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Added 4 hours ago
CO
Technologist 1 - Streets Maintenance
City of Winnipeg
Winnipeg, MB
- Full-time
Under the general supervision of the Contracts and Technology Supervisor, the Technologist 1 is responsible for carrying out numerous technical activities related to streets maintenance…
Added 4 hours ago
CO
Fleet Specifications Technologist
City of Winnipeg
Winnipeg, MB
- Full-time
authoring of and coordination /administration of bid opportunities,
Added 5 hours ago
SH
Service Desk and Desktop Technician
Sisler High School
Winnipeg, MB
- Full-time
Under The Supervision And Direction Of The Supervisor, Technical Services, The Service Desk & Desktop Technician Responsibilities May Include But Are Not Limited To:
Added 2 days ago
AM
Civil Field Inspector
Aplin Martin
Calgary, AB
- Full-time
Review and understand the construction contracts and conduct contract administration by referring to and enforcing the contractual terms throughout construction and post construction.
Added 2 days ago
S
Controls Technician
SaskEnergy
Unity, SK
- Full-time
SaskEnergy is seeking a qualified and motivated individual to join our team. The Controls Technician performs a variety of duties related to design recommendations, material procurement,…
Added 2 days ago
QM
Technicien en ressources humaines / Human Resources Technician
Quantum Management Services Ltd.
Montreal, QC
- $55,000 CAD / year
- Contract
Relevant du gestionnaire des ressources humaines, vous contribuerez à un large éventail d'activités RH, notamment l'administration des employés, le recrutement, l'intégration, le soutien à…
Added 2 days ago
I
Technicien(ne) comptable/ Accounting technician
Ilagiisaq-FCNQ
Baie-D'Urfé, QC
- Full-time
…tâche connexe demandée par le directeur des finances et de l’administration ou par la direction…
Added 3 days ago
GC
Facilities & Equipment Reliability Manager
GN Corporations
Airdrie, AB
- Full-time
Utilize, and monitor SROs to track technician productivity and work order completion rate
Added 3 days ago
C
SERVICE WRITER/WORK ORDER ADMINISTRATOR
Clearway
Toronto, ON · Greater Toronto Area, Ontario
- Full-time
Reporting to the Director, Fleet and Administration; the Service Writer/Work Order Administrator owns the full life cycle of every work order across our four maintenance departments:…
Added 3 days ago
CG
SERVICE WRITER/WORK ORDER ADMINISTRATOR
Clearway Group of Companies
Vaughan, ON
- Full-time
Reporting to the Director, Fleet and Administration; the Service Writer/Work Order Administrator owns the full life cycle of every work order across our four maintenance departments:…
Added 3 days ago
AG
Construction Lead - General (Term)
ATCO Group
Edmonton, AB
- Full-time
…practices, release packages, 3rd party agreements and terms of…
Added 3 days ago
MO
Director of Engineering and Public Works
Municipality of Strathroy-Caradoc
Strathroy-Caradoc, ON · Strathroy, ON
- Full-time
…work in the department. This position is responsible for the administration of engineering services, roads, water/wastewater, including distribution and treatment as well as drainage…
Added 4 days ago
WS
Service Desk and Desktop Technician
Winnipeg School Division
Winnipeg, MB
- Part-time
Under the supervision and direction of the Supervisor, Technical Services, the Service Desk & Desktop Technician responsibilities may include but are not limited to:
Added 4 days ago
Security Installation Coordinator
APi Group
Ottawa, ON · Kanata, ON
…also focus on customer satisfaction to ensure installation contracts are completed on time and in…
Added 4 days ago
SH
Service Desk and Desktop Technician
Sisler High School
Winnipeg, MB
- Full-time
Under The Supervision And Direction Of The Supervisor, Technical Services, The Service Desk & Desktop Technician Responsibilities May Include But Are Not Limited To:
Added 5 days ago
E
Construction Contracts Specialist
EEONLINE
BC · British Columbia, Canada
- Contract
…multi-billion dollar portfolio comprising of more than 2,000 active contracts. The Capital Construction Group safely delivers large, multi-disciplined, complex high-risk projects that span…
Added 5 days ago
TO
Animal Services Officer (12 Month Contract)
Town of Milton
Milton, ON
- Full-time
Payment in Lieu of Benefits (for contracts over 12 months)
Added 6 days ago
DR
Survey Technician 2
Durham Region (The Regional Municipality of Durham)
Whitby, ON
- Full-time
…assurance services to ensure that all Region infrastructure contracts are constructed in accordance with the approved design, to Regional Standards and Specifications and industry standards…
Added 7 days ago
TS
Contract Administration Assistant
TalentSphere Staffing Solutions
AB · Edmonton, AB
- Contract
…Administrator, Junior Project Coordinator, Project Assistant, Contracts…
Added 9 days ago
C-
Administration Technician- Human Resources
CEGEP - John Abbott College
Sainte-Anne-de-Bellevue, QC
- $27.78 to $37.08 CAD / hour
- Full-time
JOB SUMMARY: UNDER THE GENERAL AUTHORITY OF THE COORDINATOR OF HUMAN RESOURCES SERVICES, THE TECHNICIAN WILL PERFORM VARIOUS ADMINISTRATIVE AND TECHNICAL TASKS SUPPORTING SELECT FUNCTIONS…
Added 9 days ago
Coordinator – Maintenance, Facilities and Vendors
Recrute Action
QC · Saint-Eustache, Mirabel, Quebec
Plan and coordinate vendor and technician visits across the various sites and follow up until requests are fully resolved.
Added 10 days ago
YG
Lands & Resources Officer
Yuułuʔiłʔatḥ Government
BC · hitac̓u, British Columbia
- Full-time
Classification: Band 4 - Coordinator / Technician
Added 10 days ago
MW
Maintenance Coordinator
Miller Waste Systems Inc.
Moncton, NB · Greater Moncton Metropolitan Area
- Full-time
The Maintenance Coordinator is responsible for coordinating maintenance administration, parts, purchasing, and inventory activities across assigned locations. This includes managing…
Added 10 days ago
AE
Construction Lead - General (Term)
ATCO Electric
AB · Edmonton, AB
- Full-time
…practices, release packages, 3rd party agreements and terms of…
Added 10 days ago
A
Construction Lead - General (Term)
ATCO
Edmonton, AB
- Full-time
…practices, release packages, 3rd party agreements and terms of…

