Office Administrator

Office Administrator

Company: GenCore Utilities Ltd.

Location: Markham, ON (In-Office)

Employment Type: Part – time (Monday to Wednesdays)

About GenCore Utilities Ltd.

At GenCore Utilities Ltd., we power communities through innovative, sustainable, and technically advanced solutions across the telecommunications, utility, and energy sectors. Our design and engineering teams are at the forefront of network modernization, delivering projects that connect people and infrastructure efficiently and responsibly

Key Responsibilities:

Reception & Communication

· Answer and direct incoming phone calls and monitor the general office email inbox.

· Greet visitors and vendors professionally and ensure they are directed to the appropriate staff.

· Receive and distribute mail, deliveries, and courier packages.

· Support coordination of internal and external communications as required.

Administrative Support

· Assist in maintaining office supply inventory, ensuring adequate stock levels, and keeping storage areas organized.

· Support document management including scanning, filing, and maintaining company records.

· Help prepare reports, binders, and meeting materials as directed.

· Assist in booking travel arrangements such as flights, accommodations, and vehicle rentals.

· Support project and proposal teams by formatting documents, reports, and presentations according to company standards (Word, Excel, PowerPoint, PDF).

Office Coordination

· Support organization of company events, meetings, and team functions.

· Coordinate with building management and service providers for cleaning, maintenance, and office repairs.

· Ensure the refreshment stations are stocked, clean, and ready for daily use; coordinate refreshments for staff and visitors as needed.

· Provide general administrative support to project teams and management as needed.

Qualifications:

· Grade 12 diploma or equivalent.

· Strong verbal and written communication skills.

· Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

· Professional, courteous, and dependable with excellent organizational skills.

· Ability to manage multiple tasks and prioritize in a busy office environment.

· Eagerness to learn and willingness to take on additional responsibilities as needed.

Salary Range

• Hourly rate: CAD $20 per hour

Why Join GenCore Utilities:

· Opportunity to grow within a leading utility services company.

· Collaborative and supportive team environment.

· Exposure to engineering and project management operations.

· Competitive compensation and benefits package.

Vacancy status: This posting is for an existing vacancy.

Use of artificial intelligence: GenCore Utilities Ltd. does not use artificial intelligence to screen, assess, or select applicants for this position.