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Geotab

Proposal Specialist (Government)

Waterloo, ON, Canada

Pay: Hiring Range: $60,500 CAD - $72,000 CAD
Job type: Full-time
Apply by: Oct 30, 2026
Experience: 3 - 5 years of required previous experience in sales operations, proposal management
Posting language: English
Posted: Sep 30, 2026

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Original job description

Who we are:Geotab ® is a global leader in IoT and connected transportation and certified “Great Place to Work™.” We are a company of diverse and talented individuals who work together to help businesses grow and succeed, and increase the safety and sustainability of our communities. Geotab is advancing security, connecting commercial vehicles to the internet and providing web-based analytics to help customers better manage their fleets. Geotab’s open platform and Geotab Marketplace ®, offering hundreds of third-party solution options, allows both small and large businesses to automate operations by integrating vehicle data with their other data assets. Processing billions of data points a day, Geotab leverages data analytics and machine learning to improve productivity, optimize fleets through the reduction of fuel consumption, enhance driver safety and achieve strong compliance to regulatory changes. Our team is growing and we’re looking for people who follow their passion, think differently and want to make an impact. Ours is a fast paced, ever changing environment. Geotabbers accept that challenge and are willing to take on new tasks and activities - ones that may not always be described in the initial job description. Join us for a fulfilling career with opportunities to innovate, great benefits, and our fun and inclusive work culture. Reach your full potential with Geotab. To see what it’s like to be a Geotabber, check out our blog and follow us @InsideGeotab on Instagram. Who you are:

We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking a Proposal Specialist with at least five years of proposal support of proposal management experience, preferable in the SaaS or technology industry. The ideal candidate has APMP certification or equivalent experience, along with experience developing and submitting government proposal responses, navigating government procurement portals and supporting similar proposal development processes. You are highly organized, detail-oriented and comfortable managing multiple deadlines and collaborating with cross-functional teams. If you love technology, and are keen to join an industry leader - we would love to hear from you!

What you'll do:

As a Proposal Specialist, you will perform a broad range of duties as a member of the RFX team. Your responsibilities include assisting with the development and management of proposals, bids, quotations, and government proposal responses for Geotab’s reselling partners and customers. You will coordinate proposal timelines, requirements, content collection, reviews, approvals, and submissions. You will also respond to vendor and security questionnaires and other documents describing Geotab’s products and services. You will navigate government procurement portals and ensure submissions meet all requirements and deadlines. In addition, you will support proposal-related projects focused on improving processes, tools, resources, and deadlines. You will collaborate with internal teams to gather accurate and relevant proposal content, support Senior Proposal/RFP Managers on large opportunities, and assist with monthly reporting and other administrative tasks.

How you'll make an impact:

Manage vendor profile and due diligence requests, security questionnaires and small-medium sized proposals
Manage the end-to-end RFP process including, but not limited to, creating response templates with existing content; conducting kick-off calls;engaging SMEs to provide input and validate responses; response writing, editing and proofreading; finalizing proposals and making them customer-ready; coordinating proposal submissions; conducting debriefs; keeping Salesforce records up-to-date and accurate.
Communicate regularly with internal stakeholders to ensure clear timelines, deliverables and expectations are set
Regular utilize AI to create work efficiencies and tools to drive velocity
Assist other RFX team members leading proposals in a supporting role
Assist with the training of new hires/interns and maintenance of the RFX Team Training Materials and Manuals
Contribute to RFX Team Projects, RFX content creation/refresh and update, and annual Team KPAs
Support the RFX Team’s content management process by updating and drafting content, as needed
Perform administrative tasks, contribute to the RFX Quarterly Report, and support the rest of the RFX team with tasks, as required.
Participate in strategic review exercises to assess the efficacy of Geotab’s RFX activities.
Responsiveness outside core hours may be needed during critical periods

What you'll bring to the role:

3 - 5 years of required previous experience in sales operations, proposal management
Experience in sales operations/proposal management
Experience working within a technical, SaaS, or engineering organization - knowledge of the high-technology industry is an asset.
Proficient in using AI and quick to adapt to new technologies
Strong communication skills, especially with writing, proofreading, and editing
Self-motivated to learn, improve and share/receive feedback
High accuracy and meticulous attention to detail.
Able to work well under pressure and respond to fast changing priorities and deadlines.
Highly organized and able to manage multiple tasks and projects simultaneously.
Strong interpersonal relationship building skills.
Strong analytical skills with the ability to problem solve and make sound decisions.
A strong team-player with the ability to engage with all levels of the organization.
Technical competence using software programs, including, but not limited to, Google Suite for business (Sheets, Docs, Slides), Adobe Professional, and various AI tools
Experience with CRM Tools (e.g. Salesforce) and other tools/systems (e.g. Jira, Loopio, etc. )
Entrepreneurial mindset and comfortable in a flat organization.