GDI Ainsworth

Project Administrator

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 13, 2026
Experience: 3+ years of experience in project administration and/or service coordination roles.
Posting language: English
Posted: Oct 14, 2026

Original job description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today!

Job Summary:

This hybrid role combines responsibilities of Project Administration and Service Coordination with a focus on supporting projects and service-related work. The individual will provide administrative support to Project Managers while also acting as an intermediary between the project team and the service division for quoted work orders. This includes coordinating and dispatching technicians for service-related project work in collaboration with the Labour Foreman, ensuring smooth communication and efficient execution of both project and service tasks.

Key Responsibilities:

Project Administration Duties

Work closely with Project Managers, Estimators, Sales, and Site Superintendents to minimize their administrative workload.
Manage change order entry, documentation, and ensure timely communication to stakeholders.
Draft meeting minutes, contracts, and correspondence.
Maintain accurate project documentation including RFIs, shop drawings, and tracking logs.
Generate and manage Subcontract Agreements, ensuring compliance with insurance and bonding requirements.
Organize project files per company standards and assist with O&M manuals and As-Built drawings at closeout.
Attend project meetings and distribute minutes.
Expedite information flow between owners, consultants, contractors, and suppliers.

Service Coordination Duties

Act as the initial point of contact for service-related sheet metal work generated through the service division.
Coordinate and dispatch technicians for project related service work in collaboration with the Labour Foreman (foreman directs labor allocation).
Create and distribute work orders, update systems, and ensure clients are informed of work status.
Track subcontractor work orders, generate purchase orders, and ensure timely execution of service work.
Review daily timecards and completed work orders for accuracy and readiness for billing.
Maintain strong client communication to resolve escalations and ensure service quality.
Support field staff and provide guidance to ensure professional and efficient completion of work.

Qualifications:

Post-secondary education in a related field or equivalent experience.
3+ years of experience in project administration and/or service coordination roles.
Familiarity with project management software (Procore, SharePoint, Viewpoint) and MS Office Suite (Excel essential).
Strong organizational skills with ability to prioritize and meet deadlines under pressure.
Excellent communication and interpersonal skills for client and internal team interactions.
Ability to adapt to changing priorities and work collaboratively across departments.

Why work at GDI Ainsworth?

GDI Ainsworth is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:

Benefits: Comprehensive health, dental and medical benefits, including wellness supports, RSP matching and generous vacation

Rewards: Service milestones and peer recognition plus Employee Discounts and Incentives

Flexibility: Hybrid working models, where applicable

Diversity: An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

GDI Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.

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More about this job

Responsibilities

Provide administrative support to project teams by managing change orders, contracts, project records, meeting minutes, subcontract agreements, and closeout documentation. Coordinate service-related project work by dispatching technicians with the Labour Foreman, managing work and purchase orders, reviewing timecards, and communicating with clients and field staff.

Requirements

Candidates need post-secondary education in a related field or equivalent experience, along with at least three years of experience in project administration and/or service coordination. They should be familiar with project management software such as Procore, SharePoint, or Viewpoint and Microsoft Office, especially Excel, and have strong organizational, communication, prioritization, and collaboration skills.

Skills

Project Administration
Service Coordination
Project Documentation
Change Order Management
Contract Drafting
Work Order Coordination
Technician Dispatch
Purchase Order Management
Timecard Review
Client Communication
Stakeholder Communication
Organizational Skills
Prioritization
Microsoft Excel
Procore

Benefits

Health Benefits
Dental Benefits
Medical Benefits
Wellness Supports
Retirement Savings Plan Matching
Vacation
Service Milestone Rewards
Peer Recognition
Employee Discounts
Employee Incentives
Hybrid Working Models
Promotion Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Service Coordination
Project Management
Change Orders
RFIs
Shop Drawings
Subcontract Agreements
Insurance Requirements
Bonding Requirements
O&M Manuals
As-Built Drawings
Work Orders
Technician Dispatch
Labour Foreman
Purchase Orders
Timecards
Billing
Procore
SharePoint
Viewpoint
Microsoft Office
Microsoft Excel
Facilities Services
Sheet Metal Work
Client Communication

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