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Added 4 mins ago
EC
Warehouse Supervisor
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- Full-time
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HG
Account Manager
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- Full-time
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Reporting to the Captain and supporting the Commercial Fisheries Manager’s operational objectives, the Deck Hand contributes directly to the success of the community’s Communal Commercial…
Added 34 mins ago
GT
Contract Administrator
GeoSpectrum Technologies, Inc
Dartmouth, NS
- Full-time
The Contract Administrator supports the effective administration of customer, supplier, and commercial agreements throughout the contract lifecycle. The role coordinates contract…
Added 49 mins ago
VW
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- Full-time
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Added 49 mins ago
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Added 1 hour ago
S
Senior Electrification Manager – Construction
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- $101,701 to $127,127 CAD / year
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Added 1 hour ago
IR
Dietary Aide
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Added 1 hour ago
GC
Art Buying and Photography Representation Expert
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Remote, Canada
- Contract
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…image licensing arrangements across advertising, publishing, commercial photography and creative…
Added 1 hour ago
K
Head of Retention, DTC Subscription
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Remote, Canada
- $115,000 to $145,000 USD / year
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- Remote
Commercial Judgement: you protect margin, and know when a discount or save offer earns its cost.
Added 1 hour ago
K
Head of Retention & Customer Experience
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Remote, Canada
- $115,000 to $145,000 USD / year
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Commercial Judgement: you protect margin, and know when a discount or save offer earns its cost.
Added 1 hour ago
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Director of Retention & Lifecycle
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Remote, Canada
- $115,000 to $145,000 USD / year
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Commercial Judgement: you protect margin, and know when a discount or save offer earns its cost.
Added 1 hour ago
K
Head of Lifecycle & Customer Experience
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Remote, Canada
- $115,000 to $145,000 USD / year
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Added 1 hour ago
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Head of Retention & CX, DTC Ecommerce
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Remote, Canada
- $115,000 to $145,000 USD / year
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Added 2 hours ago
SC
Senior Electrification Manager – Construction
SYSTRA Canada
Toronto, ON
- Full-time
The Senior Programme Manager – Electrification is responsible for the overall leadership, planning and successful delivery of complex railway electrification programmes, including Overhead…
Added 2 hours ago
SJ
Growth Manager
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- $93,500 to $125,000 CAD / year
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We are seeking an experienced Revenue Growth Manager to support business performance through a combination of trade promotion management, sales planning, forecasting, and commercial…
Added 2 hours ago
NB
Private Relationship Banker
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Added 2 hours ago
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Private Banking Associate, Private Banking 1859
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Calgary, AB
- Temporary
Support the Private Bankers by providing various administrative as well as customer service tasks assigned by the manager.
Added 3 hours ago
E
Country Manager Canada
elockers
Toronto, ON · Greater Toronto Area, Canada
- Full-time
As Country Manager Canada – Growth & Operations, you'll take ownership of our Canadian business and play a key role in building our future in North America.
Added 4 hours ago
E
Countrymanager Canada
elockers
Toronto, ON
- Full-time
As Country Manager Canada – Growth & Operations, you'll take ownership of our Canadian business and play a key role in building our future in North America.
Added 4 hours ago
PE
Structural Steel Estimator
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Calgary, AB
- Full-time
Evaluate bid documents, contract terms, specifications, scope gaps, exclusions, and commercial risks.
Added 4 hours ago
PE
Structural Steel Estimator
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Calgary, AB
- Full-time
Evaluate bid documents, contract terms, specifications, scope gaps, exclusions, and commercial risks.

GeoSpectrum Technologies, Inc

Contract Administrator

Dartmouth, NS, B3B 1J4, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Nov 4, 2026

Original job description

Location: Dartmouth, Nova Scotia

Workplace: Onsite

Career Opportunity

GeoSpectrum is growing and has a new career opportunity for a Contract Administrator.

The Contract Administrator supports the effective administration of customer, supplier, and commercial agreements throughout the contract lifecycle. The role coordinates contract documentation, monitors deliverables and key dates, maintains accurate records, and assists internal stakeholders with contract-related processes. The successful candidate possesses excellent communication skills, both written and oral, is highly organized, detail-oriented, diligent, commercially aware, a diligent self-starter, and able to handle sensitive information with discretion and sound judgment.

Responsibilities

Coordinate the preparation, review, execution, distribution, and filing of customer, supplier, subcontractor, confidentiality, and other commercial agreements.

Maintain the contract repository and ensure executed agreements, amendments, correspondence, approvals, and supporting records are complete, accurate, and current.

Track contract milestones, deliverables, notice periods, renewal dates, expiry dates, reporting requirements, and other obligations; follow up with responsible stakeholders, as needed.

Review contract documents for completeness, consistency, required approvals, authorized signatures, and compliance with established procedures.

Prepare contract summaries, status reports, trackers, correspondence, amendments, change documentation, and standard-form agreements.

Support internal reviews by coordinating input from legal, finance, sales, procurement, project management, security, quality, and other stakeholders.

Assist with contract changes, claims, deliverable acceptance, invoicing requirements, closeout activities, and records retention.

Respond to routine contract inquiries and escalate legal, financial, operational, or compliance concerns to the appropriate authority.

