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Added 12 mins ago
MS
AI Platform & Engineering Lead (Hybrid) / Chef(fe), Plateforme et ingénierie de l’IA (hybride)
Morgan Stanley
Montreal, QC
- Full-time
We’re seeking someone to join our team as an AI Platform & Engineering Lead in IST Operational Management to handle divisional GenAI use cases, including business use case enablement,…
Added 12 mins ago
K
Senior Piping Designer
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Calgary, AB
- Full-time
Kent is looking for a Senior Piping Designer to join our Engineering team in Calgary. The successful candidate will provide senior-level piping design expertise and produce safe, accurate,…
Added 12 mins ago
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Community General Manager II, Imperial Service
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Burlington, ON
- Full-time
As a member of the Imperial Service Team, you’ll lead a team of client facing employees within the banking centre, as well as other banking centres within your community to deliver on…
Added 12 mins ago
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Payroll Analyst
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Toronto, ON · Waterloo, ON
- Full-time
…deliver accurate and compliant payroll while strengthening controls, reducing risk, improving processes, and enhancing the employee…
Added 12 mins ago
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Assistant Maintenance Manager
JLL
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- Full-time
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Added 27 mins ago
HG
Manager Guest Services
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ON · ON, Canada
- Full-time
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Added 27 mins ago
Programming Manager
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Lead, coach, and develop programming team members through regular feedback, performance evaluations, and individual development planning.
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Senior Manager, Derivatives & FX Transformation
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Toronto, ON
- Contract
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Added 27 mins ago
RH
Plant Controller
Robert Half
St. Thomas, ON
- $125,000 to $155,000 CAD / year
- Full-time
…to support business performance, maintain strong financial controls, and lead a high-performing finance team. The successful candidate will thrive in a fast-paced environment, balancing…
Added 27 mins ago
CR
Senior Financial Analyst
Clarity Recruitment
Toronto, ON · North York, ON
- $100,000 to $110,000 CAD / year
- Full-time
Finance is busy integrating new operating companies, standardizing how each one reports, and tightening controls across a growing group of Canadian and U.S. entities. The Senior Financial…
Added 27 mins ago
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Senior Accountant
Robert Half
Grand Bend, ON
- $75,000 to $100,000 CAD / year
- Full-time
Our client is seeking a detail-oriented Senior Accountant to join their team in a fully on-site role. Reporting directly to the Controller, this position is responsible for supporting the…
Added 27 mins ago
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Sr Project Manager
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Surrey, BC
- Full-time
We’re looking for an experienced Sr Project Manager to lead complex, community-focused projects across our construction and development portfolio. This is a hands-on role for someone who…
Added 42 mins ago
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Ingénieur(e) en calibration moteur et contrôle du groupe motopropulseur/Engine Calibration & Powertrain Controls Engineer
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- Contract
EXPLEO GROUP CANADA is looking for a Engine Calibration & Powertrain Controls Engineer to join our team in Estrie, QC.
Added 42 mins ago
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Director, Financial Crimes Risk Assessment
Royal Bank of Canada
Toronto, ON
- Full-time
Leading the enterprise-wide assessment of financial crimes risks and controls globally and across RBC Platforms, businesses units, and jurisdictions.
Added 42 mins ago
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Lead Information Security Analyst, Vulnerability and External Attack Surface Management (T & I) (Telework/Hybrid)
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Added 42 mins ago
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- $80,000 to $90,000 CAD / year
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Added 42 mins ago
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Director, Financial Crimes Risk Assessment
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Toronto, ON
- Full-time
Leading the enterprise-wide assessment of financial crimes risks and controls globally and across RBC Platforms, businesses units, and jurisdictions.
Added 42 mins ago
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Divisional Controller
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Added 42 mins ago
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Senior Piping Designer
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- Full-time
If you have world-class ambitions to reach the stars while keeping your feet on the ground, we’re the team for you. We've created a new breed of company – future-focused with reimagined…
Added 42 mins ago
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- Full-time
With our global team spanning North America, Europe, and Asia, IMAX brings together proprietary software, world-class architecture, and cutting-edge technology with deep industry expertise.…
Added 42 mins ago
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- $80,000 to $120,000 CAD / year
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Added 42 mins ago
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Analyst, Business
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- Full-time
With our global team spanning North America, Europe, and Asia, IMAX brings together proprietary software, world-class architecture, and cutting-edge technology with deep industry expertise.…
Added 42 mins ago
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- $65,000 to $110,000 CAD / year
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Added 42 mins ago
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Data and AI Lead, Development and Governance
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Mississauga, ON
- $120,000 to $130,000 CAD / year
- Full-time
Lead process discovery and document current- and future-state workflows, roles, controls, hand-offs and exceptions.
Added 57 mins ago
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Cage Cashier - 4 PT 6-Month Term
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…slot machines and table games. Strictly following internal controls, policies and procedures to protect casino assets. Providing friendly and helpful customer service to guests and fellow…

