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Added 1 hour ago
ST
Financial Business Services Coordinator
Securitas Technology Canada Corporation
Mississauga, ON
- Full-time
Job Posting TitleFinancial Business Services Coordinator
Added 1 hour ago
AI
Marketing Coordinator
AutoCanada Inc.
Edmonton, AB
- Full-time
AutoCanada is looking for a highly organized Project Coordinator! By working alongside Account Managers, Creative, Media, and Web, you’ll turn priorities into clear next steps, ensuring the…
Added 3 hours ago
EH
Admissions Coordinator FT
Edgewood Health Network Inc
Nanaimo, BC
- Up to $50,000 CAD / year
- Full-time
…something that hasn’t existed before. There is no playbook. We’re moving fast, rapidly innovating, breaking things, and learning. Does that excite you? If so, we’re seeking talented…
Added 4 hours ago
B
AI Specialist
BrainFinance
Montreal, QC
- Full-time
Additional paid time off, including moving day, birthday leave, and five personal days
Added 15 hours ago
LR
Part Time Permanent Housekeeper
Livingstone Range School Division No 68
Crowsnest Pass, AB
- Part-time
Housekeeping work may include physical demands, e.g., lifting chairs, moving furniture or boxes of materials, and climbing stairs/ladders. The daily work routine involves the use of various…
Added 15 hours ago
EI
Vehicle Inspections and Lot Coordinator
EBlock Inc.
Nisku, AB
- $20 to $23 CAD / hour
- Full-time
The Vehicle Inspections and Lot Coordinator is a hands-on position that works both indoors (computer work/communicating with customers) and outdoors (moving, cleaning, and inspecting…
Added 15 hours ago
EI
Vehicle Inspections and Lot Coordinator
EBlock Inc.
Ottawa, ON
- $20 to $23 CAD / hour
- Full-time
The Vehicle Inspections and Lot Coordinator is a hands-on position that works both indoors (computer work/communicating with customers) and outdoors (moving, cleaning, and inspecting…
Added 16 hours ago
SM
Clinical Coordinator – St. Albert, AB
Snore MD
St. Albert, AB
- Full-time
We’re currently seeking a Clinical Coordinator to join our new upcoming clinic in St. Albert*, ideally someone who lives locally and values being part of their community.
Added 17 hours ago
CS
Talent Acquisition Coordinator
Circuit Stream
Calgary, AB
- $55,000 to $65,000 CAD / year
- Full-time
…to serve over 10,000+ students a year. Getting there means moving quickly, trying new things, learning from what works, and giving great people real ownership. If you’re ambitious about…
Added 20 hours ago
LT
Finance coordinator
LUBANA TRUCKING
Sherwood Park, AB
- Full-time
Added 20 hours ago
CC
Moving Coordinator
CARGO CABBIE Inc.
Toronto, ON · Etobicoke, ON
- Full-time
Added 1 day ago
AH
Coordinator, EMS Business Standards and Operations Support
Alberta Health Services
Coaldale, AB
- Temporary
…care when called upon. The working environment for a Fleet Coordinator is demanding and includes exposure to heat, cold, rain, snow, and wind, moving traffic, and industrial and…
Added 1 day ago
AH
Coordinator, EMS Business Standards and Operations Support
Alberta Health Services
Camrose, AB
- Temporary
…care when called upon. The working environment for a Fleet Coordinator is demanding and includes exposure to heat, cold, rain, snow, and wind, moving traffic, and industrial and…
Added 1 day ago
AH
Fleet Coordinator
Alberta Health Services
Medicine Hat, AB
- Temporary
…care when called upon. The working environment for a Fleet Coordinator is demanding and includes exposure to heat, cold, rain, snow, and wind, moving traffic, and industrial and…
Added 1 day ago
TU
Research Assistant (VEC)
The University of British Columbia
Vancouver, BC
- $29.82 to $35.16 CAD / hour
- Part-time
Interfaces with Field Coordinator, Data Coordinator, Statistician and Lab Manager.
Added 1 day ago
UO
Research Assistant (VEC)
University of British Columbia
Vancouver, BC · PHSA | BC Children's Hospital - Centre for Translational Research (BCCHT)
- $29.82 to $35.16 CAD / hour
- Part-time
Interfaces with Field Coordinator, Data Coordinator, Statistician and Lab Manager.
Added 1 day ago
F
Service Coordinator / Branch Administrator
Finning
Whitehorse, YT
- Full-time
…looking for a highly organized and customer-focused Service Coordinator / Branch Administrator to join our Whitehorse…
Added 1 day ago
FO
Coordonnateur de projet
First Onsite Property Restoration
Dorval, QC
- Full-time
Are you a detail-driven multitasker who thrives on bringing order and clarity to complex projects? As our Project Coordinator (internally known as Project Coordinator II), you'll take…
Added 1 day ago
WI
Billing Coordinator
WSP in Canada
Laval, QC
- Full-time
…help our teams deliver for clients across Canada. As a Billing Coordinator, you will manage billing details, prepare timely and accurate invoices, and partner with project and finance…
Added 1 day ago
WI
Billing Coordinator
WSP in Canada
Montreal, QC
- Full-time
…help our teams deliver for clients across Canada. As a Billing Coordinator, you will manage billing details, prepare timely and accurate invoices, and partner with project and finance…
Added 1 day ago
WI
Billing Coordinator
WSP in Canada
Brossard, QC
- Full-time
…help our teams deliver for clients across Canada. As a Billing Coordinator, you will manage billing details, prepare timely and accurate invoices, and partner with project and finance…
Added 1 day ago
Durham- Parts Coordinator
Human Resources
Pickering, ON
The Parts Coordinator role is responsible for sourcing and purchasing truck parts, managing inventory levels, and ensuring timely, cost-effective supply of materials to support fleet…
Added 1 day ago
W
Senior Subcontract Coordinator
Worley
Edmonton, AB
- Full-time
Added 1 day ago
Billing Coordinator
WSP
Montreal, QC
…help our teams deliver for clients across Canada. As a Billing Coordinator, you will manage billing details, prepare timely and accurate invoices, and partner with project and finance…
Added 1 day ago
F
CX Coordinator
Felix
Remote, Canada
- $50,000 to $55,000 CAD / year
- Full-time
- Remote
…someone is asking, and who wants to build a career in a fast-moving, mission-driven environment - this is a strong…