Support customer and supplier onboarding, including collection and validation of required commercial documentation.

Monitor compliance with company policies, delegated authorities, contractual commitments, and applicable regulatory or customer requirements.

Help identify contractual risks, discrepancies, and overdue actions, and maintain clear records of proposed resolutions and decisions.

Protect confidential, proprietary, controlled, and commercially sensitive information in accordance with applicable requirements.

Assist with Industrial and Technological Benefits (ITB) transactions and supporting documents
Other responsibilities as assigned by management.

Experience and Qualifications

Bachelor's Degree in Business Administration or a related field, or an equivalent combination of post-secondary education and relevant work experience.
Minimum two years experience working in business administration or information services.
High proficiency in Microsoft Office applications and Adobe Acrobat.
Familiarity with Enterprise Resource Planning (ERP) systems is considered an asset.
Knowledge or awareness of U.S. Federal Acquisition Regulation (FAR) and Defence Federal Acquisition Regulation Supplement (DFARS) requirements is considered an asset.
Self-motivated and proactive, with the ability to work independently and take initiative.
Excellent organizational and time management skills, with the ability to manage competing priorities and deadlines.

Security Requirements

All candidates must be eligible to obtain and maintain Canadian Controlled Goods and Canadian Government Security clearances.

About Us

GeoSpectrum Technologies was founded in 1994 by friends who wanted to work together and build a collaborative workplace where employees take pride in contributing to cutting‑edge technology from concept to delivery. Based in Dartmouth, Nova Scotia, we design and manufacture state‑of‑the‑art underwater acoustic components, transducers, and end‑to‑end systems for maritime surveillance and exploration. Serving clients across ocean science, defence, and oil and gas industries, we are known for our innovation and for delivering reliable, customized solutions that exceed customer expectations. Over three decades, our core values have shaped a supportive and creative environment that emphasizes employee engagement, technical excellence, and strong customer relationships.

To learn more about who we are and what it’s like to work at GeoSpectrum, we invite you to watch our company video by visiting www.geospectrum.ca.

Total Rewards

We recognize that our people are our most valuable asset. Our Total Rewards package is designed to support your wellbeing, growth, and long term success. It includes a competitive base salary, comprehensive health and wellness benefits, paid time off, opportunities for professional development, and programs that recognize and reward your contributions.

We offer:

Competitive salary based on experience
Work-life balance with core hours
Paid time off
Employee-family assistance program
Comprehensive Extended Health Group plan benefits
Virtual healthcare
GRSP employer match plan
Corporate discounts and perks
Career development opportunities
Professional development and training
Monthly activities led by Social Committee
Employee driven wellness and activity initiatives
Onsite gym for employees
Free on-site parking

Professional Development

GeoSpectrum is committed to creating an environment where colleagues can thrive both professionally and personally, while advancing cutting edge underwater acoustic technology. You’ll engage in regular development and performance discussions with your manager, have access to an online learning platform, and benefit from mentoring programs designed to strengthen your skills and open doors to new opportunities in your field.

We foster a collaborative and inclusive workplace where diverse perspectives are valued, opportunities for growth are equitable, and every colleague can reach their full potential. At GeoSpectrum Technologies, we hire and develop talented individuals who drive innovation.

Accommodation

GeoSpectrum Technologies is committed to employment equity and building a diverse workforce where every employee can bring their best self to work. We encourage applicants from all qualified individuals, including underrepresented individuals who identify as African Nova Scotian, racially visible, Indigenous persons, LGBTQIA2S+, persons with disabilities, and women. GeoSpectrum will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you are a member of an equity group, we encourage you to self-identify on either your application form, covering letter, or resume.

Apply Today

While we sincerely thank all applicants for taking the time to apply, only those chosen for an interview will be contacted.

If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at jobs@geospectrum.ca.

Apply About employer

More about this job

Responsibilities

The Contract Administrator supports the lifecycle of commercial agreements by coordinating documentation, monitoring deliverables, and maintaining accurate records. They also assist internal stakeholders with contract-related processes, compliance, and risk identification.

Requirements

Candidates must have a Bachelor's degree in Business Administration or equivalent and at least two years of experience in business administration. Proficiency in Microsoft Office and Adobe Acrobat is required, along with eligibility for Canadian government security clearances.

Skills

Contract administration
Contract lifecycle management
Documentation management
Record keeping
Communication skills
Organizational skills
Detail-oriented
Microsoft Office
Adobe Acrobat
ERP systems
FAR
DFARS
Time management
Risk identification
Compliance monitoring

Benefits

Competitive salary
Paid time off
Employee-family assistance program
Comprehensive extended health group plan benefits
Virtual healthcare
GRSP employer match plan
Corporate discounts and perks
Professional development and training
Onsite gym
Free on-site parking

Visa sponsorship

Not detected in the job text

Keywords

Contract Administrator
Contract Lifecycle
Commercial Agreements
Compliance
Records Retention
ERP
FAR
DFARS
Maritime Surveillance
Underwater Acoustics
Industrial and Technological Benefits
ITB
Security Clearance
Controlled Goods
Business Administration
Procurement
Project Management
Stakeholder Management
Risk Management
Contract Repository

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