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Added 24 mins ago
Senior Manager Crew Training
IATA
Montreal, QC
Added 39 mins ago
GT
Contract Administrator
GeoSpectrum Technologies, Inc
Dartmouth, NS
- Full-time
Review contract documents for completeness, consistency, required approvals, authorized signatures, and compliance with established procedures.
Added 54 mins ago
B
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BMO
Toronto, ON · FCP
- Full-time
Act as a delivery coordinator or project manager when required by managing timelines, dependencies, risks, issues, stakeholder commitments, and status reporting to keep initiatives moving.
Added 1 hour ago
T
Supervisor, Production (Control Panel - Day Shift)
Thermon
Calgary, AB
- Full-time
Reporting to the Production Manager, the Supervisor will lead a team of electricians, assemblers, and support personnel while fostering a culture of safety, accountability, teamwork, and…
Added 1 hour ago
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Supervisor, Production (Control Panel 2nd Shift)
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Calgary, AB
- Full-time
Reporting to the Production Manager, the Supervisor will lead a team of electricians, assemblers, and support personnel while fostering a culture of safety, accountability, teamwork, and…
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- $30 to $35 CAD / hour
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Added 2 hours ago
Staff Software Developer, Google Cloud
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Lead and partner with Cloud foundations teams to build and deliver platforms that meet the security and compliance requirements of enterprise and public sector customers.
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Manager - Diagnostic Imaging
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Added 2 hours ago
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Merchandise Processing Team Member - North Bay (Full-Time)
Talize
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- $17.95 CAD / hour
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In-Person Interview: Qualified candidates are invited for a single interview with the General Manager or Assistant General Manager.
Added 2 hours ago
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Western Canada Compliance Manager
MISTRAS Group
Calgary, AB
- Full-time
Audits & Continuous Improvement: Plan, coordinate, and execute field safety observations, periodic compliance audits, and annual COR audits. Track compliance KPIs, trend statistics, and…
Added 5 hours ago
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- Full-time
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Added 5 hours ago
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manager, security
Matric Security
Cambridge, ON
- Full-time
Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services
Added 5 hours ago
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Office Manager - Scarborough
Regents Garden
Toronto, ON
- Full-time
Regents Garden is seeking an organised, experienced and proactive Office Manager to oversee the day-to-day administrative operations of our residential aged care facility at Scarborough.
Added 5 hours ago
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inventory control manager
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Oakville, ON
- Full-time
Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services
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Assistant Restaurant Manager
SSP America
Richmond, BC
- Full-time
We’re looking for an Assistant Restaurant Manager who thrives in high-volume environments, leads from the floor, and partners closely with both the Restaurant General Manager and Kitchen…
Added 5 hours ago
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Assistant Restaurant Manager
SSP America
Richmond, BC
- Full-time
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Added 6 hours ago
Registered Psychiatric Nurse (N2) - 3rd Floor Special Care Unit
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Winnipeg, MB
Under the general supervision of the Manager, Health Services, the RPN/RN is responsible for providing professional nursing services for patients, including those with complex and…
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Nurse 2 - 3rd Floor Special Care Unit
Winnipeg Regional Health Authority
Winnipeg, MB
Directly accountable to the Manager, Health Services, the Registered Nurse provides registered nursing services for patient/residents, including those with complex and unpredictable health…
Added 7 hours ago
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Walmart Canada
Cobourg, ON
- Full-time
…standards; oversees safety and operational reviews while ensuring compliance with Walmart policies and procedures and with established safety, security, sales, financial and record keeping…
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Job Title Janitor/ Maintenance
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The Janitor Maintenance Worker reports to the Site Manager and works in accordance with the mission and philosophy of Lookout Housing and Health Society, including following Lookout’s Code…
Added 7 hours ago
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Accommodation Operational Lead
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This position reports to the SIL Manager and is a full-time role, based at the Mulgrave office. You will be travelling to 4 sites located Carrum, Koo Wee Rup, Endeavour Hills and Kialla.…
Added 7 hours ago
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Manage vendor relationships, accounts, performance, compliance, risk and dispute resolution; onboard vendors and negotiate proposals, payment terms and discounts.
Added 7 hours ago
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(CAN) Front End Checkout Team Associate
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6.Maintains register security and integrity through diligent cash handling, adherence to relevant company policies and awareness of surroundings..
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chef de quart - Store# 61239, AUT 20 & CH HERRON
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Added 7 hours ago
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Team Lead or Manager, Surety
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Our pension offerings provide flexibility and long-term security for our employees beyond their careers. We are one of the few companies offering the opportunity to receive guaranteed…

GeoSpectrum Technologies, Inc

Contract Administrator

Dartmouth, NS, B3B 1J4, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Nov 4, 2026

Original job description

Location: Dartmouth, Nova Scotia

Workplace: Onsite

Career Opportunity

GeoSpectrum is growing and has a new career opportunity for a Contract Administrator.

The Contract Administrator supports the effective administration of customer, supplier, and commercial agreements throughout the contract lifecycle. The role coordinates contract documentation, monitors deliverables and key dates, maintains accurate records, and assists internal stakeholders with contract-related processes. The successful candidate possesses excellent communication skills, both written and oral, is highly organized, detail-oriented, diligent, commercially aware, a diligent self-starter, and able to handle sensitive information with discretion and sound judgment.

Responsibilities

Coordinate the preparation, review, execution, distribution, and filing of customer, supplier, subcontractor, confidentiality, and other commercial agreements.

Maintain the contract repository and ensure executed agreements, amendments, correspondence, approvals, and supporting records are complete, accurate, and current.

Track contract milestones, deliverables, notice periods, renewal dates, expiry dates, reporting requirements, and other obligations; follow up with responsible stakeholders, as needed.

