports, and coordinate with internal departments to support HR processes and employee needs.

Requirements

Requires 1–2 years of HR or administrative experience and working knowledge of HR principles and employment standards; post-secondary education in HR, Business, or a related field is preferred. Candidates should be proficient in Microsoft Office, have strong organizational and communication skills, maintain confidentiality, manage multiple priorities, and be able to pass a criminal background check; HRIS experience is an asset.

Skills

Data Entry
Recordkeeping
Employee File Audits
HRIS
Document Management
Compliance
Microsoft Office
HR Reporting
Organization
Communication
Interpersonal Skills
Confidentiality
Multitasking
Collaboration

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
HR Operations
Employee Experience
Data Entry
Employee Records
Employee File Audits
HRIS
Employee Changes
Promotions
Transfers
Rate Increases
Employee Documentation
Certifications
Social Insurance Number
Work Permits
Document Retention
Audit Requirements
HR Reporting
Microsoft Office
Employment Standards
Confidentiality
Criminal Background Check
Facilities Services

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