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Added 10 mins ago
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GFL Environmental Inc.

Fleet Administrator

AB, Canada
Rocky View No 44, AB, Canada

Job type: Full-time
Experience: 2–5 years of experience in fleet administration, warranty administration, heavy equipment shop operations, or industrial inventory control.
Posting language: English
Posted: Sep 24, 2026

Apply About employer

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Original job description

GFL Environmental is seeking a detail-oriented Fleet Administrator to support our shop operations and fleet maintenance management across British Columbia, Alberta, Saskatchewan, and Manitoba. Reporting directly to the Area Fleet Director, you will serve as a key administrative anchor for our regional fleet, managing inventory controls, driving warranty cost recovery, handling asset logistics, and maintaining system integrity across our fleet management software.

Why GFL:

Competitive Pay: Individual pay is determined by responsibilities, experience, and location.
Comprehensive Health Benefits: Full employer-paid medical, dental, and vision coverage for you and your family.
Retirement Savings: Company-matching RRSP/DPSP program to secure your financial future.
Modern Fleet & Gear: Work out of safe, modern facilities with well-maintained trucks, new equipment, and industry-leading tools.
Nationwide Career Growth: Clear pathways for advancement across GFL’s growing national network.
Employee Support: Full access to our confidential Employee Assistance Program (EAP).
Green for Life Perks: Exclusive employee discount programs, perks, and team recognition initiatives.

Key Responsibilities

Fleet Administration & Reporting:
- Support Area Fleet Director and M5 Manager with administrative tasks such as required (asset transfers, data entry, new unit asset surveys)
- Perform administrative functions such as asset transfers, cost recording and reporting functions as directed
- Process, track, and document cross-branch and cross-provincial equipment transfers to maintain accurate regional asset registers.
- Act as a central administrative resource for shop foremen, mechanics, and operational leaders across BC, AB, SK, and MB.

Inventory & PO Management:
- Oversee parts inventory controls
- Provide weekly review of current valuation versus desired min/max
- Work with systems (M5 Manager) to review weekly reserve parts audits
- Assess and track open PO volume and audit shop purchasing against regional budgets.
- Provide support to (M5 Manager) as needed to ensure compliance with audit procedures for all inventory locations in Western Canada

Warranty Cost Recovery:
- Support the Area Fleet Director and Warranty Manager to help identify, compile, and record warranty claims within the fleet system to maximize manufacturer cost recovery across all Western Canada assets.
- Process warranty claims with vendors for cash reimbursement
- Assist branch locations with warranty claims as required.
- Review weekly warranty progress and provide recommendations for continuous improvement

Qualifications

2–5 years of experience in fleet administration, warranty administration, heavy equipment shop operations, or industrial inventory control.
Hands-on proficiency with heavy-duty fleet management software
Strong working knowledge of purchase order processing, parts inventory management, and vendor warranty claim procedures.
High attention to detail with strong data entry accuracy and analytical skills.
Proven ability to collaborate remotely across multiple provinces and operational sites.

At GFL our goal is to invest in our people and provide opportunities to grow, for life!

Our employees are affectionately known as team green, a name that unites us all under our shared purpose of providing sustainable solutions to enable our customers and communities to be GREEN FOR LIFE!
We offer a competitive benefits plan, including RRSP match, orthodontics and vision coverage
With 20,000+ employees across North America, we offer a dynamic set of career opportunities, locations and growth!
We appreciate all of the local communities we live and work in, and actively contribute to them through our flagship Full Circle Project
We believe investing in the future is the right investment, our first fully electric truck is now in operation!
GFL is traded on the NYSE & the TSX – search “GFL” to see our stock performance.

#GFLTalent

We thank you for your interest. Only those selected for an interview will be contacted.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact myworkdayrecruitment@gflenv.com

Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.

This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.

Apply About employer

More about this job

Responsibilities

Provide administrative support for regional fleet operations, including asset transfers, data entry, cost reporting, and maintaining accurate fleet records across Western Canada. Manage parts inventory and purchase order audits, and support warranty claim processing and cost recovery with vendors and branch locations.

Requirements

Candidates should have 2–5 years of experience in fleet or warranty administration, heavy equipment shop operations, or industrial inventory control, along with hands-on proficiency in heavy-duty fleet management software. They should understand purchase order processing, parts inventory management, and vendor warranty claims, and demonstrate accuracy, analytical ability, and effective collaboration across remote operational sites.

Skills

Fleet Administration
Fleet Maintenance Management
Fleet Management Software
Inventory Control
Purchase Order Processing
Warranty Claims Administration
Asset Transfers
Cost Recording
Data Entry
Reporting
Parts Inventory Management
Vendor Coordination
Budget Auditing
Analytical Skills
Attention to Detail
Cross-Provincial Collaboration

Benefits

Health Benefits
Medical Coverage
Dental Coverage
Vision Coverage
Employer-Matched RRSP/DPSP
Employee Assistance Program
Employee Discounts
Career Advancement Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Fleet Administration
Fleet Maintenance
M5 Manager
Fleet Management Software
Asset Transfers
Asset Registers
Asset Surveys
Data Entry
Cost Recording
Inventory Controls
Parts Inventory
Min/Max Inventory Levels
Reserve Parts Audits
Purchase Orders
Open Purchase Order Audits
Regional Budgets
Warranty Claims
Warranty Cost Recovery
Vendor Reimbursements
Heavy-Duty Equipment
Shop Operations
Fleet Reporting
Cross-Provincial Operations

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