Find work in Canada.

317,739 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added just now
Risk Manager
City of Calgary
Calgary, AB
$104,938 to $131,172 CAD / year
Full-time
Manage the Risk team, including management of inputs from senior leaders, project leadership and other functional leads.
Added just now
Technician
University of British Columbia
Kelowna, BC · UBCO | Engineering, Management and Education Building (EME)
$5,519 to $6,326 CAD / month
Full-time
Added 14 mins ago
Supervisor, Fund Accounting (Private Assets)
Kassen Recruitment
Toronto, ON
$80,000 to $90,000 CAD / year
Full-time
A respected leader in the investment management space is hiring a Supervisor, Fund Accounting to oversee the day-to-day operations of a fund accounting team. This is a hands-on leadership…
Added 14 mins ago
Strategic Projects & Operations Lead
Altis
Toronto, ON
$125,000 to $160,000 CAD / year
Full-time
5+ years of experience in project management, operations, events, experiential marketing, consulting or a related environment.
Added 14 mins ago
Technician
The University of British Columbia
Kelowna, BC
$5,519 to $6,326 CAD / month
Full-time
Added 14 mins ago
Project Coordinator
TPL Lighting
Toronto, ON
Full-time
…and internal teams. Maintain proactive communication around project status, lead times, shipping schedules, changes and potential issues so stakeholders know what is happening and what is…
Added 14 mins ago
Lead Procurement & Logistics
PwC Canada
Montreal, QC
Full-time
We are seeking a Procurement & Logistics Lead to provide leadership across procurement, inventory, supplier management, and logistics workstreams within a major Oracle SCM transformation…
Added 15 mins ago
National Service Coordinator
Siemens
Toronto, ON · Montreal, QC · Quebec, QC
Collaborate with Service Managers, Supervisors, Sales, Project Management, and Field Service teams to ensure seamless service delivery.
Added 15 mins ago
Senior Business Analyst and Technology Project Lead
Citi
Mississauga, ON
Full-time
Citi is looking for a Senior Business Analyst & Technology Project Lead to serve as a critical bridge between business stakeholders and technology teams, translating complex business needs…
Added 15 mins ago
Technical Scrum Master
INFOYA
Toronto, ON
$85,000 to $90,000 CAD / year
Full-time
We are seeking a strong Technical Scrum Master to lead cross-functional Agile teams delivering technology transformation projects and supporting production environments. This role combines…
Added 15 mins ago
Technical Project Manager – Building Automation Systems (BAS) - Calgary, AB
Siemens
Calgary, AB
…BAS programming, commissioning, and controls who is ready to lead larger projects? We are looking for a Technical Project Manager - Building Automation Systems (BAS) who can combine…
Added 15 mins ago
Clinical Trial Engagement Lead (12-month contract)
AstraZeneca
BC · ON · Virtual - British Columbia
Full-time
The Clinical Trial Engagement Lead – Oncology drives a best-in-class site relationship model to position AstraZeneca as the Sponsor of Choice for clinical sites. This role builds and…
Added 15 mins ago
Maintenance Planner
Amrize
Exshaw, AB
Plan, review and optimize in SAP PM and Document Management System (DMS) all the PM01 corrective and PM02 preventive routines establishing tasks, frequencies, workload balancing. Optimize…
Added 15 mins ago
Reliability Supervisor
Amrize
Richmond, BC
Lead and support continuous improvement initiatives focused on improving equipment reliability, availability, MTBF, and NAI.
Added 15 mins ago
Project Designer - Audiovisual
SearchLabs
Toronto, ON
Full-time
They are currently looking for an experienced Audiovisual Project Designer to join their Toronto team.
Added 15 mins ago
Planner 2, Parks & Facilities Planning
CityofOttawa
Ottawa, ON
Project Management Professional (PMP) certification is an asset
Added 15 mins ago
Senior Manager, Marketing, Medicus, Global Wealth Management (12 Month Contract)
Scotiabank
Toronto, ON
Champions Marketing by developing and leveraging key relationships across a network of trusted partners to support the team’s outcomes, which include business line management teams, the…
Added 15 mins ago
Director, Process Excellence
Acosta
Mississauga, ON
Full-time
Lead and develop a global team of Process Excellence Analysts focused on driving continuous improvement, operational efficiency, standardization, and service delivery excellence across…
Added 15 mins ago
Design Manager
EBC Inc.
Mississauga, ON
Lead end‑to‑end design management from concept development through construction.
Added 15 mins ago
Regulatory Relations Supervisor (Permanent)
Orano
SK · McClean Lake, Saskatchewan
In this role, your expertise will help shape safe, responsible operations at McClean Lake. You will help strengthen our management systems and navigate evolving regulatory requirements.…
Added 15 mins ago
Operational Excellence Specialist (Permanent)
Orano
SK · McClean Lake, Saskatchewan
…commitment to continuous improvement! In this role, you’ll lead the implementation of Operational Excellence (OE) tools and techniques, empowering teams to enhance performance through…
Added 15 mins ago
Manager, Customer Energy Management (Residential, Small Commercial & Programs)
Toronto Hydro
Toronto, ON
Lead the delivery of customer experience and account management services for residential and small commercial customer portfolios, ensuring consistent, responsive, and high-quality service…
Added 15 mins ago
Sr Program Manager
TELUS
Calgary, AB · Edmonton, AB · BC · Winnipeg, MB · Moncton, NB · St. John's, NL · Halifax, NS · Ottawa, ON · Toronto, ON · Montreal, QC · Quebec, QC · Regina, SK · Vancouver, BC
…interoperability movement and we're at a pivotal moment. You'll lead end-to-end program management across our delivery workstreams, translating strategic priorities into well-structured,…
Added 15 mins ago
ADVISOR WORKFORCE PLANNING & DEVELOPMENT
City of Toronto
Toronto, ON
Leads discussions and prepares presentations for the Division's management team to lead talent planning and training strategies effectively and efficiently for a knowledgeable and engaged…
Added 30 mins ago
Influencer Marketing Director - North America
SAMY
Remote, Canada
Contract · Remote
As an Influencer Marketing Director, your mission is to design, lead, and execute impactful social media and content strategies that align with our clients' core business objectives. You…