Giesecke+Devrient

USA Payroll Specialist

Markham, ON, Canada

$$ $$ $$ $$ $$ https://career5.successfactors.eu/career?company=gieseckede&career_job_req_id=27919&career_ns=job_application

Apply About employer

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Job details

Pay: $$ $$ $$ $$ $$ https://career5.successfactors.eu/career?company=gieseckede&career_job_req_id=27919&career_ns=job_application
Experience: 2-5 years of U.S. payroll processing experience.
Posting language: English
Posted: Oct 26, 2026

Original job description

$66,000-82,000 plus up to 5% bonus, capped at 150%. This posting is for an existing vacancy.

Job Summary

The USA Payroll Specialist is responsible for the accurate and timely processing of multi-state U.S. payroll using ADP Workforce Now (WFN). This role ensures compliance with federal, state, and local payroll regulations while maintaining employee payroll records, processing payroll transactions, and providing exceptional customer service to employees and managers. The Payroll Processor partners closely with People+, Benefits, Finance, and third-party vendors to ensure payroll accuracy and compliance. This position plays a critical role in ensuring employees are paid accurately and on time while maintaining compliance with all applicable U.S. payroll regulations and company policies.

Primary Responsibilities

Payroll Processing

Process bi-weekly payrolls through ADP Workforce Now.
Review and audit payroll data, including new hires, terminations, pay rate changes, promotions, bonuses, commissions, and deductions.
Validate time and attendance data, ensuring accuracy and completeness before payroll processing.
Analyze payroll registers and exception reports to identify and correct discrepancies.
Process off-cycle payrolls, manual checks, and payroll adjustments as required.
Balance payroll prior to final management review

Compliance & Tax Administration

Ensure compliance with federal, state, and local payroll laws and regulations.
Support payroll tax inquiries escalating to Team Lead where required and work with ADP regarding tax filings and notices.
Process wage garnishments, child support orders, tax levies, and other court-ordered deductions.
Maintain compliance with FLSA, state wage and hour requirements, and company policies.
Assist with year-end activities, including W-2 preparation, reconciliation, and distribution.
Participate in company audits (401K NDT, organizational, workers comp, etc) as required.

Employee Support & Manager Support

Respond to employee and management inquiries regarding pay, taxes, deductions, time reporting, and payroll policies.
Research and resolve payroll discrepancies in a timely and professional manner.
Educate employees on self-service payroll functionality within ADP Workforce Now.
Perform onboarding orientation and ongoing training to employees and managers.

Payroll Administration

Maintain employee payroll records and ensure data integrity within ADP Workforce Now.
Review and process benefit deductions, retirement plan contributions, and other voluntary deductions as per direction of the Benefits department.
Support payroll audits, internal controls, and compliance requirements.
Document payroll procedures and participate in process improvement initiatives.
Collaborate with People+ to provide payroll communications to the organization as needed.
Perform other duties as required.

Reporting & Reconciliation

Generate and analyze payroll reports and audit reports from ADP Workforce Now.
Provide supporting documentation and reporting to Finance with bi-weekly payrolls.
Assist with monthly, quarterly, and annual payroll reporting requirements.
Support external and internal audits by gathering payroll documentation and evidence.

