Administrative assistant jobs in Canada (2,237 jobs)

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 6, 2026

Hiring at a glance

View jobs

Open jobs: 2,237
Employers: 1,139

Advertised starting pay

Average starting payCAD / hour: $27.01Across 340 listings
Average starting payCAD / year: $53,259Across 106 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 13%285 listings
On-site: 87%1,937 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (68), City of Saint John (55), MNP (41).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

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Added 1 month ago
Administrative Assistant, Procurement and Finance
Pomerleau
Montreal, QC
The Administrative Assistant, Procurement and Financet plays a key role in providing administrative, operational, and coordination support to the Procurement and Finance teams. The…
Added 1 month ago
Administrative Assistant - YYZ
Unifi
Toronto, ON
Unifi Aviation Canada is seeking an Administrative Assistant to support our ground handling operation at Toronto Pearson International Airport. This role provides general administrative and…
Added 1 month ago
FH
Administrative Assistant, Department of Nurse Practitioners
Fraser Health
Surrey, BC
- Full-time
Are you a highly organized administrative professional who thrives in a fast-paced environment? Join our collaborative Nurse Practitioner team and play a key role in supporting healthcare…
Added 1 month ago
RD
Administrative Assistant
RBC Dominion Securities
Timmins, ON
- Full-time
Added 1 month ago
G
Studio Coordinator/Administrative Assistant
Gensler
Toronto, ON
- Full-time
As a Studio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You enjoy helping others prioritize and manage their schedules.…
Added 1 month ago
CF
Administrative Assistant - Fitness, Sports and Recreation-EN
Canadian Forces Morale and Welfare Services
Cold Lake, AB
- $22.2 to $24.96 CAD / hour
- Full-time
Added 1 month ago
P
Human Resources Administrator – Part Time
Pauktuutit
Ottawa, ON
- Part-time
The successful candidate will provide administrative and coordination support across a variety of HR functions, helping to ensure that employee records, documentation, communications, and…
Added 1 month ago
AC
Administrative Assistant
Arbutus Chartered Professional Accountants
Vancouver, BC
- Full-time
We are looking for a dependable and detail-oriented Administrative Assistant to join our growing team. This is an opportunity to become an integral part of a professional, collaborative…
Added 1 month ago
O
Administrative Assistant, Data & Technology
OMERS
Toronto, ON · Head Office Toronto
- Full-time
Added 1 month ago
TG
Administrative Assistant
The Gorman Group
Princeton, BC
- Full-time
Added 1 month ago
FO
Administrative Assistant
First Onsite - CA
AB · Calgary, AB
- Full-time
Are you an organized multitasker who thrives on keeping projects on track and details in order? As our Administrative Assistant (Internally known as Project Coordinator I), you'll be the…
Added 1 month ago
M
Senior Administrative Assistant, Tax
MNP
BC · Surrey, BC
- Full-time
Make an impact with our Administration team as a Senior Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal…
Added 1 month ago
M
Administrative Assistant, Tax
MNP
London, ON
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 1 month ago
K
Administrative Assistant
Komatsu
Fort McMurray, AB
- Full-time
Administrative Assistant 10/1/26 Fort McMurray, Alberta, CAN, T9K 0K4 37101 Onsite Position
Added 1 month ago
W
Executive Admin Assistant
WorkSafeBC
Richmond, BC
- Full-time
We are seeking an experienced Executive Administrative Assistant who excels at managing competing priorities and providing exceptional executive support within a dynamic and fast-paced…
Added 1 month ago
GA
Administrative assistant– Receiving department
Groupe ADF
Terrebonne, QC
- Full-time
Added 1 month ago
M
Senior Administrative Assistant, Tax
MNP
Surrey, BC
- Full-time
Make an impact with our Administration team as a Senior Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal…
Added 1 month ago
S
Administrative Assistant
Suncoast
Calgary, AB
- Part-time
We’re looking for a part-time Administrative Assistant to join our Calgary team.
Added 1 month ago
KC
Administrative Assistant
Klohn Crippen Berger
Vancouver, BC
- Full-time
Added 1 month ago
DG
Financial Admin Assistant
Dexterra Group
Burnaby, BC
- Part-time
Added 1 month ago
SF
Administrative Assistant
Sunrise Farms
Winnipeg, MB
- Full-time
Added 1 month ago
MA
Mill Administrative Assistant
MacEwen Agricentre Inc.
Maxville, ON
- Full-time
Added 1 month ago
M
Administrative Assistant
MNP
Red Deer, AB
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 1 month ago
Project Administrative Assistant
Pomerleau
Sept-Îles, QC
As a Project Administrative Assistant working in the Civil & Infrastructure Operations team at Pomerleau Construction, you will play a key role in supporting the project teams with…
Added 1 month ago
D
Financial Admin Assistant
Dexterra
Burnaby, BC
- $24 to $25 CAD / hour
- Part-time

