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Added 19 mins ago
CV
Communications Specialist
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- Contract
…closely with the Manager, Brand Creative and the Communications Coordinator to create integrated written and visual communications materials across print and digital…
Added 51 mins ago
CR
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- $51,000 to $58,000 CAD / year
- Full-time
Education: Post Secondary Degree or Diploma in Human Resources or a related field.
Added 51 mins ago
MR
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Diploma in Human Resources, Business Administration, or a related field (a combination of previous education and experience may also be considered).
Added 1 hour ago
V
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- Full-time
Post-secondary education in Business Administration, Office Administration, or a related field is preferred.
Added 1 hour ago
NS
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Added 2 hours ago
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Finance Manager
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Post-secondary education in Accounting, Finance, Business, or a related field.
Added 3 hours ago
PH
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…Operations Manager, Technical Practice Lead and/or Technical Coordinator of any feedback as required. Works with the Operations Manager, Technical Practice Lead and/or Technical Coordinator…
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Office Coordinator
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…Our success is built on the strength of our people, from the field to the office, working together with integrity, safety, and pride. When you join NMB, you’re joining a team that values…
Added 4 hours ago
B&
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Project Coordinator (14/7)
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Added 4 hours ago
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Health Care Aide
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AB
Post-secondary education in a related field (e.g., Nursing or Health Care Aide).
Added 4 hours ago
BV
Executive Office Assistant
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Added 5 hours ago
SI
Field Scheduling Coordinator
Shermco Industries, Inc.
Regina, SK
- Full-time
Shermco Canada is seeking a highly organized and detail-oriented Field Scheduling Coordinator to support field service operations across the country.
Added 5 hours ago
BT
Recruiting & Employee Services Administrator
Bullet Trade Services
Guelph, ON
- Full-time
Help schedule field employee reviews, collect completed forms and track review dates and agreed actions under the Coordinator’s direction.
Added 5 hours ago
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Senior Development Officer
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The sales and operations coordinator is responsible for obtaining work from potential clients, for maintaining work with existing customers, and ensuring that work obtained is completed to…
Added 5 hours ago
P
Project Coordinator (14/7)
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- $75,000 to $97,000 CAD / year
- Full-time
Organization, finding meaning in the details, solutions and growth are your passion. As a Project Coordinator within our Civil & Infrastructure division, you will manage several activities…
Added 5 hours ago
Project Engineer/Coordinator, Water and Sewer Programming Term
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Education & Experience, Coordinator, Water & Sewer Programming
Added 5 hours ago
TM
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- Full-time
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Added 5 hours ago
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Registration and Office Administrator
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Added 6 hours ago
Communications Coordinator (12-month contract)/Coordonnateur ou coordonnatrice des communications (contrat 12 mois)
Make-A-Wish Canada / Rêves d'enfants Canada
Halifax, NS
We are looking for a Communications Coordinator to join our team at Make-A-Wish Canada. In this role, you will be a key contributor to the brand & integrated marketing team through…
Added 6 hours ago
UO
Tier 2 Canada Research Chair in Rehabilitation Science
University of Alberta
Edmonton, AB
- Full-time
…candidates must have a PhD in Rehabilitation Sciences or a related field and currently be Assistant or Associate…
Added 6 hours ago
UO
Tier 2 Canada Research Chair (CRC), Pharmacy and Pharmaceutical Sciences
University of Alberta
Edmonton, AB
- Full-time
…a nationally and internationally recognized leader in their field. The Chair will establish and lead an innovative and impactful research program that complements the Faculty's strategic…

GeoSpectrum Technologies, Inc

ISE Operations and Project Coordinator

Port Coquitlam, BC, V3C 2M8, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Posting language: English
Posted: Sep 29, 2026

Original job description

International Submarine Engineering

Location: Port Coquitlam, BC

Workplace: Onsite

Career Opportunity

ISE is seeking an Operations and Project Coordinator to join our team!

Reporting to the Vice President of Finance, this role is at the heart of supporting ISE's day-to-day operations and helping keep key projects and initiatives running smoothly. Working closely with senior leaders and cross-functional teams, the Operations and Project Coordinator ensures smooth day-to-day office operations, effective project administration, and strong coordination between finance, operations, and cross-functional teams. This is an exciting opportunity for a highly organized, detail-oriented professional who enjoys variety, thrives in a fast-paced environment, and can be trusted to manage competing priorities and confidential information with professionalism and discretion.

Key Responsibilities

Project Administration & Accounting

Support Finance with day-to-day branch financial activities, including invoice processing, job costing, financial reporting, and management of cash accounts.
Handle subcontract administration, including tracking, reconciliation, payment processing, and maintaining accurate records.
Facilitate clear communication of the full project administration life-cycle between Finance and cross-functional teams (engineering, operations, procurement, etc.).
Manage project administration tasks such as product logistics coordination, shipment tracking, report validation, progress reporting, and documentation throughout the project lifecycle.
Assist with monitoring project timelines and deliverables, ensuring required documentation and administrative tasks are completed on schedule.

