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Added 1 hour ago
S
Clinical Applications Specialist
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- Full-time
…and web based and act as a workflow consultant to prepare the customer for a transition on to the Sectra…
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- Full-time
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Added 10 hours ago
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- Full-time
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Added 12 hours ago
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GFL - Sewer Technologies Division

Office Administrator

Ottawa, ON, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 22, 2026
Posting language: English
Posted: Oct 23, 2026

Original job description

The Office Administrator is responsible for ensuring the smooth and efficient day to day operations of the office. In this role, you will ensure the seamless flow of inter-office documentation and serve as a primary point of contact for team members and customers. You will be responsible for managing sales inquiries, resolving service issues, organizing documentation for service orders, and routing complex requests to the appropriate departments, all while maintaining professional relationships with vendors and clients.

Key Responsibilities

Welcoming and directing visitors.
Answer and direct incoming calls, emails, and customer inquiries to the appropriate department.
Based on incoming calls or at the direction of Operations Management, create service requests and work orders for operations teams to execute.
Collect field documentation, third-party invoices and other relevant information to organize and upload into the company’s operations management system.
Receive, sort, and distribute incoming mail, packages, and courier deliveries to appropriate departments and personnel.
Prepare and send outgoing mail and packages from various departments.
Collecting office checks, emailing copies to the collections department, and mailing original checks to cash applications.
Access to a shared mailbox to assist in distributing and retrieving invoices to the proper facilities and departments.
Process Purchase Order (PO) requisitions and invoices for the branch as needed
Maintaining office supplies inventory and place orders when necessary
Prepare reports, presentations, and documents as required.
Execute time-sensitive administrative tasks under pressure while maintaining high service standards.

Knowledge, Skills, Abilities And Competencies:

Bilingual preferred (French and English).
Excellent oral and written English / French skills, paired with strong interpersonal abilities to foster positive relationships with vendors and clients.
Exceptional computer competence with a working knowledge of Google Workspace (and a willingness to train on industry-specific systems).
A desire to learn the nuances of our business and the adaptability to handle evolving priorities with ease.

#GFLTalent

The Office Administrator is responsible for ensuring the smooth and efficient day to day operations of the office. In this role, you will ensure the seamless flow of inter-office documentation and serve as a primary point of contact for team members and customers. You will be responsible for managing sales inquiries, resolving service issues, organizing documentation for service orders, and routing complex requests to the appropriate departments, all while maintaining professional relationships with vendors and clients.

Key Responsibilities

Welcoming and directing visitors.
Answer and direct incoming calls, emails, and customer inquiries to the appropriate department.
Based on incoming calls or at the direction of Operations Management, create service requests and work orders for operations teams to execute.
Collect field documentation, third-party invoices and other relevant information to organize and upload into the company’s operations management system.
Receive, sort, and distribute incoming mail, packages, and courier deliveries to appropriate departments and personnel.
Prepare and send outgoing mail and packages from various departments.
Collecting office checks, emailing copies to the collections department, and mailing original checks to cash applications.
Access to a shared mailbox to assist in distributing and retrieving invoices to the proper facilities and departments.
Process Purchase Order (PO) requisitions and invoices for the branch as needed
Maintaining office supplies inventory and place orders when necessary
Prepare reports, presentations, and documents as required.
Execute time-sensitive administrative tasks under pressure while maintaining high service standards.

Knowledge, Skills, Abilities And Competencies:

Bilingual preferred (French and English).
Excellent oral and written English / French skills, paired with strong interpersonal abilities to foster positive relationships with vendors and clients.
Exceptional computer competence with a working knowledge of Google Workspace (and a willingness to train on industry-specific systems).
A desire to learn the nuances of our business and the adaptability to handle evolving priorities with ease.

#GFLTalent

Job ID:

R40510

Job Profile:

Office Administrator

Job Country:

Canada

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More about this job

Responsibilities

Manage daily office operations, including greeting visitors, directing inquiries, handling mail, and maintaining office supplies. Create service requests and work orders, organize and upload operational documentation, process checks, invoices, and purchase order requisitions, and prepare reports and other documents.

Requirements

The posting prefers bilingual French and English candidates with strong written and oral communication and interpersonal skills. Candidates should be proficient with computers and Google Workspace, willing to learn industry-specific systems, and adaptable to changing priorities.

Skills

Customer Service
Written Communication
Verbal Communication
Interpersonal Skills
Google Workspace
Document Management
Invoice Processing
Purchase Order Processing
Work Order Creation
Mail Distribution
Inventory Management
Report Preparation
Time Management
Adaptability
Bilingual Communication

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Customer Inquiries
Service Requests
Work Orders
Operations Management
Field Documentation
Third-Party Invoices
Document Management
Operations Management System
Mail and Package Distribution
Check Processing
Collections
Cash Applications
Shared Mailbox
Invoice Processing
Purchase Order Requisitions
Office Supplies
Google Workspace
Reports
Presentations
Vendor Relations
Client Relations
French
English

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