Review contract documents for completeness, consistency, required approvals, authorized signatures, and compliance with established procedures.

Prepare contract summaries, status reports, trackers, correspondence, amendments, change documentation, and standard-form agreements.

Support internal reviews by coordinating input from legal, finance, sales, procurement, project management, security, quality, and other stakeholders.

Assist with contract changes, claims, deliverable acceptance, invoicing requirements, closeout activities, and records retention.

Respond to routine contract inquiries and escalate legal, financial, operational, or compliance concerns to the appropriate authority.

Support customer and supplier onboarding, including collection and validation of required commercial documentation.

Monitor compliance with company policies, delegated authorities, contractual commitments, and applicable regulatory or customer requirements.

Help identify contractual risks, discrepancies, and overdue actions, and maintain clear records of proposed resolutions and decisions.

Protect confidential, proprietary, controlled, and commercially sensitive information in accordance with applicable requirements.

Assist with Industrial and Technological Benefits (ITB) transactions and supporting documents
Other responsibilities as assigned by management.

Experience and Qualifications

Bachelor's Degree in Business Administration or a related field, or an equivalent combination of post-secondary education and relevant work experience.
Minimum two years experience working in business administration or information services.
High proficiency in Microsoft Office applications and Adobe Acrobat.
Familiarity with Enterprise Resource Planning (ERP) systems is considered an asset.
Knowledge or awareness of U.S. Federal Acquisition Regulation (FAR) and Defence Federal Acquisition Regulation Supplement (DFARS) requirements is considered an asset.
Self-motivated and proactive, with the ability to work independently and take initiative.
Excellent organizational and time management skills, with the ability to manage competing priorities and deadlines.

Security Requirements

All candidates must be eligible to obtain and maintain Canadian Controlled Goods and Canadian Government Security clearances.

About Us

GeoSpectrum Technologies was founded in 1994 by friends who wanted to work together and build a collaborative workplace where employees take pride in contributing to cutting‑edge technology from concept to delivery. Based in Dartmouth, Nova Scotia, we design and manufacture state‑of‑the‑art underwater acoustic components, transducers, and end‑to‑end systems for maritime surveillance and exploration. Serving clients across ocean science, defence, and oil and gas industries, we are known for our innovation and for delivering reliable, customized solutions that exceed customer expectations. Over three decades, our core values have shaped a supportive and creative environment that emphasizes employee engagement, technical excellence, and strong customer relationships.

To learn more about who we are and what it’s like to work at GeoSpectrum, we invite you to watch our company video by visiting www.geospectrum.ca.

Total Rewards

We recognize that our people are our most valuable asset. Our Total Rewards package is designed to support your wellbeing, growth, and long term success. It includes a competitive base salary, comprehensive health and wellness benefits, paid time off, opportunities for professional development, and programs that recognize and reward your contributions.

We offer:

Competitive salary based on experience
Work-life balance with core hours
Paid time off
Employee-family assistance program
Comprehensive Extended Health Group plan benefits
Virtual healthcare
GRSP employer match plan
Corporate discounts and perks
Career development opportunities
Professional development and training
Monthly activities led by Social Committee
Employee driven wellness and activity initiatives
Onsite gym for employees
Free on-site parking

Professional Development

GeoSpectrum is committed to creating an environment where colleagues can thrive both professionally and personally, while advancing cutting edge underwater acoustic technology. You’ll engage in regular development and performance discussions with your manager, have access to an online learning platform, and benefit from mentoring programs designed to strengthen your skills and open doors to new opportunities in your field.

We foster a collaborative and inclusive workplace where diverse perspectives are valued, opportunities for growth are equitable, and every colleague can reach their full potential. At GeoSpectrum Technologies, we hire and develop talented individuals who drive innovation.

Accommodation

GeoSpectrum Technologies is committed to employment equity and building a diverse workforce where every employee can bring their best self to work. We encourage applicants from all qualified individuals, including underrepresented individuals who identify as African Nova Scotian, racially visible, Indigenous persons, LGBTQIA2S+, persons with disabilities, and women. GeoSpectrum will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you are a member of an equity group, we encourage you to self-identify on either your application form, covering letter, or resume.

Apply Today

While we sincerely thank all applicants for taking the time to apply, only those chosen for an interview will be contacted.

If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at jobs@geospectrum.ca.

Apply About employer

More about this job

Responsibilities

The Contract Administrator supports the lifecycle of commercial agreements by coordinating documentation, monitoring deliverables, and maintaining accurate records. They also assist internal stakeholders with contract-related processes, compliance, and risk identification.

Requirements

Candidates must have a Bachelor's degree in Business Administration or equivalent and at least two years of experience in business administration. Proficiency in Microsoft Office and Adobe Acrobat is required, along with eligibility for Canadian government security clearances.

Skills

Contract administration
Contract lifecycle management
Documentation management
Record keeping
Communication skills
Organizational skills
Detail-oriented
Microsoft Office
Adobe Acrobat
ERP systems
FAR
DFARS
Time management
Risk identification
Compliance monitoring

Benefits

Competitive salary
Paid time off
Employee-family assistance program
Comprehensive extended health group plan benefits
Virtual healthcare
GRSP employer match plan
Corporate discounts and perks
Professional development and training
Onsite gym
Free on-site parking

Visa sponsorship

Not detected in the job text

Keywords

Contract Administrator
Contract Lifecycle
Commercial Agreements
Compliance
Records Retention
ERP
FAR
DFARS
Maritime Surveillance
Underwater Acoustics
Industrial and Technological Benefits
ITB
Security Clearance
Controlled Goods
Business Administration
Procurement
Project Management
Stakeholder Management
Risk Management
Contract Repository

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