GFL Environmental is seeking a detail-oriented
Fleet Administrator to support our shop operations and fleet maintenance management across British Columbia, Alberta, Saskatchewan, and Manitoba. Reporting directly to the Area Fleet Director, you will serve as a key administrative anchor for our regional fleet, managing inventory controls, driving warranty cost recovery, handling asset logistics, and maintaining system integrity across our fleet management software.
Why GFL:
- Competitive Pay: Individual pay is determined by responsibilities, experience, and location.
- Comprehensive Health Benefits: Full employer-paid medical, dental, and vision coverage for you and your family.
- Retirement Savings: Company-matching RRSP/DPSP program to secure your financial future.
- Modern Fleet & Gear: Work out of safe, modern facilities with well-maintained trucks, new equipment, and industry-leading tools.
- Nationwide Career Growth: Clear pathways for advancement across GFL’s growing national network.
- Employee Support: Full access to our confidential Employee Assistance Program (EAP).
- Green for Life Perks: Exclusive employee discount programs, perks, and team recognition initiatives.
Key Responsibilities
- Fleet Administration & Reporting:
- Support Area Fleet Director and M5 Manager with administrative tasks such as required (asset transfers, data entry, new unit asset surveys)
- Perform administrative functions such as asset transfers, cost recording and reporting functions as directed
- Process, track, and document cross-branch and cross-provincial equipment transfers to maintain accurate regional asset registers.
- Act as a central administrative resource for shop foremen, mechanics, and operational leaders across BC, AB, SK, and MB.
- Inventory & PO Management:
- Oversee parts inventory controls
- Provide weekly review of current valuation versus desired min/max
- Work with systems (M5 Manager) to review weekly reserve parts audits
- Assess and track open PO volume and audit shop purchasing against regional budgets.
- Provide support to (M5 Manager) as needed to ensure compliance with audit procedures for all inventory locations in Western Canada
- Warranty Cost Recovery:
- Support the Area Fleet Director and Warranty Manager to help identify, compile, and record warranty claims within the fleet system to maximize manufacturer cost recovery across all Western Canada assets.
- Process warranty claims with vendors for cash reimbursement
- Assist branch locations with warranty claims as required.
- Review weekly warranty progress and provide recommendations for continuous improvement
Qualifications
- 2–5 years of experience in fleet administration, warranty administration, heavy equipment shop operations, or industrial inventory control.
- Hands-on proficiency with heavy-duty fleet management software
- Strong working knowledge of purchase order processing, parts inventory management, and vendor warranty claim procedures.
- High attention to detail with strong data entry accuracy and analytical skills.
- Proven ability to collaborate remotely across multiple provinces and operational sites.
At GFL our goal is to invest in our people and provide opportunities to grow, for life!
- Our employees are affectionately known as team green, a name that unites us all under our shared purpose of providing sustainable solutions to enable our customers and communities to be GREEN FOR LIFE!
- We offer a competitive benefits plan, including RRSP match, orthodontics and vision coverage
- With 20,000+ employees across North America, we offer a dynamic set of career opportunities, locations and growth!
- We appreciate all of the local communities we live and work in, and actively contribute to them through our flagship Full Circle Project
- We believe investing in the future is the right investment, our first fully electric truck is now in operation!
- GFL is traded on the NYSE & the TSX – search “GFL” to see our stock performance.
#GFLTalent
GFL Environmental is seeking a detail-oriented
Fleet Administrator to support our shop operations and fleet maintenance management across British Columbia, Alberta, Saskatchewan, and Manitoba. Reporting directly to the Area Fleet Director, you will serve as a key administrative anchor for our regional fleet, managing inventory controls, driving warranty cost recovery, handling asset logistics, and maintaining system integrity across our fleet management software.
Why GFL:
- Competitive Pay: Individual pay is determined by responsibilities, experience, and location.
- Comprehensive Health Benefits: Full employer-paid medical, dental, and vision coverage for you and your family.
- Retirement Savings: Company-matching RRSP/DPSP program to secure your financial future.
- Modern Fleet & Gear: Work out of safe, modern facilities with well-maintained trucks, new equipment, and industry-leading tools.
- Nationwide Career Growth: Clear pathways for advancement across GFL’s growing national network.
- Employee Support: Full access to our confidential Employee Assistance Program (EAP).
- Green for Life Perks: Exclusive employee discount programs, perks, and team recognition initiatives.
Key Responsibilities
- Fleet Administration & Reporting:
- Support Area Fleet Director and M5 Manager with administrative tasks such as required (asset transfers, data entry, new unit asset surveys)
- Perform administrative functions such as asset transfers, cost recording and reporting functions as directed
- Process, track, and document cross-branch and cross-provincial equipment transfers to maintain accurate regional asset registers.
- Act as a central administrative resource for shop foremen, mechanics, and operational leaders across BC, AB, SK, and MB.
- Inventory & PO Management:
- Oversee parts inventory controls
- Provide weekly review of current valuation versus desired min/max
- Work with systems (M5 Manager) to review weekly reserve parts audits
- Assess and track open PO volume and audit shop purchasing against regional budgets.
- Provide support to (M5 Manager) as needed to ensure compliance with audit procedures for all inventory locations in Western Canada
- Warranty Cost Recovery:
- Support the Area Fleet Director and Warranty Manager to help identify, compile, and record warranty claims within the fleet system to maximize manufacturer cost recovery across all Western Canada assets.
- Process warranty claims with vendors for cash reimbursement
- Assist branch locations with warranty claims as required.
- Review weekly warranty progress and provide recommendations for continuous improvement
Qualifications
- 2–5 years of experience in fleet administration, warranty administration, heavy equipment shop operations, or industrial inventory control.
- Hands-on proficiency with heavy-duty fleet management software
- Strong working knowledge of purchase order processing, parts inventory management, and vendor warranty claim procedures.
- High attention to detail with strong data entry accuracy and analytical skills.
- Proven ability to collaborate remotely across multiple provinces and operational sites.
At GFL our goal is to invest in our people and provide opportunities to grow, for life!
- Our employees are affectionately known as team green, a name that unites us all under our shared purpose of providing sustainable solutions to enable our customers and communities to be GREEN FOR LIFE!
- We offer a competitive benefits plan, including RRSP match, orthodontics and vision coverage
- With 20,000+ employees across North America, we offer a dynamic set of career opportunities, locations and growth!
- We appreciate all of the local communities we live and work in, and actively contribute to them through our flagship Full Circle Project
- We believe investing in the future is the right investment, our first fully electric truck is now in operation!
- GFL is traded on the NYSE & the TSX – search “GFL” to see our stock performance.
#GFLTalent
Job ID:
R39603
Job Profile:
Warranty Administrator
Job Country:
