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Added 3 mins ago
T
Event Planning Specialist
Techo-Bloc
Longueuil, QC · Saint-Hubert, QC
- Full-time
Spot risks early (venue availability, supplier constraints, budget pressure), bring solutions to the Events Manager and hand each event to the execution team with contracts, BEOs, logistics…
Added 3 mins ago
CC
Global Account Manager
Cogent Communications
Toronto, ON · North York, ON
- Full-time
Use consultative and relationship building selling techniques to identify current and future connectivity solutions.
Added 3 mins ago
HG
Account Manager
Humankind Global Recruitment
Halifax, NS
- Full-time
…manufacturers' representative of Steam, Hot Water and Critical Air solutions across Canada. We are currently helping them look for a new colleague to join their Dartmouth team to support…
Added 3 mins ago
CC
Global Account Manager
Cogent Communications
Montreal, QC
- Full-time
Use consultative and relationship building selling techniques to identify current and future connectivity solutions.
Added 18 mins ago
GT
Contract Administrator
GeoSpectrum Technologies, Inc
Dartmouth, NS
- Full-time
…for our innovation and for delivering reliable, customized solutions that exceed customer expectations. Over three decades, our core values have shaped a supportive and creative environment…
Added 18 mins ago
EF
Retail Sales Representative - Ottawa
Encore Field Marketing Solutions Inc.
Ottawa, ON · ON, Ottawa, CA-ON
- Full-time
…calibre of thinking...developing strategies and delivering solutions that enable our clients to…
Added 33 mins ago
AC
Manager, National Tax Services
ACCA Careers
Surrey, BC
- Full-time
Make an impact with our National Tax Services Group as a Manager. This diverse team of professionals provides best-in-class industry and technical expertise to internally drive the success…
Added 33 mins ago
VW
Window Sales Project Manager
VETTA Windows
Toronto, ON · Greater Toronto Area, Canada
- Full-time
You might be an experienced salesperson looking for a more varied role, a project manager with strong commercial instincts, or someone from another industry who enjoys building…
Added 33 mins ago
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Business Consultant
BMO
Toronto, ON · FCP
- Full-time
Help shape and deliver practical AI-enabled solutions for Commercial and Corporate Banking. This role combines business consulting, structured problem solving, stakeholder leadership, and…
Added 1 hour ago
S
Senior Electrification Manager – Construction
SYSTRA
Toronto, ON
- Full-time
…consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the…
Added 1 hour ago
FC
Associate, Compensation (12 to 15-month contract)
Fiera Capital
Montreal, QC
- Full-time
Fiera Capital is a global independent asset manager with an entrepreneurial culture and a clear vision: to deliver disciplined, high-conviction investment solutions that create lasting…
Added 1 hour ago
Staff Software Developer, Google Cloud
Google
Waterloo, ON
5 years of experience with Cloud APIs or building secure, multi-tenant cloud infrastructure environments.
Added 1 hour ago
Manager, Agent Development, Applied AI
Google
Toronto, ON · Waterloo, ON
…Experience Insights), along with other vertical and domain packaged solutions. We enable high adoption and speed to value by building solutions that are quickly deployed, delivering new…
Added 2 hours ago
SC
Engineering Manager
SYSTRA Canada
Toronto, ON
- Full-time
…consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the…
Added 2 hours ago
SC
Senior Electrification Manager – Construction
SYSTRA Canada
Toronto, ON
- Full-time
…consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the…
Added 2 hours ago
NB
Private Relationship Banker
National Bank of Canada
Rouyn-Noranda, QC
- Full-time
A career as a Private Banking Relationship Manager with the Private Banking 1859 team at National Bank means acting as a credit professional and providing financial planning advice to a…
Added 3 hours ago
E
Country Manager Canada
elockers
Toronto, ON · Greater Toronto Area, Canada
- Full-time
As Country Manager Canada – Growth & Operations, you'll take ownership of our Canadian business and play a key role in building our future in North America.
Added 3 hours ago
E
Countrymanager Canada
elockers
Toronto, ON
- Full-time
As Country Manager Canada – Growth & Operations, you'll take ownership of our Canadian business and play a key role in building our future in North America.
Added 4 hours ago
BV
ASSISTANT MANAGER
Bikini Village
Saskatoon, SK · Greater Saskatoon Metropolitan Area
- Full-time
Analyze sales results with your manager and come up with innovative solutions to improve them;
Added 4 hours ago
PE
Structural Steel Estimator
PTW Energy Services
Calgary, AB
- Full-time
PTW is a leading industry solutions provider delivering construction, fabrication, and maintenance services across Canada. We have a workforce of talented people who take pride in the safe…
Added 4 hours ago
PE
Structural Steel Estimator
PTW Energy Services
Calgary, AB
- Full-time
PTW is a leading industry solutions provider delivering construction, fabrication, and maintenance services across Canada. We have a workforce of talented people who take pride in the safe…
Added 4 hours ago
VG
Mechanical Prototyping Specialist
Veralto Global
London, ON
- $70,000 to $95,000 CAD / year
- Full-time
Reporting to the Manager, Technology Development, the Mechanical Prototyping Specialist supports cross-functional technology-development projects focused on evaluating and integrating UVC…
Added 6 hours ago
HI
Commercial Lines Account Associate, Professional Liability
HUB International
Markham, ON
- Full-time
Our purpose is deeply human: to help people navigate the world on their terms, at their speed, toward their future. We hold that same commitment to the people building careers here.
Added 6 hours ago
RV
UX Designer
Ross Video
Ottawa, ON · Nepean, ON
- Full-time
At Ross Video, you’ll be part of a team energized by innovation, building the cutting-edge technology that powers the world’s most watched live productions and events. Our products are…
Added 6 hours ago
S
Senior Electrification Manager - Construction
SYSTRA
Toronto, ON
- Full-time
…consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the…

GeoSpectrum Technologies, Inc

Contract Administrator

Dartmouth, NS, B3B 1J4, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Nov 4, 2026

Original job description

Location: Dartmouth, Nova Scotia

Workplace: Onsite

Career Opportunity

GeoSpectrum is growing and has a new career opportunity for a Contract Administrator.

The Contract Administrator supports the effective administration of customer, supplier, and commercial agreements throughout the contract lifecycle. The role coordinates contract documentation, monitors deliverables and key dates, maintains accurate records, and assists internal stakeholders with contract-related processes. The successful candidate possesses excellent communication skills, both written and oral, is highly organized, detail-oriented, diligent, commercially aware, a diligent self-starter, and able to handle sensitive information with discretion and sound judgment.

Responsibilities

Coordinate the preparation, review, execution, distribution, and filing of customer, supplier, subcontractor, confidentiality, and other commercial agreements.

Maintain the contract repository and ensure executed agreements, amendments, correspondence, approvals, and supporting records are complete, accurate, and current.

Track contract milestones, deliverables, notice periods, renewal dates, expiry dates, reporting requirements, and other obligations; follow up with responsible stakeholders, as needed.

Review contract documents for completeness, consistency, required approvals, authorized signatures, and compliance with established procedures.

Prepare contract summaries, status reports, trackers, correspondence, amendments, change documentation, and standard-form agreements.

Support internal reviews by coordinating input from legal, finance, sales, procurement, project management, security, quality, and other stakeholders.

Assist with contract changes, claims, deliverable acceptance, invoicing requirements, closeout activities, and records retention.

Respond to routine contract inquiries and escalate legal, financial, operational, or compliance concerns to the appropriate authority.

Support customer and supplier onboarding, including collection and validation of required commercial documentation.

Monitor compliance with company policies, delegated authorities, contractual commitments, and applicable regulatory or customer requirements.

Help identify contractual risks, discrepancies, and overdue actions, and maintain clear records of proposed resolutions and decisions.

Protect confidential, proprietary, controlled, and commercially sensitive information in accordance with applicable requirements.

Assist with Industrial and Technological Benefits (ITB) transactions and supporting documents
Other responsibilities as assigned by management.

Experience and Qualifications

Bachelor's Degree in Business Administration or a related field, or an equivalent combination of post-secondary education and relevant work experience.
Minimum two years experience working in business administration or information services.
High proficiency in Microsoft Office applications and Adobe Acrobat.
Familiarity with Enterprise Resource Planning (ERP) systems is considered an asset.
Knowledge or awareness of U.S. Federal Acquisition Regulation (FAR) and Defence Federal Acquisition Regulation Supplement (DFARS) requirements is considered an asset.
Self-motivated and proactive, with the ability to work independently and take initiative.
Excellent organizational and time management skills, with the ability to manage competing priorities and deadlines.

