Administrative Assistant - Kingsway Mall, Edmonton
- Canada
Full-time
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Job details
- Job type
- Full-time
- Experience
- 2+ years of administrative experience, preferably in an office, accounting, or property management environment.
- Working hours
- 37.5 hours per week
- Posting language
- English
- Posted
Original job description
The Westcliff Group of Companies is one of Canada’s largest privately owned, fully integrated, commercial real estate development, management and ownership group. We are presently looking to fill the position of:
Administrative Assistant – Edmonton, AB
The opportunity:
We are seeking a detail-oriented and organized Administrative Assistant to support the day-to-day operations of our property management office. This role provides administrative, accounting, and reception support, while helping ensure the efficient operation of the office and timely completion of financial and reporting processes.
Key Responsibilities
The ideal candidate is proactive, dependable, and highly organized, with strong Excel and communication skills and the ability to work independently while contributing to a collaborative team environment. A commitment to accuracy, responsiveness, and excellent administrative support is essential for success in this role.
Full-time | Monday to Friday | 37.5 hours per week | In-office
Administrative Assistant – Edmonton, AB
The opportunity:
We are seeking a detail-oriented and organized Administrative Assistant to support the day-to-day operations of our property management office. This role provides administrative, accounting, and reception support, while helping ensure the efficient operation of the office and timely completion of financial and reporting processes.
Key Responsibilities
- Process accounts payable invoices, maintain supporting documentation, and assist with vendor inquiries.
- Assist with monthly accrual tracking and other accounting-related processes.
- Set up and maintain vendor records and supporting documentation.
- Receive, track, and process cheque deposits.
- Provide reception coverage, including greeting visitors, answering phones, and distributing mail.
- Coordinate office supplies, meeting minutes, filing systems, and general office administration.
- Communicate effectively with internal departments, vendors, and external stakeholders.
- Assist with special projects and other administrative duties as required.
- 2+ years of administrative experience, preferably in an office, accounting, or property management environment.
- Strong organizational skills and exceptional attention to detail.
- Advanced proficiency in Microsoft Excel and strong working knowledge of Microsoft Office, including Outlook and Word.
- Experience with Yardi Voyager or similar property management software is considered an asset.
- Experience with Foxit PDF Editor, Adobe Acrobat Pro, or similar document management software is considered an asset.
- Strong written and verbal communication skills, with the ability to communicate professionally and effectively with internal and external stakeholders.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Professional, collaborative, and customer service-oriented approach.
The ideal candidate is proactive, dependable, and highly organized, with strong Excel and communication skills and the ability to work independently while contributing to a collaborative team environment. A commitment to accuracy, responsiveness, and excellent administrative support is essential for success in this role.
Full-time | Monday to Friday | 37.5 hours per week | In-office
More about this job
Responsibilities
The Administrative Assistant at Gérances Westcliff Ltée will process invoices and vendor records, handle deposits and reception duties, and keep the office running. The role also supports accounting processes and special projects as needed.
Requirements
Candidates need at least 2 years of administrative experience, ideally in an office, accounting or property management setting. Advanced Excel skills, strong organization and attention to detail, and professional communication are essential.
Skills
- Microsoft Excel
- Microsoft Outlook
- Microsoft Word
- Yardi Voyager
- Foxit PDF Editor
- Adobe Acrobat Pro
- Accounts payable processing
- Vendor record maintenance
- Accrual tracking
- Cheque deposit processing
- Reception
- Mail distribution
- Minute taking
- Filing systems
- Office supply coordination
- Organization
- Attention to detail
- Written communication
- Verbal communication
- Multitasking
- Deadline management
- Customer service
Categories
- Real Estate
- Administrative
- Finance & Accounting
- Customer Service & Support
Keywords
- Administrative Assistant
- Accounts Payable
- Accrual tracking
- Vendor management
- Excel
- Microsoft Office
- Outlook
- Word
- Yardi Voyager
- Foxit PDF Editor
- Adobe Acrobat Pro
- Document management
- Reception
- Property management
- Office administration
- Bookkeeping
- Filing
- Customer service
- Edmonton
- Kingsway Mall
Seniority
Entry level
Tools
- Microsoft Excel
- Microsoft Outlook
- Microsoft Word
- Yardi Voyager
- Foxit PDF Editor
- Adobe Acrobat Pro
Languages
- English