Jobs in Canada

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Added 23 mins ago
Project Coordinator
TPL Lighting
Toronto, ON
Full-time
The Project Coordinator is responsible for the effective coordination and administration of assigned distributor projects from order handoff through shipment. The role ensures project…
Added 1 hour ago
Purchasing Administrator - VTCA
Vuteq Canada Inc.
Woodstock, ON
$50,000 to $65,000 CAD / year
…companies is actively engaged in automotive parts manufacturing and design and currently supplies Interior and Exterior components to General Motors, Toyota Motor Manufacturing and Honda…
Added 1 hour ago
Project Coordinator - VTCA
Vuteq Canada Inc.
Woodstock, ON
$57,000 to $70,000 CAD / year
…companies is actively engaged in automotive parts manufacturing and design and currently supplies Interior and Exterior components to General Motors, Toyota Motor Manufacturing and Honda…
Added 1 hour ago
Project Manager
Marco Group Limited
Dartmouth, NS
Full-time
…unwavering commitment to excellence. We specialize in P-3’s, design-building, construction management and general contracting for the retail, commercial, recreational, multi-residential,…
Added 2 hours ago
Harm Reduction Program Coordinator
University of Victoria
Victoria, BC
Full-time
The Harm Reduction Program Coordinator is responsible to collaborate with campus and community partners to offer student-facing harm reduction initiatives and programming delivered by…
Added 2 hours ago
Methods & Temporary Works Coordinator
Pomerleau
Vancouver, BC
As a Methods & Temporary Works (M&TW) Coordinator, you will play a key role in developing and coordinating construction methodologies to ensure safe, efficient, and cost-effective project…
Added 2 hours ago
BIM/VDC Coordinator – Infrastructure & Civil Engineering
Pomerleau
Toronto, ON · Montreal, QC · Quebec, QC
As a BIM/VDC Coordinator within Pomerleau's Innovation team, you will play a key role in the future of design and construction. You will be called upon to support project teams and help…
Added 2 hours ago
Internship, Design Coordinator
Pomerleau
Vancouver, BC
Join Pomerleau as a Design Coordinator Intern and gain hands-on experience supporting major construction projects across Canada.
Added 2 hours ago
Internship, Methods and Temporary Works
Pomerleau
Vancouver, BC
Design temporary works including: Formwork and falsework, Hoisting and jacking systems, Excavation and shoring systems, Lifting/rigging devices, Temporary bridges, pile templates,…
Added 2 hours ago
Intern - Electromechanical
Pomerleau
QC
Proficiency in Microsoft Office applications; knowledge of project management or technical drafting/design software is considered an asset.
Added 2 hours ago
Senior BIM/VDC Coordinator - Major Projects
Pomerleau
Montreal, QC
As a Senior BIM/VDC Coordinator working in our Innovation team at Pomerleau Construction, you will play a key role in inventing the future of design and construction by supporting and…
Added 2 hours ago
Assistant Project Manager (Buildings)
Pomerleau
Vancouver, BC
Take ownership of specific project scopes and drive them through design, procurement, construction, and closeout.
Added 2 hours ago
Intern - Industrial Mechanical
Pomerleau
Granby, QC
As part of an industrial design-build construction project located in Granby, the intern will have the opportunity to actively participate in the coordination of the industrial process…
Added 2 hours ago
Intern, Technician Methodes and Temporary Work
Pomerleau
Montreal, QC
You will work at the heart of our operations, supporting engineers and site teams to design, optimize, and model the temporary works essential to project delivery.
Added 2 hours ago
Intern - Methods & Temporary Works
Pomerleau
Montreal, QC
Design temporary works including: Formwork and falsework, Hoisting and jacking systems, Excavation and shoring systems, Lifting/rigging devices, Temporary bridges, pile templates,…
Added 2 hours ago
BIM/VDC Coordinator - Major Projects
Pomerleau
Montreal, QC
As a BIM/VDC Coordinator - Major Projects working in our Innovation team at Pomerleau Construction, you will play a key role in inventing the future of design and construction by supporting…
Added 2 hours ago
Design coordinator
Pomerleau
Montreal, QC
During the proposal and execution phases of projects delivered under alternative delivery methods, the Design Coordinator manages design packages within a large-scale project or oversees…
Added 2 hours ago
Bid Coordinator
Pomerleau
Montreal, QC
The Proposal Coordinator provides support to the Proposal Manager, who acts as the project lead during the Request for Proposal (RFP) phase. The Proposal Coordinator is responsible for…
Added 4 hours ago
Field Communications Manager
Yemen ShortList
Aden
Contract
Defines and manages communications strategies in the country, under the supervision of the Country Coordinator and in collaboration with a Communication Advisor (CA), staying responsive to…
Added 4 hours ago
Architectural Projects Coordinator
York Region (The Regional Municipality of York)
Newmarket, ON
Contract
Reporting to the Project Manager, Housing Services, is responsible for providing technical expertise in the planning, design, implementation and project management of residential building…
Added 5 hours ago
VDC Coordinator
Pomerleau
Quebec, QC
As a VDC Coordinator working in our Innovation team at Pomerleau Construction, you will play a key role in inventing the future of design and construction by supporting and enabling project…
Added 6 hours ago
Health & Safety Manager F/H
VINCI Construction Grands Projets Hellas S.A.
Toronto, ON · Greater Toronto Area, Canada
Full-time
…VINCI Group, construction worldwide leader, specialized in the design and construction of major civil engineering and building works in Canada is hiring…
Added 6 hours ago
Intercultural Facilitator (CF) - GOA Family Violence
Catholic Social Services Alberta
AB · Edmonton, AB
Full-time
2 years of experience as Training Facilitator/Coordinator or similar role.
Added 7 hours ago
Sourcing Specialist
Groupe Dynamite, Inc Garage
Mont-Royal, QC · Ville Mont-Royal, Quebec
Full-time
Bachelor Degree in Business Administration, Finance, Fashion Marketing, Fashion Design or a related field and/or DEC in Fashion Marketing or Fashion Design;
Added 8 hours ago
Project Coordinator
Fraser Health
Surrey, BC
Full-time
The Coordinator provides project coordination services to Fraser Health (FH) in the areas of business planning, process design, information management and transition planning under the…