Security Requirements

All candidates must be eligible to obtain and maintain Canadian Controlled Goods and Canadian Government Security clearances.

About Us

GeoSpectrum Technologies was founded in 1994 by friends who wanted to work together and build a collaborative workplace where employees take pride in contributing to cutting‑edge technology from concept to delivery. Based in Dartmouth, Nova Scotia, we design and manufacture state‑of‑the‑art underwater acoustic components, transducers, and end‑to‑end systems for maritime surveillance and exploration. Serving clients across ocean science, defence, and oil and gas industries, we are known for our innovation and for delivering reliable, customized solutions that exceed customer expectations. Over three decades, our core values have shaped a supportive and creative environment that emphasizes employee engagement, technical excellence, and strong customer relationships.

To learn more about who we are and what it’s like to work at GeoSpectrum, we invite you to watch our company video by visiting www.geospectrum.ca.

Total Rewards

We recognize that our people are our most valuable asset. Our Total Rewards package is designed to support your wellbeing, growth, and long term success. It includes a competitive base salary, comprehensive health and wellness benefits, paid time off, opportunities for professional development, and programs that recognize and reward your contributions.

We offer:

Competitive salary based on experience
Work-life balance with core hours
Paid time off
Employee-family assistance program
Comprehensive Extended Health Group plan benefits
Virtual healthcare
GRSP employer match plan
Corporate discounts and perks
Career development opportunities
Professional development and training
Monthly activities led by Social Committee
Employee driven wellness and activity initiatives
Onsite gym for employees
Free on-site parking

Professional Development

GeoSpectrum is committed to creating an environment where colleagues can thrive both professionally and personally, while advancing cutting edge underwater acoustic technology. You’ll engage in regular development and performance discussions with your manager, have access to an online learning platform, and benefit from mentoring programs designed to strengthen your skills and open doors to new opportunities in your field.

We foster a collaborative and inclusive workplace where diverse perspectives are valued, opportunities for growth are equitable, and every colleague can reach their full potential. At GeoSpectrum Technologies, we hire and develop talented individuals who drive innovation.

Accommodation

GeoSpectrum Technologies is committed to employment equity and building a diverse workforce where every employee can bring their best self to work. We encourage applicants from all qualified individuals, including underrepresented individuals who identify as African Nova Scotian, racially visible, Indigenous persons, LGBTQIA2S+, persons with disabilities, and women. GeoSpectrum will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you are a member of an equity group, we encourage you to self-identify on either your application form, covering letter, or resume.

Apply Today

While we sincerely thank all applicants for taking the time to apply, only those chosen for an interview will be contacted.

If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at jobs@geospectrum.ca.

Apply About employer

More about this job

Responsibilities

The Contract Administrator supports the lifecycle of commercial agreements by coordinating documentation, monitoring deliverables, and maintaining accurate records. They also assist internal stakeholders with contract-related processes, compliance, and risk identification.

Requirements

Candidates must have a Bachelor's degree in Business Administration or equivalent and at least two years of experience in business administration. Proficiency in Microsoft Office and Adobe Acrobat is required, along with eligibility for Canadian government security clearances.

Skills

Contract administration
Contract lifecycle management
Documentation management
Record keeping
Communication skills
Organizational skills
Detail-oriented
Microsoft Office
Adobe Acrobat
ERP systems
FAR
DFARS
Time management
Risk identification
Compliance monitoring

Benefits

Competitive salary
Paid time off
Employee-family assistance program
Comprehensive extended health group plan benefits
Virtual healthcare
GRSP employer match plan
Corporate discounts and perks
Professional development and training
Onsite gym
Free on-site parking

Visa sponsorship

Not detected in the job text

Keywords

Contract Administrator
Contract Lifecycle
Commercial Agreements
Compliance
Records Retention
ERP
FAR
DFARS
Maritime Surveillance
Underwater Acoustics
Industrial and Technological Benefits
ITB
Security Clearance
Controlled Goods
Business Administration
Procurement
Project Management
Stakeholder Management
Risk Management
Contract Repository

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