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Added 10 mins ago
Operations Coordinator - Yorkdale
Cartier
Toronto, ON
Full-time
The Operations Coordinator contributes to the overall commercial success of the boutique by upholding Maison compliance and achieving operational excellence. In a highly dynamic and…
Added 39 mins ago
Fence Labourer
Cooper Equipment Rentals Limited
Calgary, AB · East Calgary, AB
Full-time
Conduct regular cycle counts and assist with inventory reconciliation.
Added 56 mins ago
RETAIL STORE COORDINATOR FULL TIME WINNERS
The TJX Companies, Inc.
Calgary, AB
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 1 hour ago
Tenant Services Coordinator
BGIS
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Full-time
The Tenant Services Coordinator supports BGIS clients by coordinating the delivery of small-scale maintenance projects, workspace changes, design services and office services. They…
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Team Coordinator - Gas Bar
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Added 1 hour ago
Logistics Service Coordinator
Precision Record Pressing Inc
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Up to $29.42 CAD / hour
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…exceptional guest experience, while contributing to staff management, inventory control, and overall business performance. Responsibilities…
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Christmas Toy Program Assistant
The Salvation Army Canada and Bermuda Territory
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Part-time
Provides administrative support to the Community Program Coordinator and Assistant Program
Added 2 hours ago
Operations & Inventory Coordinator - Afternoon Shift
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Our client, an established organization within the manufacturing and industrial sector, is seeking an Operations & Inventory Coordinator to support its Paris operation. This is a temporary…
Added 2 hours ago
534 - Visual Merchandiser
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The Visual Merchandising coordinator is responsible for partnering with multiple departments to improve merchandising and execution in Golf Town stores. This position requires great…
Added 2 hours ago
Sales Coordinator
Brandt Group of Companies
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Brandt Tractor Ltd is currently seeking a Sales Coordinator for our Barrie Construction & Forestry location.
Added 2 hours ago
Kettle Coordinator
The Salvation Army Canada and Bermuda Territory
Grande Prairie, AB
Full-time
Kettle Coordinator II position is a short-term contract position. The incumbent is responsible for oversight of several Christmas Kettle locations in a given geographical zone area. Zone…
Added 2 hours ago
Food Bank Coordinator
The Salvation Army Canada and Bermuda Territory
Whitby, ON
Part-time
…be done in collaboration with the Community Services Program Coordinator, the Corps Officers and…
Added 2 hours ago
Christmas Kettle Campaign Coordinator
The Salvation Army Canada and Bermuda Territory
Dunnville, ON · Simcoe Community Church - Dunnville CFS
Part-time
…by helping TSA to give hope to other. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas…
Added 2 hours ago
Assistant Restaurant Manager
CEC Entertainment
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Understand cost control procedures, inventory, financials, and labor management.
Added 2 hours ago
Entry Level Supervisor
CEC Entertainment
Mississauga, ON · TRUE
Full-time
This position is known internally as an Opening Coordinator. You’re the show before the show. Before kids and families experience the magic of Chuck E. Cheese you help make sure the games,…
Added 2 hours ago
Operations Coordinator
Dawson Group
100 Mile House, BC
Full-time
Dawson Road Maintenance is looking for a detail-oriented and proactive Operations Coordinator to provide essential support in managing day-to-day operations. The ideal candidate will excel…
Added 2 hours ago
Operations Coordinator
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Support and assist shipping, receiving, dispatching, and inventory management
Added 3 hours ago
Finance Manager
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Barrie, ON
Full-time
Develop and maintain an accurate inventory of fixed assets and coordinate their procurement in collaboration with the Purchasing and Facilities Coordinator.
Added 3 hours ago
Operations Coordinator
Sobeys
Dartmouth, NS
Full-time
Seek improvements and innovations to optimize performance and productivity (typically, the coordinator acts as a participant in a lead project by the foreperson/senior foreperson).
Added 3 hours ago
Supply Chain Manager (12-Month Contract)
Bushbalm Skincare
Ottawa, ON
Contract
The Supply Chain Manager owns planning and inventory at Bushbalm, the function that decides what we buy, when we buy it, and how much inventory sits across our network. Reporting to the…
Added 3 hours ago
Logistics Coordinator - Temporary Assignment
Ryder System, Inc.
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Full-time
The Logistics Coordinator II is responsible for current accountability for travel retail inbound/outbound process both systems/paperwork and physical work.
Added 3 hours ago
Full-Time Agro Administrator
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Maintaining inventory purchases, receipts, invoicing and point of sale systems, including interdepartmental transfers

GeoSpectrum Technologies, Inc

ISE Operations and Project Coordinator

Port Coquitlam, BC, V3C 2M8, Canada

Job type: Full-time
Posting language: English
Posted: Sep 29, 2026

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Original job description

International Submarine Engineering

Location: Port Coquitlam, BC

Workplace: Onsite

Career Opportunity

ISE is seeking an Operations and Project Coordinator to join our team!

Reporting to the Vice President of Finance, this role is at the heart of supporting ISE's day-to-day operations and helping keep key projects and initiatives running smoothly. Working closely with senior leaders and cross-functional teams, the Operations and Project Coordinator ensures smooth day-to-day office operations, effective project administration, and strong coordination between finance, operations, and cross-functional teams. This is an exciting opportunity for a highly organized, detail-oriented professional who enjoys variety, thrives in a fast-paced environment, and can be trusted to manage competing priorities and confidential information with professionalism and discretion.