Gensler

Studio Coordinator/Administrative Assistant

Toronto, ON, Canada

Job type: Full-time
Apply by: Oct 31, 2026
Education: Bachelor’s degree
Experience: Must have at least 3+ years of experience in an administrative support position
Posting language: English
Posted: Oct 1, 2026

Apply About employer

Applications open in a new tab.

Original job description

Description

Your Role

Join a fast paced, collaborative environment where all team members approach every challenge with a can-do spirit. Use your passion for service and attention to detail to help the Gensler team bring designs to life.

As a Studio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You enjoy helping others prioritize and manage their schedules. You're at the heart of your studio’s activities and the soul that keeps your studio and projects moving forward. Coordinators act as an ambassador for their studio and a liaison between their directors/principals, project teams and many others.

What You Will Do

Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, expense reports, correspondence, travel arrangements, etc.
Assist Studio Director with operational aspects of running the studio, including but not limited to, organizing studio meetings, weekly and monthly staffing, financial tracking, timecard and PTO tracking and approvals, proposal/presentation preparation, PDP (Professional Development Planning) coordination for studio team members and you.
Assist Studio Directors and studio with administrative aspects of projects including project work and client coordination, design and image work for project proposals, qualifications packages, contracts, meeting notes, project filing, documentation support, and internal/external presentations.
Coordinate client meetings with the hospitality team.
Engage in office culture, plan studio meetings, retreats, outings, and celebrations.
Work with the studio to maintain an organized studio space.
Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.
Collaborate with other Studio Coordinators to cover Principals/Studio Directors/studios as needed and on special projects.
Serve as back-up for reception occasionally and other Coordinators.

Your Qualifications

Must have at least 3+ years of experience in an administrative support position
Bachelor’s degree is required
Experience in a professional service firm preferred
Proficient in Microsoft Office (Word, Excel and PowerPoint), Microsoft Teams, Tableau is a plus
Strong knowledge of Adobe InDesign required – Miro is a plus
Strong attention to detail and the ability to multi-task and prioritize required
Excellent verbal and written communication a must
Ability to communicate and interact effectively with all levels of management
Exceptional customer service orientation
Must be self-motivated, resourceful and entrepreneurial
Strong InDesign and Miro experience desired
Please submit your resume as a PDF, Word documents will not be accepted.
The base salary range will be estimated between $55-70k plus bonuses and benefits, contingent on relevant experience.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions, our offices reflect our people’s diverse interests.

Perks: We encourage our employees to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, wellness programs, paid holidays and paid time off. We also offer contributions to the RRSP and twice annual bonus opportunities. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under appliccable regulatory laws.

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable regulatory laws.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email talentacquisition@gensler.com.

Apply About employer

More about this job

Responsibilities

Provide administrative and operational support to studio directors, principals, designers, and project teams, including scheduling, travel, expenses, staffing, financial tracking, and project documentation. Coordinate client meetings and presentations, support studio culture and organization, deliver high-quality service to internal and external contacts, and provide backup coverage for reception and other coordinators.

Requirements

Applicants must have at least three years of administrative support experience and a bachelor's degree; experience in a professional services firm is preferred. Required qualifications include proficiency with Microsoft Office and Teams, strong Adobe InDesign knowledge, excellent communication and customer service skills, attention to detail, and the ability to multitask and prioritize; Tableau and Miro are advantageous.

Skills

Administrative Support
Scheduling
Expense Reporting
Travel Coordination
Staffing Coordination
Financial Tracking
Timecard and PTO Tracking
Proposal and Presentation Preparation
Project Coordination
Client Coordination
Adobe InDesign
Microsoft Office
Microsoft Teams
Tableau
Miro
Customer Service

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Wellness Programs
Paid Holidays
Paid Time Off
RRSP Contributions
Twice-Annual Bonus Opportunities
Professional License Reimbursement
Tuition Reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Studio Coordination
Scheduling
Expense Reports
Travel Arrangements
Staffing Coordination
Financial Tracking
Timecard Tracking
PTO Tracking
Proposal Preparation
Presentation Preparation
Project Coordination
Client Coordination
Project Documentation
Adobe InDesign
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Tableau
Miro
Customer Service
Professional Services
Architecture and Planning

Report this job