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Added 11 mins ago
Quality Assistant Director (Project)
Pomerleau
Montreal, QC
The Assistant Director of Quality in Construction acts as the primary point of contact for the client regarding the Quality Management System (QMS), work compliance, and the application of…
Added 11 mins ago
Director, HR Systems & Data
Pomerleau
Montreal, QC
Reporting to the Senior Director, Talent Acquisition, Workforce Planning, Systems and Data, the Director of HR Systems & Data is the operational leader for people systems and data at…
Added 11 mins ago
Project Controller (PCO) - Industrial
Pomerleau
Montreal, QC
Reporting to the Project Director, the incumbent contributes to defining and managing cost control and scheduling functions, as well as risk management and document control. They play a key…
Added 11 mins ago
Director of Industrial Technical Resources
Pomerleau
Montreal, QC
Coordinate with Project Directors and the Operations Director regarding staffing needs for site supervision in mechanical, electrical, piping, and control disciplines
Added 11 mins ago
Discipline Lead - MEP
Pomerleau
Vancouver, BC
Carry out any task agreed with the Project Director regarding construction, commissioning, whether through factory or site tests.
Added 11 mins ago
(Future Opportunities) Project Director - Marine Works
Pomerleau
Vancouver, BC · Victoria, BC
As a Project Director working within Pomerleau Construction's Marine and Civil Infrastructure team, you will play a pivotal role in delivering some of British Columbia's most complex and…
Added 11 mins ago
Project Director - Civil & Infrastructure
Pomerleau
Vancouver, BC
As a Project Director working in the Civil & Infrastructure team at Pomerleau Construction, your role will be essential in our ambitious initiatives to meet and exceed project goals,…
Added 11 mins ago
Project Director - Deep Foundations
Pomerleau
Montreal, QC
As a Project Director within Pomerleau’s Civil & Infrastructure division, you will play a key role at the heart of the Structure business unit. You will contribute to the growth of the…
Added 11 mins ago
Electromechanical Operations Manager
Pomerleau
Montreal, QC
Under the supervision of the Electromechanical Operations Senior Manager or Director, the Senior Electromechanical Operations Manager works closely with the project team (director, manager,…
Added 11 mins ago
Senior Manager - Construction Engineering & Methods
Pomerleau
Vancouver, BC
Under the supervision of the M&OP Director, the incumbent is responsible, for a given project, for overseeing the involvement of departmental resources during both the proposal and…
Added 11 mins ago
MEP Operation Lead, Moose Factory Island
Pomerleau
Moosonee, ON · Toronto, ON
Actively engage (as required by the Project Director) in the remaining design development phase to ensure that the project objectives are met.
Added 11 mins ago
Advisor, Surety and Subcontractor Default Insurance (SDI)
Pomerleau
Montreal, QC
Reporting to the Director, Surety and Financial Prequalification, you will work on complex, high-impact matters and act as an influential advisor to project teams, internal stakeholders,…
Added 11 mins ago
Project Risk Manager
Pomerleau
Vancouver, BC · Toronto, ON
Reporting to the Director – Project Risk Management, you will be responsible for the full governance of the risk management process on complex and strategic projects. From proposal…
Added 11 mins ago
Legal Manager - Litigation
Pomerleau
Toronto, ON
As Legal Manager – Litigation, reporting to the Senior Director, Legal Affairs, you will provide strategic legal leadership to support Pomerleau's operations and major construction and…
Added 11 mins ago
Manager - Construction Engineering & Methods works
Pomerleau
Toronto, ON
Under the supervision of the Director of Methods and Temporary Works, the incumbent is responsible, within a given project, for managing the involvement of the department’s resources during…
Added 11 mins ago
Project Director - Civil & Infrastructure
Pomerleau
Montreal, QC · Quebec, QC
As a Project Director within Pomerleau’s Civil & Infrastructure division, you will play a key role at the heart of the Structure business unit. You will contribute to the growth of the…
Added 11 mins ago
Design Agreement Specialist
Pomerleau
Toronto, ON
Under the supervision of the Commercial Director – Design Agreements, the incumbent is responsible for the administrative management related to the preparation and implementation of…
Added 11 mins ago
Construction Director - Major Projects
Pomerleau
Montreal, QC
Reporting to the Project Director, the Construction Director is responsible for the planning, organization, and execution of major infrastructure projects. In this leadership role, you will…
Added 11 mins ago
Project Director - Major Projects
Pomerleau
Montreal, QC
Establish project construction teams in collaboration with the Vice President, Site Human Resources Director, and Logistics Director.
Added 11 mins ago
Project Manager - Major Projects
Pomerleau
Montreal, QC
Alert project management of issues related to design and engineering deliverables that fall outside your scope of responsibility. Proactively contribute recommendations and solutions…
Added 11 mins ago
Buyer, Specialty Products (Lifting, Fall Protection & Electrical)
Pomerleau
Montreal, QC · QC
Reporting to the Director, Procurement Operations, the incumbent will be primarily responsible for managing purchasing activities, certifications, and follow-up processes to support the…
Added 11 mins ago
Manager, Legal Affairs
Pomerleau
Ottawa, ON · Toronto, ON
As Legal Affairs Manager, reporting to the Director, Legal Affairs, you will provide strategic legal leadership to support Pomerleau's operations and major construction and infrastructure…
Added 11 mins ago
HR Platform & Systems Owner
Pomerleau
Ottawa, ON · Levis, QC · Montreal, QC
Collaborate with the Director and IT Program Manager to define and maintain the SAP SuccessFactors vision and roadmap, ensuring alignment with HR and organizational priorities.
Added 11 mins ago
Procurement Specialist – Construction Materials
Pomerleau
Montreal, QC
As a Construction Materials Buyer, reporting to the Director of Procurement Operations, you will be responsible for managing the procurement process for construction materials required on…
Added 11 mins ago
Senior scheduler
Pomerleau
Montreal, QC
Under the supervision of the Planning Manager and/or Project Director, the incumbent is responsible for coordinating the activities of the Planning team for a given project during both the…

