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GeoSpectrum Technologies Inc.

Contract Administrator

Dartmouth, NS, Canada

Apply About employer

Applications open in a new tab.

Job details

Apply by: Dec 6, 2026
Posting language: English
Posted: Nov 4, 2026

Original job description

Location: Dartmouth, Nova Scotia

Workplace: Onsite

Career Opportunity

GeoSpectrum is growing and has a new career opportunity for a Contract Administrator.

The Contract Administrator supports the effective administration of customer, supplier, and commercial agreements throughout the contract lifecycle. The role coordinates contract documentation, monitors deliverables and key dates, maintains accurate records, and assists internal stakeholders with contract-related processes. The successful candidate possesses excellent communication skills, both written and oral, is highly organized, detail-oriented, diligent, commercially aware, a diligent self-starter, and able to handle sensitive information with discretion and sound judgment.

Responsibilities

Coordinate the preparation, review, execution, distribution, and filing of customer, supplier, subcontractor, confidentiality, and other commercial agreements.
Maintain the contract repository and ensure executed agreements, amendments, correspondence, approvals, and supporting records are complete, accurate, and current.
Track contract milestones, deliverables, notice periods, renewal dates, expiry dates, reporting requirements, and other obligations; follow up with responsible stakeholders, as needed.
Review contract documents for completeness, consistency, required approvals, authorized signatures, and compliance with established procedures.
Prepare contract summaries, status reports, trackers, correspondence, amendments, change documentation, and standard-form agreements.
Support internal reviews by coordinating input from legal, finance, sales, procurement, project management, security, quality, and other stakeholders.
Assist with contract changes, claims, deliverable acceptance, invoicing requirements, closeout activities, and records retention.
Respond to routine contract inquiries and escalate legal, financial, operational, or compliance concerns to the appropriate authority.
Support customer and supplier onboarding, including collection and validation of required commercial documentation.
Monitor compliance with company policies, delegated authorities, contractual commitments, and applicable regulatory or customer requirements.
Help identify contractual risks, discrepancies, and overdue actions, and maintain clear records of proposed resolutions and decisions.
Protect confidential, proprietary, controlled, and commercially sensitive information in accordance with applicable requirements.
Assist with Industrial and Technological Benefits (ITB) transactions and supporting documents
Other responsibilities as assigned by management.

Experience And Qualifications

Bachelor's Degree in Business Administration or a related field, or an equivalent combination of post-secondary education and relevant work experience.
Minimum two years experience working in business administration or information services.
High proficiency in Microsoft Office applications and Adobe Acrobat.
Familiarity with Enterprise Resource Planning (ERP) systems is considered an asset.
Knowledge or awareness of U.S. Federal Acquisition Regulation (FAR) and Defence Federal Acquisition Regulation Supplement (DFARS) requirements is considered an asset.
Self-motivated and proactive, with the ability to work independently and take initiative.
Excellent organizational and time management skills, with the ability to manage competing priorities and deadlines.

Security Requirements

All candidates must be eligible to obtain and maintain Canadian Controlled Goods and Canadian Government Security clearances.

About Us

GeoSpectrum Technologies was founded in 1994 by friends who wanted to work together and build a collaborative workplace where employees take pride in contributing to cutting‑edge technology from concept to delivery. Based in Dartmouth, Nova Scotia, we design and manufacture state‑of‑the‑art underwater acoustic components, transducers, and end‑to‑end systems for maritime surveillance and exploration. Serving clients across ocean science, defence, and oil and gas industries, we are known for our innovation and for delivering reliable, customized solutions that exceed customer expectations. Over three decades, our core values have shaped a supportive and creative environment that emphasizes employee engagement, technical excellence, and strong customer relationships.

To learn more about who we are and what it’s like to work at GeoSpectrum, we invite you to watch our company video by visiting www.geospectrum.ca.

Total Rewards

We recognize that our people are our most valuable asset. Our Total Rewards package is designed to support your wellbeing, growth, and long term success. It includes a competitive base salary, comprehensive health and wellness benefits, paid time off, opportunities for professional development, and programs that recognize and reward your contributions.

We Offer

Competitive salary based on experience
Work-life balance with core hours
Paid time off
Employee-family assistance program
Comprehensive Extended Health Group plan benefits
Virtual healthcare
GRSP employer match plan
Corporate discounts and perks
Career development opportunities
Professional development and training
Monthly activities led by Social Committee
Employee driven wellness and activity initiatives
Onsite gym for employees
Free on-site parking

Professional Development

GeoSpectrum is committed to creating an environment where colleagues can thrive both professionally and personally, while advancing cutting edge underwater acoustic technology. You’ll engage in regular development and performance discussions with your manager, have access to an online learning platform, and benefit from mentoring programs designed to strengthen your skills and open doors to new opportunities in your field.

We foster a collaborative and inclusive workplace where diverse perspectives are valued, opportunities for growth are equitable, and every colleague can reach their full potential. At GeoSpectrum Technologies, we hire and develop talented individuals who drive innovation.

Accommodation

GeoSpectrum Technologies is committed to employment equity and building a diverse workforce where every employee can bring their best self to work. We encourage applicants from all qualified individuals, including underrepresented individuals who identify as African Nova Scotian, racially visible, Indigenous persons, LGBTQIA2S+, persons with disabilities, and women. GeoSpectrum will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you are a member of an equity group, we encourage you to self-identify on either your application form, covering letter, or resume.

Apply Today

While we sincerely thank all applicants for taking the time to apply, only those chosen for an interview will be contacted.

If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at jobs@geospectrum.ca.

Apply About employer

More about this job

Responsibilities

Coordinate the preparation, review, execution, tracking, and filing of customer, supplier, and other commercial agreements, maintaining accurate records and monitoring contractual obligations and key dates. Support stakeholders with contract changes, onboarding, reporting, compliance, risk escalation, closeout, and Industrial and Technological Benefits transactions while protecting sensitive information.

Requirements

Requires a bachelor’s degree in Business Administration or a related field, or equivalent education and relevant experience, plus at least two years of experience in business administration or information services. Candidates should be proficient in Microsoft Office and Adobe Acrobat, highly organized and proactive, and eligible to obtain and maintain Canadian Controlled Goods and Government Security clearances; ERP and U.S. FAR/DFARS familiarity are assets.

Skills

Contract Administration
Contract Lifecycle Management
Contract Documentation
Records Management
Milestone And Deliverable Tracking
Contract Review
Stakeholder Coordination
Commercial Awareness
Risk Identification
Compliance Monitoring
Microsoft Office
Adobe Acrobat
ERP Systems
Organization
Time Management
Written And Oral Communication

Benefits

Competitive Salary
Work-Life Balance
Paid Time Off
Employee And Family Assistance Program
Extended Health Benefits
Virtual Healthcare
Corporate Discounts
Career Development Opportunities
Professional Development And Training
Employee Activities
Wellness Initiatives
On-Site Gym
Free On-Site Parking

Visa sponsorship

Not detected in the job text

Keywords

Contract Administration
Customer Agreements
Supplier Agreements
Subcontractor Agreements
Commercial Agreements
Contract Lifecycle
Contract Repository
Contract Milestones
Deliverables
Contract Amendments
Contract Closeout
Records Retention
Industrial And Technological Benefits
Microsoft Office
Adobe Acrobat
Enterprise Resource Planning
U.S. Federal Acquisition Regulation
Canadian Controlled Goods
Canadian Government Security Clearance
Compliance
Contractual Risk
Stakeholder Coordination
Business Administration
Information Services

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