Operations Administration

Provide comprehensive administrative support to the senior leadership team, including scheduling, correspondence, report preparation, and special assignments upon requests.
Manage visitor requests, coordinate site access, security clearances, and on-site logistics for clients, vendors, and guests.
Handle general office coordination tasks such as data entry, document formatting, and office supply inventory management.
Support the planning and execution of internal and external meetings.
Contribute to digital document processing, document governance, filing systems, and compliance with company standards.
Support People & Culture with BC workplace policy maintenance, new hire onboarding, training coordination, employee engagement initiatives, and other HR-related administrative support.
Upon request, may support Marketing with business presentations, marketing packages, proposals, and other professional business materials.

Qualifications

Post-secondary education in Business Administration, Accounting, Project Management, or a related field, or equivalent combination of education and relevant experience.
Previous experience in a coordinator, administrative, or project support role, preferably in a technical, engineering, manufacturing, or operations environment.
Experience scheduling and managing various assignments with competing priorities.
Experience working with various department leaders, an asset.
Proficient in Microsoft Office suite, online research and using online company portals.
Excellent organization and time management skills and ability to meet deadlines.
Sound financial business acumen and proficient math skills.
Ability to develop procedures and documentation.
Demonstrated success in developing and maintaining customer, client, and vendor relationships with high level of satisfaction.
Ability to reliably commute to the workplace.

Security Requirements

All candidates must be eligible to obtain and maintain Canadian Controlled Goods and Canadian Government Security clearances.

About Us

For over 50 years, International Submarine Engineering (ISE) has been a world leader in the production of manned and unmanned underwater vehicles.

ISE offers a workplace where you will have an opportunity to contribute to cutting-edge technology from concept to delivery. We design, engineer and manufacture state-of-the-art subsea vehicles. Simply put - we make cool and innovative technology.

We place great emphasis on developing equipment to meet the specific requirements of each clients’ unique mission. ISE’s highly skilled team produce reliable, customized and mission-driven vehicles that that exceed customer expectations.

Are you passionate about the ocean sector and innovative, advanced technology that makes deep‑sea exploration possible? If so, we’d love to connect with you!

Total Rewards

We recognize that our people are our most valuable asset. Our Total Rewards package is designed to support your wellbeing, growth, and long-term success. It includes a competitive base salary, comprehensive health and wellness benefits, paid time off, opportunities for professional development, and programs that recognize and reward your contributions.

We offer:

Competitive salary based on experience
Work-life balance with core hours
Paid time off
Employee-family assistance program
Comprehensive Extended Health Group plan benefits
Virtual healthcare
GRSP employer match plan
Corporate discounts and perks
Career development opportunities
Professional development and training
Free on-site parking
Free coffee/tea

Professional Development

ISE is committed to creating an environment where colleagues can thrive both professionally and personally, while advancing cutting edge underwater technology. You’ll engage in regular development and performance discussions with your manager, have access to an online learning platform, and benefit from mentoring programs designed to strengthen your skills and open doors to new opportunities in your field.

We foster a collaborative and inclusive workplace where diverse perspectives are valued, opportunities for growth are equitable, and every colleague can reach their full potential. At ISE, we hire and develop talented individuals who drive innovation.

Accommodation

International Submarine Engineering is committed to employment equity and building a diverse workforce where every employee can bring their best self to work. We encourage applicants from all qualified individuals, including underrepresented individuals who identify as Black Canadian, racially visible, Indigenous persons, LGBTQIA2S+, persons with disabilities, and women. ISE will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you are a member of an equity group, we encourage you to self-identify on either your application form, covering letter, or resume.

Apply Today

While we sincerely thank all applicants for taking the time to apply, only those chosen for an interview will be contacted.

If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at jobs@ise.bc.ca.

Apply About employer

More about this job

Responsibilities

The Operations and Project Coordinator supports day-to-day office operations and project administration by coordinating between finance, engineering, and operations teams. Responsibilities include financial support, project documentation, visitor management, and providing administrative assistance to senior leadership.

Requirements

Candidates should have post-secondary education in Business, Accounting, or Project Management and previous experience in a coordinator or administrative role. Proficiency in Microsoft Office and the ability to obtain Canadian security clearances are required.

Skills

Project administration
Financial reporting
Invoice processing
Job costing
Subcontract administration
Logistics coordination
Administrative support
Data entry
Document governance
Microsoft Office suite
Time management
Financial acumen
Relationship management
Communication
Scheduling

Benefits

Competitive salary
Paid time off
Employee-family assistance program
Comprehensive extended health group plan benefits
Virtual healthcare
GRSP employer match plan
Corporate discounts and perks
Career development opportunities
Professional development and training
Free on-site parking
Free coffee/tea

Visa sponsorship

Not detected in the job text

Keywords

Operations
Project Coordination
Finance
Accounting
Subcontract Administration
Logistics
Administrative Support
Document Governance
Microsoft Office
Engineering
Manufacturing
Subsea Vehicles
Canadian Controlled Goods
Security Clearance
Business Administration
Project Lifecycle
Data Entry
Compliance
Onboarding
Procurement

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