Administrative Manager - Industrial Services
- Acheson, AB, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- 3+ years of progressive supervisory experience managing distributed finance, billing, or operations teams in high-volume, enterprise settings.
- Posting language
- English
- Posted
Original job description
Position Summary
As a strategic leader within GFL’s Industrial Services division, you will direct end-to-end billing operations, drive financial governance, and elevate team performance across Western Canada. This high-visibility role demands an agile operational leader who blends rigorous analytical discipline with cross-functional influence. The ideal candidate champions process optimization, upholds billing integrity in complex industrial environments, and builds a culture of accountability, precision, and continuous improvement.
Specific Duties And Responsibilities
Specific Duties And Responsibilities
Job ID:
R40723
Job Profile:
Administrative Supervisor
Job Country:
Canada
As a strategic leader within GFL’s Industrial Services division, you will direct end-to-end billing operations, drive financial governance, and elevate team performance across Western Canada. This high-visibility role demands an agile operational leader who blends rigorous analytical discipline with cross-functional influence. The ideal candidate champions process optimization, upholds billing integrity in complex industrial environments, and builds a culture of accountability, precision, and continuous improvement.
Specific Duties And Responsibilities
- Direct, mentor, and evaluate a distributed team of 6+ Billing Administrators; manage resource allocation, establish performance standards, and drive operational bandwidth during peak execution cycles.
- Own the billing integrity and revenue realization cycle for an industrial portfolio exceeding $50M annually across Western Canada, ensuring unbilled revenue (WIP) is minimized and billing cycles meet target turnaround times.
- Design, monitor, and deliver performance dashboards and ensure team completes accurate
- and timely billing.
- Participate in month-end completion, reporting, and review of billing entries.
- Review cash applications and provide direction to the corporate team regarding payment
- processing for Industrial Services invoices.
- Spearhead standardization initiatives, workflow automations, and operational best practices across industrial sector project lines.
- Perform other administrative duties as required to support business operations.
- Other duties as required.
- 3+ years of progressive supervisory experience managing distributed finance, billing, or operations teams in high-volume, enterprise settings.
- Comprehensive knowledge of industrial services and project-based field accounting (Oil & Gas, Pulp & Paper, Mining, or Infrastructure).
- Advanced operational proficiency in high-volume ERP environments and leading vendor management/portal platforms (Track, OpenInvoice, IBM Maximo, SAP Fieldglass, CDMS).
- Demonstrated capability managing high-volume transaction portfolios ($50M+) with a focus on variance reduction, working capital optimization, and financial compliance.
- Exceptional interpersonal, negotiation, and cross-functional collaboration skills, capable of
- bridging communications between field personnel, operations managers, and corporate
- executive teams.
- Willingness to travel periodically to operational branches and industrial field sites to conduct
- process reviews, align teams, and support high-priority deliverables.
- Work for one of the fastest-growing environmental firms in North America.
- Competitive compensation package with a company-matched RRSP program to support your financial future.
- Industry leading health, dental, vision and mental health benefits - with premiums fully covered by GFL.
- A positive, collaborative work culture that invests in your success.
Specific Duties And Responsibilities
- Direct, mentor, and evaluate a distributed team of 6+ Billing Administrators; manage resource allocation, establish performance standards, and drive operational bandwidth during peak execution cycles.
- Own the billing integrity and revenue realization cycle for an industrial portfolio exceeding $50M annually across Western Canada, ensuring unbilled revenue (WIP) is minimized and billing cycles meet target turnaround times.
- Design, monitor, and deliver performance dashboards and ensure team completes accurate
- and timely billing.
- Participate in month-end completion, reporting, and review of billing entries.
- Review cash applications and provide direction to the corporate team regarding payment
- processing for Industrial Services invoices.
- Spearhead standardization initiatives, workflow automations, and operational best practices across industrial sector project lines.
- Perform other administrative duties as required to support business operations.
- Other duties as required.
- 3+ years of progressive supervisory experience managing distributed finance, billing, or operations teams in high-volume, enterprise settings.
- Comprehensive knowledge of industrial services and project-based field accounting (Oil & Gas, Pulp & Paper, Mining, or Infrastructure).
- Advanced operational proficiency in high-volume ERP environments and leading vendor management/portal platforms (Track, OpenInvoice, IBM Maximo, SAP Fieldglass, CDMS).
- Demonstrated capability managing high-volume transaction portfolios ($50M+) with a focus on variance reduction, working capital optimization, and financial compliance.
- Exceptional interpersonal, negotiation, and cross-functional collaboration skills, capable of
- bridging communications between field personnel, operations managers, and corporate
- executive teams.
- Willingness to travel periodically to operational branches and industrial field sites to conduct
- process reviews, align teams, and support high-priority deliverables.
- Work for one of the fastest-growing environmental firms in North America.
- Competitive compensation package with a company-matched RRSP program to support your financial future.
- Industry leading health, dental, vision and mental health benefits - with premiums fully covered by GFL.
- A positive, collaborative work culture that invests in your success.
Job ID:
R40723
Job Profile:
Administrative Supervisor
Job Country:
Canada
More about this job
Responsibilities
Lead and develop a distributed team of Billing Administrators while overseeing billing integrity and revenue realization for an industrial portfolio exceeding $50 million annually. Improve billing performance through dashboards, month-end review, cash application oversight, process standardization, and workflow automation.
Requirements
Requires at least three years of progressive supervisory experience in finance, billing, or operations, along with knowledge of industrial services and project-based field accounting. Candidates should be proficient with high-volume ERP and vendor portal platforms, have experience managing portfolios of $50 million or more, demonstrate strong collaboration skills, and be willing to travel periodically to branches and field sites.
Skills
- Team Leadership
- Billing Operations
- Revenue Recognition
- Financial Governance
- Project-Based Field Accounting
- ERP Systems
- Performance Dashboards
- Month-End Reporting
- Cash Applications
- Process Optimization
- Workflow Automation
- Variance Reduction
- Working Capital Optimization
- Financial Compliance
- Vendor Management
- Cross-Functional Collaboration
Benefits
- Company-Matched RRSP
- Health Insurance
- Dental Insurance
- Vision Insurance
- Mental Health Benefits
Visa sponsorship
Not detected in the job text
Categories
- Finance & Accounting
- Management & Leadership
- Administrative
- Environmental & Sustainability
- Construction
Keywords
- Industrial Services
- Billing Administrators
- Billing Integrity
- Revenue Realization
- Unbilled Revenue
- Work In Progress
- ERP
- Track
- OpenInvoice
- IBM Maximo
- SAP Fieldglass
- CDMS
- Vendor Management Portals
- Project-Based Field Accounting
- Oil And Gas
- Pulp And Paper
- Mining
- Infrastructure
- Performance Dashboards
- Month-End Reporting
- Cash Applications
- Workflow Automation
- Process Standardization
- Variance Reduction
- Working Capital Optimization
- Financial Compliance
- Western Canada