Gensler

Studio Coordinator/Administrative Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 31, 2026
Education: Bachelor’s degree
Experience: Must have at least 3+ years of experience in an administrative support position
Posting language: English
Posted: Oct 1, 2026

Original job description

Description

Your Role

Join a fast paced, collaborative environment where all team members approach every challenge with a can-do spirit. Use your passion for service and attention to detail to help the Gensler team bring designs to life.

As a Studio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You enjoy helping others prioritize and manage their schedules. You're at the heart of your studio’s activities and the soul that keeps your studio and projects moving forward. Coordinators act as an ambassador for their studio and a liaison between their directors/principals, project teams and many others.

What You Will Do

Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, expense reports, correspondence, travel arrangements, etc.
Assist Studio Director with operational aspects of running the studio, including but not limited to, organizing studio meetings, weekly and monthly staffing, financial tracking, timecard and PTO tracking and approvals, proposal/presentation preparation, PDP (Professional Development Planning) coordination for studio team members and you.
Assist Studio Directors and studio with administrative aspects of projects including project work and client coordination, design and image work for project proposals, qualifications packages, contracts, meeting notes, project filing, documentation support, and internal/external presentations.
Coordinate client meetings with the hospitality team.
Engage in office culture, plan studio meetings, retreats, outings, and celebrations.
Work with the studio to maintain an organized studio space.
Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.
Collaborate with other Studio Coordinators to cover Principals/Studio Directors/studios as needed and on special projects.
Serve as back-up for reception occasionally and other Coordinators.

Your Qualifications

Must have at least 3+ years of experience in an administrative support position
Bachelor’s degree is required
Experience in a professional service firm preferred
Proficient in Microsoft Office (Word, Excel and PowerPoint), Microsoft Teams, Tableau is a plus
Strong knowledge of Adobe InDesign required – Miro is a plus
Strong attention to detail and the ability to multi-task and prioritize required
Excellent verbal and written communication a must
Ability to communicate and interact effectively with all levels of management
Exceptional customer service orientation
Must be self-motivated, resourceful and entrepreneurial
Strong InDesign and Miro experience desired
Please submit your resume as a PDF, Word documents will not be accepted.
The base salary range will be estimated between $55-70k plus bonuses and benefits, contingent on relevant experience.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions, our offices reflect our people’s diverse interests.

Perks: We encourage our employees to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, wellness programs, paid holidays and paid time off. We also offer contributions to the RRSP and twice annual bonus opportunities. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under appliccable regulatory laws.

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable regulatory laws.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email talentacquisition@gensler.com.

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More about this job

Responsibilities

Provide administrative and operational support to studio directors, principals, designers, and project teams, including scheduling, travel, expenses, staffing, financial tracking, and project documentation. Coordinate client meetings and presentations, support studio culture and organization, deliver high-quality service to internal and external contacts, and provide backup coverage for reception and other coordinators.

Requirements

Applicants must have at least three years of administrative support experience and a bachelor's degree; experience in a professional services firm is preferred. Required qualifications include proficiency with Microsoft Office and Teams, strong Adobe InDesign knowledge, excellent communication and customer service skills, attention to detail, and the ability to multitask and prioritize; Tableau and Miro are advantageous.

Skills

Administrative Support
Scheduling
Expense Reporting
Travel Coordination
Staffing Coordination
Financial Tracking
Timecard and PTO Tracking
Proposal and Presentation Preparation
Project Coordination
Client Coordination
Adobe InDesign
Microsoft Office
Microsoft Teams
Tableau
Miro
Customer Service

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Wellness Programs
Paid Holidays
Paid Time Off
RRSP Contributions
Twice-Annual Bonus Opportunities
Professional License Reimbursement
Tuition Reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Studio Coordination
Scheduling
Expense Reports
Travel Arrangements
Staffing Coordination
Financial Tracking
Timecard Tracking
PTO Tracking
Proposal Preparation
Presentation Preparation
Project Coordination
Client Coordination
Project Documentation
Adobe InDesign
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Tableau
Miro
Customer Service
Professional Services
Architecture and Planning

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