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Added 4 hours ago
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Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 6 hours ago
AC
Associate Manager, Subscriptions
Arts Club Theatre Company
Vancouver, BC
- $56,000 to $62,000 CAD / year
- Full-time
Schedule associated tasks in our project management software (Asana) for direct mail/email campaigns and monitor deadlines to ensure timely delivery.
Added 6 hours ago
AI
Embedded Software Architect
Aversan Inc.
Montreal, QC
- $135,000 to $155,000 CAD / year
- Full-time
Lead the architecture, design, development, and implementation of complex embedded software for space applications, including satellite payload systems.
Added 9 hours ago
B
Business Technology Solutions Manager
BGIS
Markham, ON
- Full-time
…gathering, approvals, solution creation phase through to the entire software development lifecycle for the…
Added 10 hours ago
B
Business Technology Solutions Manager
BGIS
Markham, ON
- Full-time
…gathering, approvals, solution creation phase through to the entire software development lifecycle for the…
Added 12 hours ago
IE
Analyst, Business
IMAX Enhanced | Streaming & Consumer Technology
Mississauga, ON
- Full-time
With our global team spanning North America, Europe, and Asia, IMAX brings together proprietary software, world-class architecture, and cutting-edge technology with deep industry expertise.…
Added 12 hours ago
LC
Senior Process Engineer
Linamar Corporation
Guelph, ON
- Full-time
Advanced proficiency in all applicable software applications (e.g. Microsoft Office, including Project, AutoCAD, SolidWorks).
Added 12 hours ago
M
RQ11859 - Systems Testing/QA Specialist - Intermediate
Maarut
Toronto, ON
- Contract
IT lead of each project as well as the project team members in the analysis,
Added 12 hours ago
M
RQ11845 - Software Developer - Senior
Maarut
Toronto, ON
- Contract
The objective of this project is to build a modern online Registration system
Added 13 hours ago
EM
Robotics Software Engineer
Elementiam Materials & Manufacturing Inc
AB · Edmonton, AB
- Contract
You’ll lead the development of our core software as part of a strong engineering team.. Alongside experts in robotics and 3D vision, you’ll focus on the technical heart of the company: the…
Added 14 hours ago
A
Senior Dynamics 365 F&O Functional Consultant-RQ00762
Amyantek
Toronto, ON
- Contract
Ability to evaluate recommendations and ensures all recommended solutions for improvement are congruent with the project goals and objectives Identifies short and long-term project…
Added 15 hours ago
VT
Sr IOS Tester
Volgo Technologies
Vancouver, BC
- Contract
6+ years of experience in QA and/or Development.
Added 16 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 17 hours ago
BT
IT & Innovation Consultant, SR&ED
Baker Tilly Canada
Windsor, ON
- Full-time
One to three years of relevant experience in software development, systems analysis, quality assurance, technical support, business systems, data, or automation. Strong new graduates with…
Added 17 hours ago
EC
Senior Customer Success Manager, Defence
Esri Canada
Ottawa, ON
- Full-time
Own and lead strategic customer success for complex customer accounts, building trusted relationships with executive, political, and senior civil service stakeholders.
Added 17 hours ago
EC
Senior Customer Success Manager, Prairies
Esri Canada
AB · Edmonton, AB
- Full-time
Own and lead strategic customer success for complex customer accounts, building trusted relationships with executive, political, and senior civil service stakeholders.
Added 17 hours ago
BC
Communication Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
At BCHS, we are driven by a bold vision: To Lead Beyond Care. As a two-site community hospital system in Brantford and Paris, Ontario, we serve with purpose, passion, and a deep commitment…
Added 18 hours ago
SM
RQ11845 – Software Developer – Senior (Onsite)
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a highly skilled Senior Software Developer with extensive experience in designing, developing, and maintaining large-scale, multi-client web applications. The ideal candidate…
Added 18 hours ago
SM
RQ11845 – Software Developer – Senior (Onsite)
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a highly skilled Senior Software Developer with extensive experience in designing, developing, and maintaining large-scale, multi-client web applications. The ideal candidate…
Added 18 hours ago
SM
RQ11845 – Software Developer – Senior (Onsite)
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a highly skilled Senior Software Developer with extensive experience in designing, developing, and maintaining large-scale, multi-client web applications. The ideal candidate…
Added 23 hours ago
IE
Manager, Supply Chain & Innovation
IMAX Enhanced | Streaming & Consumer Technology
Mississauga, ON
- Full-time
…identify opportunities to simplify and standardize operations and lead the development and implementation of improved processes, dashboards, reporting tools and practical automation…
Added 1 day ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 1 day ago
S&
Lead EHV Transmission Line Engineer 2 - Grid
Sargent & Lundy
Toronto, ON · North York, ON
- Full-time
Lead the design of transmission lines in the 69kV to 765kV range.
Added 1 day ago
S&
Lead Structural Engineer 1 - Nuclear
Sargent & Lundy
Toronto, ON · North York, ON
- Full-time
This is a Project Lead Structural Engineer position that offers a variety of interesting and challenging opportunities in structural engineering and will provide an excellent opportunity to…
Added 1 day ago
BC
Communication Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
At BCHS, we are driven by a bold vision: To Lead Beyond Care. As a two-site community hospital system in Brantford and Paris, Ontario, we serve with purpose, passion, and a deep commitment…

GFL Environmental Inc.