Gensler

Studio Coordinator/Administrative Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Education: Bachelor’s degree
Experience: Must have at least 3+ years of experience in an administrative support position
Posting language: English
Posted: Oct 1, 2026

Original job description

Description

Your Role

Join a fast paced, collaborative environment where all team members approach every challenge with a can-do spirit. Use your passion for service and attention to detail to help the Gensler team bring designs to life.

As a Studio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You enjoy helping others prioritize and manage their schedules. You're at the heart of your studio’s activities and the soul that keeps your studio and projects moving forward. Coordinators act as an ambassador for their studio and a liaison between their directors/principals, project teams and many others.

What You Will Do

Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, expense reports, correspondence, travel arrangements, etc.
Assist Studio Director with operational aspects of running the studio, including but not limited to, organizing studio meetings, weekly and monthly staffing, financial tracking, timecard and PTO tracking and approvals, proposal/presentation preparation, PDP (Professional Development Planning) coordination for studio team members and you.
Assist Studio Directors and studio with administrative aspects of projects including project work and client coordination, design and image work for project proposals, qualifications packages, contracts, meeting notes, project filing, documentation support, and internal/external presentations.
Coordinate client meetings with the hospitality team.
Engage in office culture, plan studio meetings, retreats, outings, and celebrations.
Work with the studio to maintain an organized studio space.
Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.
Collaborate with other Studio Coordinators to cover Principals/Studio Directors/studios as needed and on special projects.
Serve as back-up for reception occasionally and other Coordinators.

Your Qualifications

Must have at least 3+ years of experience in an administrative support position
Bachelor’s degree is required
Experience in a professional service firm preferred
Proficient in Microsoft Office (Word, Excel and PowerPoint), Microsoft Teams, Tableau is a plus
Strong knowledge of Adobe InDesign required – Miro is a plus
Strong attention to detail and the ability to multi-task and prioritize required
Excellent verbal and written communication a must
Ability to communicate and interact effectively with all levels of management
Exceptional customer service orientation
Must be self-motivated, resourceful and entrepreneurial
Strong InDesign and Miro experience desired
Please submit your resume as a PDF, Word documents will not be accepted.
The base salary range will be estimated between $55-70k plus bonuses and benefits, contingent on relevant experience.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions, our offices reflect our people’s diverse interests.

Perks: We encourage our employees to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, wellness programs, paid holidays and paid time off. We also offer contributions to the RRSP and twice annual bonus opportunities. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under appliccable regulatory laws.

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable regulatory laws.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email talentacquisition@gensler.com.

Apply About employer

More about this job

Responsibilities

Provide administrative and operational support to studio directors, principals, designers, and project teams, including scheduling, travel, expenses, staffing, financial tracking, and project documentation. Coordinate client meetings and presentations, support studio culture and organization, deliver high-quality service to internal and external contacts, and provide backup coverage for reception and other coordinators.

Requirements

Applicants must have at least three years of administrative support experience and a bachelor's degree; experience in a professional services firm is preferred. Required qualifications include proficiency with Microsoft Office and Teams, strong Adobe InDesign knowledge, excellent communication and customer service skills, attention to detail, and the ability to multitask and prioritize; Tableau and Miro are advantageous.

Skills

Administrative Support
Scheduling
Expense Reporting
Travel Coordination
Staffing Coordination
Financial Tracking
Timecard and PTO Tracking
Proposal and Presentation Preparation
Project Coordination
Client Coordination
Adobe InDesign
Microsoft Office
Microsoft Teams
Tableau
Miro
Customer Service

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Wellness Programs
Paid Holidays
Paid Time Off
RRSP Contributions
Twice-Annual Bonus Opportunities
Professional License Reimbursement
Tuition Reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Studio Coordination
Scheduling
Expense Reports
Travel Arrangements
Staffing Coordination
Financial Tracking
Timecard Tracking
PTO Tracking
Proposal Preparation
Presentation Preparation
Project Coordination
Client Coordination
Project Documentation
Adobe InDesign
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Tableau
Miro
Customer Service
Professional Services
Architecture and Planning

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