If you got this far, we hope you're feeling excited about this role! Even if you don't feel you meet every single requirement, we still encourage you to apply. Please note: Geotab does not accept agency resumes and is not responsible for any fees related to unsolicited resumes. Please do not forward resumes to Geotab employees. This posting is for an existing vacancy. Why job seekers choose Geotab:

Flex working arrangements Home office reimbursement program Baby bonus & parental leave top up program Online learning and networking opportunities Electric vehicle purchase incentive program Competitive medical and dental benefits Retirement savings program

*The above are offered to full-time permanent employees only

How we work:At Geotab, we have adopted a flexible hybrid working model in that we have systems, functions, programs and policies in place to support both in-person and virtual work. However, you are welcomed and encouraged to come into our beautiful, safe, clean offices as often as you like. When working from home, you are required to have a reliable internet connection with at least 50mb DL/10mb UL. Virtual work is supported with cloud-based applications, collaboration tools and asynchronous working. The health and safety of employees are a top priority. We encourage work-life balance and keep the Geotab culture going strong with online social events, chat rooms and gatherings. Join us and help reshape the future of technology! We believe that ensuring diversity is fundamental to our future growth and progress and is an integral part of our business. We believe that success happens where new ideas can flourish – in an environment that is rich in diversity and a place where people from various backgrounds can work together. Geotab encourages applications from all qualified individuals. We are committed to accommodating people with disabilities during the recruitment and assessment processes and when people are hired. We will ensure the accessibility needs of employees with disabilities are taken into account as part of performance management, career development, training and redeployment processes. If you require accommodation at any stage of the application process or want more information about our diversity and inclusion as well as accommodation policies and practices, please contact us at careers@geotab.com. By submitting a job application to Geotab Inc. or its affiliates and subsidiaries (collectively, “Geotab”), you acknowledge Geotab’s collection, use and disclosure of your personal data in accordance with our Privacy Policy. Click here to read our Privacy Notice.

The annual base salary for this position is the expected annual salary for this role, and may be subject to change. Geotab offers various perks and benefits and other compensation components that an individual may be eligible for. The actual base salary for this position depends on a variety of factors such as but not limited to skills, qualifications, education and overall experience, including the location the applicant lives while performing the job. This also includes equity with other team members and alignment with local market data. All offers of employment are contingent upon proof of eligibility to work and the individual's ability to pass a background check.

Hiring Range: $60,500 CAD - $72,000 CAD

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More about this job

Responsibilities

Manage vendor due diligence requests, security questionnaires, and proposals, including coordinating the end-to-end RFP process, content reviews, approvals, and submissions. Collaborate with internal stakeholders, maintain proposal content and Salesforce records, support team projects and training, and contribute to reporting and process improvements.

Requirements

The posting seeks a candidate with proposal management or sales operations experience, ideally in a technical, SaaS, or engineering organization, and experience with government proposals and procurement portals. Candidates should be highly organized and detail-oriented, with strong writing, communication, analytical, and collaboration skills, and proficiency with AI tools, Salesforce, Google Workspace, and related software.

Skills

Proposal Management
Government Proposal Development
RFP Management
Proposal Writing and Editing
Proofreading
Questionnaire Management
Project Coordination
Cross-Functional Collaboration
Attention to Detail
Deadline Management
Analytical Problem-Solving
Artificial Intelligence Tools
Salesforce
Google Workspace
Adobe Acrobat

Benefits

Flexible Working Arrangements
Home Office Reimbursement
Baby Bonus
Parental Leave Top-Up
Online Learning and Networking Opportunities
Electric Vehicle Purchase Incentive
Medical and Dental Benefits
Retirement Savings Program

Visa sponsorship

Not detected in the job text

Keywords

Proposal Management
Government Proposals
RFP
RFX
Sales Operations
SaaS
Technology
Engineering
Government Procurement
Procurement Portals
Vendor Due Diligence
Security Questionnaires
Proposal Writing
Proofreading
Content Management
Salesforce
Google Workspace
Google Sheets
Google Docs
Google Slides
Adobe Acrobat
Jira
Loopio
Artificial Intelligence
Cross-Functional Collaboration
APMP Certification
Connected Transportation
Internet of Things
Fleet Management
Machine Learning

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