Qualifications, Experience and Educational Requirements

Work Experience:

2-5 years of U.S. payroll processing experience.
Experience processing multi-state payrolls.
Hands-on experience with ADP Workforce Now or other multi-module HRIS payroll system required.
Experience with time and attendance systems preferred.
Experience with payroll reconciliations and audits.
Experience supporting payrolls in multiple states and jurisdictions.
Experience with payroll audits, and compliance testing.
Experience working in a shared services or high-volume payroll environment.

Skills and Competencies:

Understanding of U.S. payroll regulations, taxation, and wage and hour laws.
Knowledge of garnishments, benefit deductions, and time & attendance.
Proficiency in ADP Workforce Now or similar HRIS.
Intermediate to advanced Microsoft Excel skills, including VLOOKUPs, PivotTables, and data analysis.
Strong analytical and problem-solving skills.
Excellent attention to detail and accuracy.
Strong organizational and time-management skills.
Ability to handle confidential information with discretion.
Ability to manage high volumes of requests from various sources.
Excellent verbal and written communication skills.
Self-motivated professional with the ability to effectively collaborate and communicate with employees, managers, and stakeholders at all levels of the organization.
Key Performance Indicators (KPIs)
- Payroll accuracy rate.
- On-time payroll processing.
- Number of payroll corrections required post-payroll.
- Timely resolution of employee inquiries.
- Compliance with payroll deadlines and regulatory requirements.

Education:

Diploma or Bachelor's degree in Payroll, Accounting, Finance, Human Resources, Business Administration, or a related field preferred.
PCP (Payroll Compliance Practitioner) designation or working toward certification preferred.

Working Conditions

Hybrid work arrangement of WFH & In Office requirements.
Regular collaboration with with team members, regionally (Canada and U.S.).
High degree of data confidentiality and compliance responsibility.

Physical Requirements

Ability to work primarily in an office environment.
Ability to sit and work at a computer for extended periods.
Ability to manage competing deadlines in a fast-paced environment.

Additional Information

*This job description is not intended to be all inclusive. The candidate hired will also perform other reasonable related business duties as assigned by the supervisor. The company reserves the right to revise or change job duties as needed. This job description does not constitute a written or implied contract of employment.

Giesecke+Devrient ePayments Canada Inc. is an equal opportunity employer and values diversity in its workforce, encouraging applications from all qualified individuals. Upon request by the applicant, accommodation will be provided in all parts of the hiring process.

By applying to this position you are confirming you possess either a Canadian citizenship, permanent resident status or valid work permit.

Please note: Reference Checks and Credit, Criminal Background Checks will be administered on suitably qualified candidates. Your application will be kept on file for up to two years.

We appreciate your interest in joining our team and thank all applicants for taking the time to apply.

$$ Giesecke+Devrient ePayments Canada, Inc. is an equal opportunity employer and values diversity in its workforce, encouraging applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you would like to contact us, please contact Human Resources at careers.gdsci@gi-de.com

$$ $$ $$ $$ $$ https://career5.successfactors.eu/career?company=gieseckede&career_job_req_id=27919&career_ns=job_application

Apply About employer

More about this job

Responsibilities

The USA Payroll Specialist is responsible for the accurate and timely processing of multi-state U.S. payroll using ADP Workforce Now. This role ensures compliance with federal, state, and local regulations while providing support to employees and managers regarding payroll inquiries.

Requirements

Candidates must have 2-5 years of U.S. payroll processing experience, including hands-on experience with ADP Workforce Now. A diploma or bachelor's degree in a related field is preferred, along with strong analytical and Microsoft Excel skills.

Skills

Payroll processing
ADP Workforce Now
Multi-state payroll
Payroll compliance
Tax administration
Wage garnishments
Time and attendance
Payroll reconciliation
Microsoft Excel
Data analysis
Problem-solving
Attention to detail
Communication skills
Organizational skills
Confidentiality

Benefits

Bonus

Visa sponsorship

Not detected in the job text

Keywords

Payroll
ADP Workforce Now
Multi-state payroll
Compliance
Taxation
Wage and hour laws
Garnishments
Time and attendance
Payroll reconciliation
Audits
Microsoft Excel
VLOOKUP
PivotTables
Data integrity
W-2 preparation
FLSA
HRIS
Shared services
Payroll Compliance Practitioner
PCP

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