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Added 4 mins ago
Central Services Coordinator (12-month contract)
Dentons
Calgary, AB
The primary role of this hybrid position of Central Services Coordinator blends hospitality, reception duties, and office services support, ensuring a welcoming environment for guests,…
Added 7 mins ago
SA
Digital Experience Coordinator
Southern Alberta Institute of Technology (SAIT)
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
As the Digital Experience Coordinator, you'll play a key role in managing and improving SAIT's website and digital platforms. You'll collaborate with partners across the institution to…
Added 7 mins ago
OH
Director OHTN Cohort Study
Ontario HIV Treatment Network
Toronto, ON
- Full-time
…analysts, the Director, OCS will oversee database development and maintenance, data quality and security, statistical analysis and the integrity of the research data set. The position It…
Added 7 mins ago
BN
Waterfront Operations Coordinator
Build Nova Scotia
Halifax, NS
- Full-time
The Waterfront Operations Coordinator supports the safe, efficient, and customer-focused operation of marina facilities across the waterfront portfolio. Reporting to the Area Manager, this…
Added 9 mins ago
D
Office Experience Coordinator (FTC)
DEPT®
Toronto, ON
- $42,600 to $56,800 CAD / year
As the Office Experience Coordinator / Front of House for DEPT® Toronto, you'll act as the central point of contact in our office, ensuring exceptional service for both clients and Depsters.
Added 9 mins ago
Clerical Assistant, Career Services
University of Saskatchewan
Saskatoon, SK
Nature of Work: Reporting to the Employer and Community Engagement Coordinator, the Clerical Assistant will assist in the operations of Career Services by working cooperatively with other…
Added 11 mins ago
H
Capital Planner/Coordinator
Hays
Vaughan, ON
- $80,000 to $110,000 CAD / year
- Full-time
With a growing portfolio across the GTA, they are looking to add a Capital Planner / Coordinator to their team. This is an excellent opportunity for someone with an interest in buildings,…
Added 14 mins ago
NA
Prospect Research Coordinator (Temporary)
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
NAIT’s Department of Advancement and Alumni Relations is seeking a Prospect Research Coordinator to join our team in a two-year temporary position, with the possibility of extension. This…
Added 14 mins ago
Site Operations Coordinator
National Research Council Canada
Boucherville, QC
As part of the Real Property Planning and Management (RPPM) Branch Operations and Maintenance unit, the Site Operations Coordinator is responsible for planning, contracting and coordinating…
Added 16 mins ago
BÉ
Coordinator – Building Maintenance
Bruneau Électrique Inc
Joliette, QC
- Full-time
As the true conductor of operations, you play a key role in planning and the execution of maintenance activities for our buildings and infrastructure.
Added 16 mins ago
TH
Registered Practical Nurse (RPN) - Residence - Casual
The Hospice of Windsor and Essex County
Windsor, ON
- Temporary
…Physicians, Registered Nurses, Personal Support Workers (PSW), Coordinator of Volunteers, Social Workers and volunteers at the Hospice…
Added 16 mins ago
TH
Registered Practical Nurse (RPN) - Residence - Casual
The Hospice of Windsor and Essex County
Windsor, ON
- Temporary
…Physicians, Registered Nurses, Personal Support Workers (PSW), Coordinator of Volunteers, Social Workers and volunteers at the Hospice…
Added 16 mins ago
TH
Registered Practical Nurse (RPN) - Residence - Casual
The Hospice of Windsor and Essex County
Leamington, ON
- Temporary
…Physicians, Registered Nurses, Personal Support Workers (PSW), Coordinator of Volunteers, Social Workers and volunteers at the Hospice…
Added 16 mins ago
TH
Registered Practical Nurse (RPN) - Residence - Casual
The Hospice of Windsor and Essex County
Leamington, ON
- Temporary
…Physicians, Registered Nurses, Personal Support Workers (PSW), Coordinator of Volunteers, Social Workers and volunteers at the Hospice…
Added 20 mins ago
PV
Total Rewards Coordinator
Pet Valu
Markham, ON
- Full-time
The Total Rewards Coordinator is responsible for administering employee total rewards programs, including group benefits, leaves of absence, long-term disability (LTD), workers'…
Added 20 mins ago
T&
Assistant Project Manager - Retail & Workplace Projects
Turner & Townsend
Vancouver, BC · Toronto, Canada
- Full-time
Assist in the development and maintenance of project schedules, action logs, risk registers, and project budgets.
Added 20 mins ago
T&
Assistant Project Manager - Retail & Workplace Projects
Turner & Townsend
Toronto, ON
- Full-time
Assist in the development and maintenance of project schedules, action logs, risk registers, and project budgets.
Added 20 mins ago
IB
Coordinator, Visual Merchandising - Signs
Indigo Books & Music
Toronto, ON
- $45,000 to $65,000 CAD / year
- Full-time
The Coordinator, Visual Merchandising - Signs is responsible for delivering impactful, customer-focused signage programs that support strategic initiatives, strengthen the Indigo brand…
Added 20 mins ago
O
Project Coordinator, Operational Technology
OMERS
Toronto, ON · Head Office Toronto
- Full-time
The Project Coordinator helps deliver operational technology projects on time, within scope and on budget. The role supports contract lifecycles, purchasing and budget administration, and…
Added 20 mins ago
NC
Manager, Airspace Development (18-month term)
NAV CANADA
AB · Winnipeg, MB · Moncton, NB · Toronto, ON · Ottawa, ON · Montreal, QC · Vancouver, BC · Gander, NL
- Full-time
…responsible for supporting the creation, interpretation, and maintenance of air traffic service standards and procedures that relate to air traffic services airspace management. The…
Added 20 mins ago
Project Coordinator
Urbandale Corporation
Ottawa, ON
The Project Coordinator supports the planning, coordination, execution, and completion of capital, rehabilitation, maintenance, and construction projects. The role is responsible for…
Added 20 mins ago
Inventory Control Coordinator
Westerkirk
Calgary, AB
…aerospace company with capabilities that span design, production, maintenance, repair, and overhaul (MRO) services. Our operations are supported by a team of skilled engineers, technicians,…
Added 20 mins ago
Project Administrator- Syncrude Aurora
Fort McKay Group of Companies
Fort McMurray, AB
Provide correspondence to vendors for quotes and order status on specific items as directed by the Site Project Manager/Coordinator.
Added 23 mins ago
GI
Inside Sales Assistant
Gleener Inc.
Montreal, QC
- Full-time
We are looking for a proactive, organized, and relationship-focused Account Coordinator to join the team. Reporting to the Director of Brand & Growth, you will support retail and…
Added 23 mins ago
T&
Assistant Project Manager - Retail & Workplace Projects
Turner & Townsend
Vancouver, BC
- $80,000 to $110,000 CAD / year
- Full-time
Assist in the development and maintenance of project schedules, action logs, risk registers, and project budgets.

