Billing Administrator
- Surrey, BC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Position Summary
GFL is seeking a highly organized Billing Administrator to join our Surrey office and support the Industrial & Vacuum Services division. The successful candidate will possess exceptional communication skills, a high degree of accuracy, and the ability to multitask in a fast-paced environment. Because our operations are dynamic, this role requires an enthusiastic, adaptable individual who can meet occasional overtime demands and travel to various local sites as operational needs dictate.
Specific Duties And Responsibilities
Specific Duties And Responsibilities
Job ID:
R40924
Job Profile:
Billing Administrator - S
Job Country:
Canada
GFL is seeking a highly organized Billing Administrator to join our Surrey office and support the Industrial & Vacuum Services division. The successful candidate will possess exceptional communication skills, a high degree of accuracy, and the ability to multitask in a fast-paced environment. Because our operations are dynamic, this role requires an enthusiastic, adaptable individual who can meet occasional overtime demands and travel to various local sites as operational needs dictate.
Specific Duties And Responsibilities
- Review daily field tickets and work orders to ensure the correct equipment, labor hours, travel time, and materials are captured prior to client submission.
- Cross-reference field paperwork against complex client rate sheets, contracts, and system data to guarantee accurate invoicing.
- Investigate and resolve billing discrepancies, communicating directly with field operations and clients to provide timely follow-up.
- Upload invoices and supporting documentation into specific client payment portals.
- Prepare monthly invoices and detailed billing summaries as required by clients.
- Review purchase orders assigned to service orders to ensure billing limits and scopes are accurate. Follow up with customers if PO modifications are required.
- Assist operations with day-to-day administrative tasks, such as tracking disposal metrics or crew hours.
- Perform other administrative duties as assigned.
- 2+ years of billing experience; experience in Industrial & Vacuum Services, construction, or heavy equipment billing is strongly preferred.
- A degree, diploma, or certification in business administration, payroll, accounting, or equivalent is an asset.
- Strong computer literacy, including comfort working with Google applications and multiple billing systems.
- Experience working with client portals such as Track, Open Invoice, Fieldglass, and/or Maximo is a strong asset.
- A reliable means of transportation to commute to the office and occasionally visit local sites.
- Exceptional attention to detail for numerical data entry and contract accuracy.
- Comfortable working in a multifaceted, fast-paced, and dynamic environment.
- Strong ability to multitask and balance competing priorities, particularly during high-volume month-end closeouts.
- Proficient in managing a high daily volume of invoices and field tickets.
- Excellent communication skills with a proven ability to collaborate effectively with field crews, managers, and clients.
- Highly motivated self-starter with the ability to manage tasks independently and meet strict deadlines.
- Strong analytical, organizational, and problem-solving skills.
- Competitive compensation package with a company-matched RRSP program to support your financial future.
- Industry leading health, dental, vision and mental health benefits - with premiums fully covered by GFL.
- Access to Employee Assistance Programs (EAPs) for you and your family.
- Paid training, professional development, and advancement opportunities.
- A positive, collaborative work culture that invests in your success.
Specific Duties And Responsibilities
- Review daily field tickets and work orders to ensure the correct equipment, labor hours, travel time, and materials are captured prior to client submission.
- Cross-reference field paperwork against complex client rate sheets, contracts, and system data to guarantee accurate invoicing.
- Investigate and resolve billing discrepancies, communicating directly with field operations and clients to provide timely follow-up.
- Upload invoices and supporting documentation into specific client payment portals.
- Prepare monthly invoices and detailed billing summaries as required by clients.
- Review purchase orders assigned to service orders to ensure billing limits and scopes are accurate. Follow up with customers if PO modifications are required.
- Assist operations with day-to-day administrative tasks, such as tracking disposal metrics or crew hours.
- Perform other administrative duties as assigned.
- 2+ years of billing experience; experience in Industrial & Vacuum Services, construction, or heavy equipment billing is strongly preferred.
- A degree, diploma, or certification in business administration, payroll, accounting, or equivalent is an asset.
- Strong computer literacy, including comfort working with Google applications and multiple billing systems.
- Experience working with client portals such as Track, Open Invoice, Fieldglass, and/or Maximo is a strong asset.
- A reliable means of transportation to commute to the office and occasionally visit local sites.
- Exceptional attention to detail for numerical data entry and contract accuracy.
- Comfortable working in a multifaceted, fast-paced, and dynamic environment.
- Strong ability to multitask and balance competing priorities, particularly during high-volume month-end closeouts.
- Proficient in managing a high daily volume of invoices and field tickets.
- Excellent communication skills with a proven ability to collaborate effectively with field crews, managers, and clients.
- Highly motivated self-starter with the ability to manage tasks independently and meet strict deadlines.
- Strong analytical, organizational, and problem-solving skills.
- Competitive compensation package with a company-matched RRSP program to support your financial future.
- Industry leading health, dental, vision and mental health benefits - with premiums fully covered by GFL.
- Access to Employee Assistance Programs (EAPs) for you and your family.
- Paid training, professional development, and advancement opportunities.
- A positive, collaborative work culture that invests in your success.
Job ID:
R40924
Job Profile:
Billing Administrator - S
Job Country:
Canada
More about this job
Responsibilities
Review field tickets, work orders, contracts, rate sheets, and purchase orders to ensure accurate and timely client invoicing. Resolve billing discrepancies, submit invoices and supporting documents through client portals, prepare billing summaries, and assist operations with administrative tracking.
Requirements
Requires at least two years of billing experience; experience in industrial and vacuum services, construction, or heavy equipment billing is strongly preferred. A relevant business, payroll, or accounting credential is an asset, along with strong computer skills, attention to detail, communication, organization, and the ability to manage high invoice volumes and deadlines.
Skills
- Billing
- Invoice Processing
- Billing Reconciliation
- Contract and Rate Sheet Review
- Purchase Order Review
- Field Ticket Review
- Client Portal Management
- Data Entry Accuracy
- Attention to Detail
- Multitasking
- Communication
- Analytical Skills
- Organization
- Problem-Solving
- Time Management
- Google Applications
Benefits
- Company-Matched RRSP
- Health Insurance
- Dental Insurance
- Vision Insurance
- Mental Health Benefits
- Employee Assistance Program
- Paid Training
- Professional Development
- Advancement Opportunities
Visa sponsorship
Not detected in the job text
Categories
- Finance & Accounting
- Administrative
- Construction
Keywords
- Billing
- Industrial Services
- Vacuum Services
- Construction
- Heavy Equipment
- Invoicing
- Field Tickets
- Work Orders
- Client Rate Sheets
- Contracts
- Purchase Orders
- Billing Discrepancies
- Client Payment Portals
- Track
- Open Invoice
- Fieldglass
- Maximo
- Google Applications
- Billing Systems
- Disposal Metrics
- Crew Hours
- Month-End Closeout
- Numerical Data Entry
- Client Communication