Executive Administrative Assistant
- London, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- Minimum 3 years of experience providing administrative support in a professional environment
- Posting language
- English
- Posted
Original job description
Description
The Leader Support Administrator provides administrative support to multiple senior leaders, ensuring that their time, information, and priorities are managed with exceptional accuracy and discretion. The ideal candidate will be proactive, highly organized, and skilled at coordinating complex schedules, communications, and projects in a professional business environment.
Key Responsibilities
Physical Conditions and Hazards:
The conditions in which an individual or staff works, including but not limited to such things as amenities, physical environment, stress and noise levels, degree of safety or danger, temperature, location.
Usual mobility demands required are standing, walking, sitting, and stair climbing to access upper offices.
Equipment Utilized
May include: Anthropometrical Size Restrictions depending on task
Personal Protective Equipment
Applicable when interacting with shop floor (safety shoes, safety glasses, hearing protection. extraction coveralls)
General Dynamics Land Systems - Canada may use Artificial Intelligence (AI) tools to enhance efficiency during the recruitment process. However, applications and candidates will continue to be reviewed by a member of our Talent Acquisition team to ensure a fair and thorough assessment. AI does not make final decisions regarding selection or hiring.
The Leader Support Administrator provides administrative support to multiple senior leaders, ensuring that their time, information, and priorities are managed with exceptional accuracy and discretion. The ideal candidate will be proactive, highly organized, and skilled at coordinating complex schedules, communications, and projects in a professional business environment.
Key Responsibilities
- Manage complex calendars, including scheduling, rescheduling, and prioritizing meetings and appointments for multiple senior leaders
- Coordinate internal and external meetings, including agenda preparation, logistics, materials, and follow-up actions.
- Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
- Serve as a primary point of contact for the senior leaders, screening and triaging emails, calls, and other communications.
- Draft, edit, and format correspondence, reports, presentations, and other documents with a high level of accuracy and professionalism.
- Prepare and support executive presentations, including slide development, data consolidation, and meeting materials.
- Maintain organized electronic and physical filing systems, ensuring quick access to key documents and information.
- Coordinate with internal stakeholders and external partners to facilitate timely information flow and alignment on priorities.
- Track key deadlines, deliverables, and follow-up items, providing basic project support to ensure initiatives stay on schedule.
- Assist with the planning and execution of leadership meetings, offsites, and special events.
- Handle confidential and sensitive information with the utmost discretion and integrity.
- Support payroll reconciliation, expense reporting, invoice processing, and basic budget tracking.
- Tend to operational needs such as office supplies and equipment inventory.
- Identify opportunities to improve administrative processes and implement best practices to increase efficiency.
- College diploma in administration, business, communications, or a related field, or equivalent combination of education and experience.
- Minimum 3 years of experience providing administrative support in a professional environment
- Demonstrated ability to anticipate needs, take initiative, and execute effectively
- Exceptional written and verbal communication skills, with the ability to interact professionally at all organizational levels.
- Strong organizational and time-management skills, with proven ability to manage multiple priorities and deadlines.
- Proficiency with standard office productivity tools (e.g., Microsoft Office, email, calendar, videoconferencing platforms).
- High level of professionalism, integrity, and sound judgment, with a demonstrated commitment to confidentiality and discretion.
- Strong attention to detail and accuracy in all aspects of work.
- Experience working in fast-paced, high-growth, or dynamic organizational environments.
- Prior experience providing support to executives or senior leaders
- Advanced skills in productivity and collaboration tools (e.g., advanced Excel, PowerPoint)
- Professional certification in administrative support or office management
Physical Conditions and Hazards:
The conditions in which an individual or staff works, including but not limited to such things as amenities, physical environment, stress and noise levels, degree of safety or danger, temperature, location.
- Physical Environment: Office
- Hazards: NA
Usual mobility demands required are standing, walking, sitting, and stair climbing to access upper offices.
Equipment Utilized
- Computer
- Phone
- Mobile device
May include: Anthropometrical Size Restrictions depending on task
Personal Protective Equipment
Applicable when interacting with shop floor (safety shoes, safety glasses, hearing protection. extraction coveralls)
General Dynamics Land Systems - Canada may use Artificial Intelligence (AI) tools to enhance efficiency during the recruitment process. However, applications and candidates will continue to be reviewed by a member of our Talent Acquisition team to ensure a fair and thorough assessment. AI does not make final decisions regarding selection or hiring.
More about this job
Responsibilities
Provide administrative support to multiple senior leaders by managing calendars, meetings, travel, communications, documents, and presentations. Coordinate follow-ups, events, records, expenses, invoices, and operational needs while handling sensitive information discreetly and improving administrative processes.
Requirements
Requires a college diploma in administration, business, communications, or a related field, or equivalent education and experience, plus at least three years of administrative support experience. Candidates should demonstrate strong organization, communication, initiative, attention to detail, proficiency with office productivity tools, and sound judgment in handling confidential information.
Skills
- Calendar Management
- Meeting Coordination
- Travel Arrangements
- Executive Communications
- Document Preparation
- Presentation Development
- Records Management
- Stakeholder Coordination
- Deadline Tracking
- Project Support
- Event Planning
- Confidentiality
- Expense Reporting
- Invoice Processing
- Budget Tracking
- Microsoft Office
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Finance & Accounting
Keywords
- Microsoft Office
- Advanced Excel
- PowerPoint
- Calendar Management
- Videoconferencing Platforms
- Executive Support
- Administrative Support
- Meeting Logistics
- Travel Coordination
- Presentation Development
- Data Consolidation
- Records Management
- Project Support
- Payroll Reconciliation
- Expense Reporting
- Invoice Processing
- Budget Tracking
- Office Management
- Confidentiality
- Process Improvement
- Leadership Meetings
- Offsites
- Stakeholder Coordination