Gensler

Studio Coordinator/Administrative Assistant

Toronto, ON, Canada

Job type: Full-time
Apply by: Oct 31, 2026
Education: Bachelor’s degree
Experience: Must have at least 3+ years of experience in an administrative support position
Posting language: English
Posted: Oct 1, 2026

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Original job description

Description

Your Role

Join a fast paced, collaborative environment where all team members approach every challenge with a can-do spirit. Use your passion for service and attention to detail to help the Gensler team bring designs to life.

As a Studio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You enjoy helping others prioritize and manage their schedules. You're at the heart of your studio’s activities and the soul that keeps your studio and projects moving forward. Coordinators act as an ambassador for their studio and a liaison between their directors/principals, project teams and many others.

What You Will Do

Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, expense reports, correspondence, travel arrangements, etc.
Assist Studio Director with operational aspects of running the studio, including but not limited to, organizing studio meetings, weekly and monthly staffing, financial tracking, timecard and PTO tracking and approvals, proposal/presentation preparation, PDP (Professional Development Planning) coordination for studio team members and you.
Assist Studio Directors and studio with administrative aspects of projects including project work and client coordination, design and image work for project proposals, qualifications packages, contracts, meeting notes, project filing, documentation support, and internal/external presentations.
Coordinate client meetings with the hospitality team.
Engage in office culture, plan studio meetings, retreats, outings, and celebrations.
Work with the studio to maintain an organized studio space.
Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.
Collaborate with other Studio Coordinators to cover Principals/Studio Directors/studios as needed and on special projects.
Serve as back-up for reception occasionally and other Coordinators.

Your Qualifications

Must have at least 3+ years of experience in an administrative support position
Bachelor’s degree is required
Experience in a professional service firm preferred
Proficient in Microsoft Office (Word, Excel and PowerPoint), Microsoft Teams, Tableau is a plus
Strong knowledge of Adobe InDesign required – Miro is a plus
Strong attention to detail and the ability to multi-task and prioritize required
Excellent verbal and written communication a must
Ability to communicate and interact effectively with all levels of management
Exceptional customer service orientation
Must be self-motivated, resourceful and entrepreneurial
Strong InDesign and Miro experience desired
Please submit your resume as a PDF, Word documents will not be accepted.
The base salary range will be estimated between $55-70k plus bonuses and benefits, contingent on relevant experience.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions, our offices reflect our people’s diverse interests.

Perks: We encourage our employees to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, wellness programs, paid holidays and paid time off. We also offer contributions to the RRSP and twice annual bonus opportunities. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under appliccable regulatory laws.

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable regulatory laws.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email talentacquisition@gensler.com.

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More about this job

Responsibilities

Provide administrative and operational support to studio directors, principals, designers, and project teams, including scheduling, travel, expenses, staffing, financial tracking, and project documentation. Coordinate client meetings and presentations, support studio culture and organization, deliver high-quality service to internal and external contacts, and provide backup coverage for reception and other coordinators.

Requirements

Applicants must have at least three years of administrative support experience and a bachelor's degree; experience in a professional services firm is preferred. Required qualifications include proficiency with Microsoft Office and Teams, strong Adobe InDesign knowledge, excellent communication and customer service skills, attention to detail, and the ability to multitask and prioritize; Tableau and Miro are advantageous.

Skills

Administrative Support
Scheduling
Expense Reporting
Travel Coordination
Staffing Coordination
Financial Tracking
Timecard and PTO Tracking
Proposal and Presentation Preparation
Project Coordination
Client Coordination
Adobe InDesign
Microsoft Office
Microsoft Teams
Tableau
Miro
Customer Service

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Wellness Programs
Paid Holidays
Paid Time Off
RRSP Contributions
Twice-Annual Bonus Opportunities
Professional License Reimbursement
Tuition Reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Studio Coordination
Scheduling
Expense Reports
Travel Arrangements
Staffing Coordination
Financial Tracking
Timecard Tracking
PTO Tracking
Proposal Preparation
Presentation Preparation
Project Coordination
Client Coordination
Project Documentation
Adobe InDesign
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Tableau
Miro
Customer Service
Professional Services
Architecture and Planning

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