GDI Ainsworth

Proposal Coordinator

Mississauga, ON, Canada

$55,000 to $75,000 USD / year · Full-time

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Job details

Pay: $55,000 to $75,000 USD / year
Job type: Full-time
Apply by: Nov 9, 2026
Experience: 1-3 years of experience in coordination, administration, project support, business development, or a related role.
Posting language: English
Posted: Oct 10, 2026

Original job description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today!

Job Summary:

The Proposal Coordinator supports the Proposal Development team in the preparation, formatting, coordination, and submission of proposals and sales documents. Working closely with internal teams, this role helps ensure RFQs, RFPs, pre-qualifications, and other submissions are accurate, complete, and delivered on time. The ideal candidate is organized, detail-oriented, and able to manage multiple deadlines in a fast-paced environment.

Key Responsibilities

Support the preparation and coordination of RFQs, RFPs, Pre[qualifications, and other proposal submissions.
Review bid documents and help identify submission requirements, forms, and deadlines.
Track proposal deadlines, requirements, and outstanding information.
Coordinate with internal teams to gather required documents, resumes, project references, and other information.
Format, edit, proofread, and assemble proposal documents.
Maintain and update resumes, project profiles, templates, and other proposal content.
Organize proposal files and documents in SharePoint and other internal systems.
Support internal proposal reviews and approvals.
Assist with electronic submissions through client portals and email.
Complete final checks to ensure submissions are complete and properly formatted.
Provide general support to the Proposal Development Team as required.
Perform other related duties as assigned.

Qualifications:

College diploma or university degree in Business, Communications, Marketing, Project Management, or a related field, or equivalent experience.
1-3 years of experience in coordination, administration, project support, business development, or a related role.
Experience with SharePoint, CRM systems, document management tools, proposals, RFQs/RFPs, or procurement portals is an asset.
Experience in construction, facility services, engineering, or technical services is considered an asset.
Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Strong organizational, time management, and communication skills with keen attention to detail.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Self-motivated team player with a willingness to learn and grow.

The salary range is $55,000.00 to $75,000.00 per year. Actual salaries will vary based on factors such as education, experience, knowledge, skills, and abilities, as well as alignment with market data. The base salary is just one component of Ainsworth’s total compensation package, which also includes additional rewards and benefits such as short-term incentives and health insurance, among others.

This posting is for an active and current vacancy; interested applicants are encouraged to apply as soon as possible.

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

GDI Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.

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More about this job

Responsibilities

Coordinate proposal submissions, including RFQs, RFPs, pre-qualifications, and sales documents, by tracking requirements and deadlines and gathering information from internal teams. Format, edit, proofread, organize, review, and submit documents while ensuring each submission is complete, accurate, and properly formatted.

Requirements

Requires a college diploma or university degree in a related field, or equivalent experience, and 1–3 years of experience in coordination, administration, project support, business development, or a related role. Candidates should be proficient in Microsoft Office, highly organized and detail-oriented, and able to manage multiple deadlines; experience with proposal tools, SharePoint, or relevant technical industries is an asset.

Skills

Proposal Coordination
RFQ And RFP Coordination
Document Review
Deadline Tracking
Cross-Functional Coordination
Document Formatting
Editing And Proofreading
Content Management
SharePoint
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Organization
Time Management
Attention To Detail

Benefits

Short-Term Incentives
Health Insurance

Visa sponsorship

Not detected in the job text

Keywords

Proposal Development
Proposal Coordination
RFQ
RFP
Pre-Qualifications
Bid Documents
Submission Requirements
Proposal Submissions
Sales Documents
SharePoint
CRM Systems
Document Management
Procurement Portals
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Document Formatting
Editing
Proofreading
Deadline Tracking
Internal Reviews
Electronic Submissions
Construction
Facility Services
Engineering
Technical Services

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