Jobs in Canada

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Added 11 mins ago
R&
Front Office Supervisor - The Wickaninnish Inn
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- Full-time
Join our Front Office Team as a Front Office Supervisor where you have the opportunity to learn and grow in a Relais & Châteaux property recognized by Forbes, Michelin Key, AAA Four…
Added 11 mins ago
GD
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Added 11 mins ago
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General Dynamics Land Systems–Canada

Executive Administrative Assistant

London, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 13, 2026
Experience: Minimum 3 years of experience providing administrative support in a professional environment
Posting language: English
Posted: Nov 13, 2026

Original job description

Description

The Leader Support Administrator provides administrative support to multiple senior leaders, ensuring that their time, information, and priorities are managed with exceptional accuracy and discretion. The ideal candidate will be proactive, highly organized, and skilled at coordinating complex schedules, communications, and projects in a professional business environment.

Key Responsibilities

Manage complex calendars, including scheduling, rescheduling, and prioritizing meetings and appointments for multiple senior leaders
Coordinate internal and external meetings, including agenda preparation, logistics, materials, and follow-up actions.
Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
Serve as a primary point of contact for the senior leaders, screening and triaging emails, calls, and other communications.
Draft, edit, and format correspondence, reports, presentations, and other documents with a high level of accuracy and professionalism.
Prepare and support executive presentations, including slide development, data consolidation, and meeting materials.
Maintain organized electronic and physical filing systems, ensuring quick access to key documents and information.
Coordinate with internal stakeholders and external partners to facilitate timely information flow and alignment on priorities.
Track key deadlines, deliverables, and follow-up items, providing basic project support to ensure initiatives stay on schedule.
Assist with the planning and execution of leadership meetings, offsites, and special events.
Handle confidential and sensitive information with the utmost discretion and integrity.
Support payroll reconciliation, expense reporting, invoice processing, and basic budget tracking.
Tend to operational needs such as office supplies and equipment inventory.
Identify opportunities to improve administrative processes and implement best practices to increase efficiency.

Required Qualifications

College diploma in administration, business, communications, or a related field, or equivalent combination of education and experience.
Minimum 3 years of experience providing administrative support in a professional environment
Demonstrated ability to anticipate needs, take initiative, and execute effectively
Exceptional written and verbal communication skills, with the ability to interact professionally at all organizational levels.
Strong organizational and time-management skills, with proven ability to manage multiple priorities and deadlines.
Proficiency with standard office productivity tools (e.g., Microsoft Office, email, calendar, videoconferencing platforms).
High level of professionalism, integrity, and sound judgment, with a demonstrated commitment to confidentiality and discretion.
Strong attention to detail and accuracy in all aspects of work.

Preferred Qualifications

Experience working in fast-paced, high-growth, or dynamic organizational environments.
Prior experience providing support to executives or senior leaders
Advanced skills in productivity and collaboration tools (e.g., advanced Excel, PowerPoint)
Professional certification in administrative support or office management

Working Conditions

Physical Conditions and Hazards:

The conditions in which an individual or staff works, including but not limited to such things as amenities, physical environment, stress and noise levels, degree of safety or danger, temperature, location.

Physical Environment: Office
Hazards: NA

Physical Demands Description

Usual mobility demands required are standing, walking, sitting, and stair climbing to access upper offices.

Equipment Utilized

Computer
Phone
Mobile device

Medical Surveillance

May include: Anthropometrical Size Restrictions depending on task

Personal Protective Equipment

Applicable when interacting with shop floor (safety shoes, safety glasses, hearing protection. extraction coveralls)

General Dynamics Land Systems - Canada may use Artificial Intelligence (AI) tools to enhance efficiency during the recruitment process. However, applications and candidates will continue to be reviewed by a member of our Talent Acquisition team to ensure a fair and thorough assessment. AI does not make final decisions regarding selection or hiring.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide administrative support to multiple senior leaders by managing calendars, meetings, travel, communications, documents, and presentations. Coordinate follow-ups, events, records, expenses, invoices, and operational needs while handling sensitive information discreetly and improving administrative processes.

Requirements

Requires a college diploma in administration, business, communications, or a related field, or equivalent education and experience, plus at least three years of administrative support experience. Candidates should demonstrate strong organization, communication, initiative, attention to detail, proficiency with office productivity tools, and sound judgment in handling confidential information.

Skills

Calendar Management
Meeting Coordination
Travel Arrangements
Executive Communications
Document Preparation
Presentation Development
Records Management
Stakeholder Coordination
Deadline Tracking
Project Support
Event Planning
Confidentiality
Expense Reporting
Invoice Processing
Budget Tracking
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Advanced Excel
PowerPoint
Email
Calendar Management
Videoconferencing Platforms
Executive Support
Administrative Support
Meeting Logistics
Travel Coordination
Presentation Development
Data Consolidation
Records Management
Project Support
Payroll Reconciliation
Expense Reporting
Invoice Processing
Budget Tracking
Office Management
Confidentiality
Process Improvement
Leadership Meetings
Offsites
Stakeholder Coordination

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Jobs in Canada