Gensler

Studio Coordinator/Administrative Assistant

Toronto, ON, Canada

Job type: Full-time
Apply by: Oct 31, 2026
Education: Bachelor’s degree
Experience: Must have at least 3+ years of experience in an administrative support position
Posting language: English
Posted: Oct 1, 2026

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Original job description

Description

Your Role

Join a fast paced, collaborative environment where all team members approach every challenge with a can-do spirit. Use your passion for service and attention to detail to help the Gensler team bring designs to life.

As a Studio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You enjoy helping others prioritize and manage their schedules. You're at the heart of your studio’s activities and the soul that keeps your studio and projects moving forward. Coordinators act as an ambassador for their studio and a liaison between their directors/principals, project teams and many others.

What You Will Do

Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, expense reports, correspondence, travel arrangements, etc.
Assist Studio Director with operational aspects of running the studio, including but not limited to, organizing studio meetings, weekly and monthly staffing, financial tracking, timecard and PTO tracking and approvals, proposal/presentation preparation, PDP (Professional Development Planning) coordination for studio team members and you.
Assist Studio Directors and studio with administrative aspects of projects including project work and client coordination, design and image work for project proposals, qualifications packages, contracts, meeting notes, project filing, documentation support, and internal/external presentations.
Coordinate client meetings with the hospitality team.
Engage in office culture, plan studio meetings, retreats, outings, and celebrations.
Work with the studio to maintain an organized studio space.
Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.
Collaborate with other Studio Coordinators to cover Principals/Studio Directors/studios as needed and on special projects.
Serve as back-up for reception occasionally and other Coordinators.

Your Qualifications

Must have at least 3+ years of experience in an administrative support position
Bachelor’s degree is required
Experience in a professional service firm preferred
Proficient in Microsoft Office (Word, Excel and PowerPoint), Microsoft Teams, Tableau is a plus
Strong knowledge of Adobe InDesign required – Miro is a plus
Strong attention to detail and the ability to multi-task and prioritize required
Excellent verbal and written communication a must
Ability to communicate and interact effectively with all levels of management
Exceptional customer service orientation
Must be self-motivated, resourceful and entrepreneurial
Strong InDesign and Miro experience desired
Please submit your resume as a PDF, Word documents will not be accepted.
The base salary range will be estimated between $55-70k plus bonuses and benefits, contingent on relevant experience.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions, our offices reflect our people’s diverse interests.

Perks: We encourage our employees to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, wellness programs, paid holidays and paid time off. We also offer contributions to the RRSP and twice annual bonus opportunities. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under appliccable regulatory laws.

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable regulatory laws.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email talentacquisition@gensler.com.

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More about this job

Responsibilities

Provide administrative and operational support to studio directors, principals, designers, and project teams, including scheduling, travel, expenses, staffing, financial tracking, and project documentation. Coordinate client meetings and presentations, support studio culture and organization, deliver high-quality service to internal and external contacts, and provide backup coverage for reception and other coordinators.

Requirements

Applicants must have at least three years of administrative support experience and a bachelor's degree; experience in a professional services firm is preferred. Required qualifications include proficiency with Microsoft Office and Teams, strong Adobe InDesign knowledge, excellent communication and customer service skills, attention to detail, and the ability to multitask and prioritize; Tableau and Miro are advantageous.

Skills

Administrative Support
Scheduling
Expense Reporting
Travel Coordination
Staffing Coordination
Financial Tracking
Timecard and PTO Tracking
Proposal and Presentation Preparation
Project Coordination
Client Coordination
Adobe InDesign
Microsoft Office
Microsoft Teams
Tableau
Miro
Customer Service

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Wellness Programs
Paid Holidays
Paid Time Off
RRSP Contributions
Twice-Annual Bonus Opportunities
Professional License Reimbursement
Tuition Reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Studio Coordination
Scheduling
Expense Reports
Travel Arrangements
Staffing Coordination
Financial Tracking
Timecard Tracking
PTO Tracking
Proposal Preparation
Presentation Preparation
Project Coordination
Client Coordination
Project Documentation
Adobe InDesign
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Tableau
Miro
Customer Service
Professional Services
Architecture and Planning

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