Junior Parts and Service Administrator

Acheson, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Education: High school diploma
Experience: 1–3+ years of experience in an administrative, purchasing, service coordination, or data entry role.
Posting language: English
Posted: Nov 6, 2026

Original job description

Position Summary

The Junior Parts and Service Administrator serves as the operational backbone for fleet and maintenance activities. This position is responsible for high-volume data entry across Workday and M5 systems, vendor procurement workflows, invoice data extraction, and weekly project administration.

Key Accountabilities

Vendor Coordination & Purchasing Administration

Contact external parts suppliers and vendors via phone and email to request price quotes, verify part availability, and establish lead times.
Generate, process, and track Purchase Orders (POs) from creation through fulfillment and delivery.
Monitor open orders, expedite delayed shipments, and maintain regular communication with vendors to resolve backorders and delivery issues.

ERP & Maintenance Systems Management (Workday & M5)

Execute accurate, daily, high-volume data entry and record maintenance in Workday.
Operate and update the AssetWorks M5 Fleet Management System, recording work orders, component replacements, preventive maintenance schedules, and equipment logs.
Maintain parts inventory balances and issue parts to open repair orders with zero discrepancy.

Invoice Review & Data Extraction

Audit incoming vendor invoices, bills of lading, and packing slips against corresponding purchase orders and receipts.
Extract essential billing data, including line-item part numbers, unit prices, labor rates, freight charges, and applicable taxes.
Identify pricing variances or billing errors and liaise directly with vendors and internal accounts payable to resolve discrepancies.

Weekly Project Tracking & Spreadsheets

Manage and update project tracking logs, status boards, and operational metrics using Google Sheets.
Track ongoing departmental initiatives and fleet maintenance milestones throughout the week, reporting status changes to management.
Perform administrative support for ad-hoc projects, inventory audits, and seasonal maintenance preparations.

Cross-Departmental Communication

Act as a responsive administrative liaison between service technicians, fleet managers, procurement specialists, and corporate accounting.
Deliver timely, professional correspondence and documentation across all communication channels.

Other duties as required.

Qualifications & Requirements

1–3+ years of experience in an administrative, purchasing, service coordination, or data entry role.
High school diploma or GED equivalent required; Associate degree or business administration coursework is an asset.
Prior exposure to fleet maintenance, automotive, dealership, equipment service, or warehouse environments preferred.
Proficient in Google Workspace, particularly Google Sheets (data sorting, basic formulas, tracking templates).
Demonstrated proficiency or aptitude with enterprise software such as Workday.
Experience with Computerized Maintenance Management Systems (CMMS), specifically AssetWorks M5 (or similar fleet management software), is a strong asset.

Knowledge, Skills and Abilities

Strong general computer literacy and comfortable working across multiple applications simultaneously.
Proven ability to read, comprehend, and extract data points from technical invoices and packing lists.
Exceptional attention to detail and high data entry speed without sacrificing accuracy.
Clear, professional written and verbal communication skills.
Capacity to organize daily repetitive data tasks while tracking weekly operational deliverables.

GFL Benefits

Competitive compensation package with a company-matched RRSP program to support your financial future.
Industry leading health, dental, vision and mental health benefits - with premiums fully covered by GFL.
Access to Employee Assistance Programs (EAPs) for you and your family.
Paid training, professional development, and advancement opportunities.
A positive, collaborative work culture that invests in your success.

#GFLTalent

We thank you for your interest. Only those selected for an interview will be contacted.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact myworkdayrecruitment@gflenv.com

Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.

This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.

Apply About employer

More about this job

Responsibilities

The Junior Parts and Service Administrator manages fleet maintenance data, vendor procurement workflows, and invoice processing within Workday and M5 systems. They also maintain inventory balances and provide administrative support for project tracking and cross-departmental communication.

Requirements

Candidates must have 1–3 years of experience in an administrative or purchasing role and possess a high school diploma or GED. Proficiency in Google Sheets and experience with enterprise software or fleet management systems is required.

Skills

Data entry
Vendor coordination
Purchasing
Inventory management
Invoice auditing
Workday
AssetWorks M5
Google Sheets
Fleet maintenance
Project administration
Communication
Attention to detail
Computer literacy
Record maintenance
Procurement

Benefits

Company-matched RRSP program
Health insurance
Dental insurance
Vision insurance
Mental health benefits
Employee Assistance Programs
Paid training
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Workday
AssetWorks M5
Fleet management
Data entry
Procurement
Purchase orders
Inventory control
Invoice processing
Google Workspace
Google Sheets
CMMS
Maintenance logs
Vendor relations
Administrative support
Accounts payable
Logistics
Equipment maintenance
Technical documentation
Reporting
Operational metrics

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