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Project Coordinator - Lifestyle
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Toronto, ON
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Liaise between In-House Counsel, Design Manager and Project Accountant to incorporate comments into draft contract and ensure contract fee is up to date.
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Project Coordinator - Cities
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Project Coordinator - Workplace
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Liaise between In-House Counsel, Design Manager and Project Accountant to incorporate comments into draft contract and ensure contract fee is up to date.
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Service Technician - Field Mechanic
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Service Technician - Field Mechanic
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Gensler

Project Coordinator - Cities

Toronto, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 14, 2026
Experience: 4-8 years of experience
Posting language: English
Posted: Nov 14, 2026

Original job description

Description

Your Role

As a Project Coordinator, it is your responsibility to support Design/Project Managers throughout the life of the project from the initial proposal, through various design phases, to project close-out. This role will be in our Cities studio (Headquarters, Corporate Campuses, Critical Facilities, Residential, Sciences, etc. projects).

What You Will Do

Contract/Proposal Assistance – Write, edit, administer and track signage on Letters of Intent, Interim and Final Agreements, Consultant Agreements, and Work Authorizations.
Liaise between In-House Counsel, Design Manager and Project Accountant to incorporate comments into draft contract and ensure contract fee is up to date.
Utilize project management tools to increase efficiency for both Design Managers and the studio; this includes entering staffing and revenue plans, creating project schedules, and using data management software to identify areas of improvement.
Be a go-to resource in your studio on how to understand, meet, and exceed firmwide metrics goals (staffing and revenue plan completion, contract signage, resilience and sustainability metrics).
General project assistance such as supplementary project research, meeting notes, updating project profiles, and other miscellaneous tasks to improve the project quality and delivery process.

Your Qualifications

Bachelor’s degree in Architecture, Architectural Technology, or Interior Design
4-8 years of experience
Self-motivated and naturally curious about the architecture and design process
Proficient in Microsoft Word, Excel and capable of taking detailed Meeting Notes
Excellent verbal and written communication skills
Legal and contract review experience is a plus, but not required
Interest in architectural billings, fee planning, and staffing

**The base salary range will be estimated between $65,000 to $72,000. Gensler’s total compensation package is multi-layered and includes a base salary, two annual bonuses paid in December and June. To learn more about our compensation philosophy and full benefits offerings, please visit Great People, Great Rewards | Gensler **

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions, our offices reflect our people’s diverse interests.

We encourage our employees to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, wellness programs, paid holidays and paid time off. We also offer contributions to the RRSP and twice annual bonus opportunities. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law.

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law.

See also Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email talentacquisition@gensler.com.

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More about this job

Responsibilities

Support Design and Project Managers throughout project proposals, design phases, and close-out, including preparing and tracking contracts and coordinating contract reviews. Maintain project plans, schedules, staffing and revenue data, and studio metrics, while providing research, meeting notes, and other project support.

Requirements

A bachelor’s degree in Architecture, Architectural Technology, or Interior Design and 4–8 years of experience are required. Candidates should be self-motivated, curious about architecture and design, proficient in Microsoft Word and Excel, and have strong written and verbal communication skills; contract review experience is a plus.

Skills

Contract Administration
Proposal Assistance
Project Coordination
Project Management
Staffing and Revenue Planning
Project Scheduling
Data Management
Microsoft Word
Microsoft Excel
Meeting Notes
Written Communication
Verbal Communication
Contract Review
Fee Planning
Architectural Billings
Research

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Wellness Programs
Paid Holidays
Paid Time Off
RRSP Contributions
Annual Bonuses
Professional License Reimbursement
Tuition Reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Architecture
Architectural Technology
Interior Design
Project Coordination
Project Management
Design Management
Contract Administration
Letters Of Intent
Interim Agreements
Final Agreements
Consultant Agreements
Work Authorizations
Contract Review
Project Schedules
Staffing Plans
Revenue Plans
Data Management Software
Microsoft Word
Microsoft Excel
Meeting Notes
Architectural Billings
Fee Planning
Resilience Metrics
Sustainability Metrics
Project Close-Out

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Jobs in Canada