Key Responsibilities

Project Administration & Accounting

Support Finance with day-to-day branch financial activities, including invoice processing, job costing, financial reporting, and management of cash accounts.
Handle subcontract administration, including tracking, reconciliation, payment processing, and maintaining accurate records.
Facilitate clear communication of the full project administration life-cycle between Finance and cross-functional teams (engineering, operations, procurement, etc.).
Manage project administration tasks such as product logistics coordination, shipment tracking, report validation, progress reporting, and documentation throughout the project lifecycle.
Assist with monitoring project timelines and deliverables, ensuring required documentation and administrative tasks are completed on schedule.

Operations Administration

Provide comprehensive administrative support to the senior leadership team, including scheduling, correspondence, report preparation, and special assignments upon requests.
Manage visitor requests, coordinate site access, security clearances, and on-site logistics for clients, vendors, and guests.
Handle general office coordination tasks such as data entry, document formatting, and office supply inventory management.
Support the planning and execution of internal and external meetings.
Contribute to digital document processing, document governance, filing systems, and compliance with company standards.
Support People & Culture with BC workplace policy maintenance, new hire onboarding, training coordination, employee engagement initiatives, and other HR-related administrative support.
Upon request, may support Marketing with business presentations, marketing packages, proposals, and other professional business materials.

Qualifications

Post-secondary education in Business Administration, Accounting, Project Management, or a related field, or equivalent combination of education and relevant experience.
Previous experience in a coordinator, administrative, or project support role, preferably in a technical, engineering, manufacturing, or operations environment.
Experience scheduling and managing various assignments with competing priorities.
Experience working with various department leaders, an asset.
Proficient in Microsoft Office suite, online research and using online company portals.
Excellent organization and time management skills and ability to meet deadlines.
Sound financial business acumen and proficient math skills.
Ability to develop procedures and documentation.
Demonstrated success in developing and maintaining customer, client, and vendor relationships with high level of satisfaction.
Ability to reliably commute to the workplace.

Security Requirements

All candidates must be eligible to obtain and maintain Canadian Controlled Goods and Canadian Government Security clearances.

About Us

For over 50 years, International Submarine Engineering (ISE) has been a world leader in the production of manned and unmanned underwater vehicles.

ISE offers a workplace where you will have an opportunity to contribute to cutting-edge technology from concept to delivery. We design, engineer and manufacture state-of-the-art subsea vehicles. Simply put - we make cool and innovative technology.

We place great emphasis on developing equipment to meet the specific requirements of each clients’ unique mission. ISE’s highly skilled team produce reliable, customized and mission-driven vehicles that that exceed customer expectations.

Are you passionate about the ocean sector and innovative, advanced technology that makes deep‑sea exploration possible? If so, we’d love to connect with you!

Total Rewards

We recognize that our people are our most valuable asset. Our Total Rewards package is designed to support your wellbeing, growth, and long-term success. It includes a competitive base salary, comprehensive health and wellness benefits, paid time off, opportunities for professional development, and programs that recognize and reward your contributions.

We offer:

Competitive salary based on experience
Work-life balance with core hours
Paid time off
Employee-family assistance program
Comprehensive Extended Health Group plan benefits
Virtual healthcare
GRSP employer match plan
Corporate discounts and perks
Career development opportunities
Professional development and training
Free on-site parking
Free coffee/tea

Professional Development

ISE is committed to creating an environment where colleagues can thrive both professionally and personally, while advancing cutting edge underwater technology. You’ll engage in regular development and performance discussions with your manager, have access to an online learning platform, and benefit from mentoring programs designed to strengthen your skills and open doors to new opportunities in your field.

We foster a collaborative and inclusive workplace where diverse perspectives are valued, opportunities for growth are equitable, and every colleague can reach their full potential. At ISE, we hire and develop talented individuals who drive innovation.

Accommodation

International Submarine Engineering is committed to employment equity and building a diverse workforce where every employee can bring their best self to work. We encourage applicants from all qualified individuals, including underrepresented individuals who identify as Black Canadian, racially visible, Indigenous persons, LGBTQIA2S+, persons with disabilities, and women. ISE will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you are a member of an equity group, we encourage you to self-identify on either your application form, covering letter, or resume.

Apply Today

While we sincerely thank all applicants for taking the time to apply, only those chosen for an interview will be contacted.

If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at jobs@ise.bc.ca.

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More about this job

Responsibilities

The Operations and Project Coordinator supports day-to-day office operations and project administration by coordinating between finance, engineering, and operations teams. Responsibilities include financial support, project documentation, visitor management, and providing administrative assistance to senior leadership.

Requirements

Candidates should have post-secondary education in Business, Accounting, or Project Management and previous experience in a coordinator or administrative role. Proficiency in Microsoft Office and the ability to obtain Canadian security clearances are required.

Skills

Project administration
Financial reporting
Invoice processing
Job costing
Subcontract administration
Logistics coordination
Administrative support
Data entry
Document governance
Microsoft Office suite
Time management
Financial acumen
Relationship management
Communication
Scheduling

Benefits

Competitive salary
Paid time off
Employee-family assistance program
Comprehensive extended health group plan benefits
Virtual healthcare
GRSP employer match plan
Corporate discounts and perks
Career development opportunities
Professional development and training
Free on-site parking
Free coffee/tea

Visa sponsorship

Not detected in the job text

Keywords

Operations
Project Coordination
Finance
Accounting
Subcontract Administration
Logistics
Administrative Support
Document Governance
Microsoft Office
Engineering
Manufacturing
Subsea Vehicles
Canadian Controlled Goods
Security Clearance
Business Administration
Project Lifecycle
Data Entry
Compliance
Onboarding
Procurement

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