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Added 6 mins ago
EW
Project Manager
ERCO Worldwide
Saskatoon, SK
- Full-time
We deliver sustainable, innovative chemical solutions driven by a steadfast commitment to safety, exceptional service, and continuous improvement, rooted in a culture of care that fosters…
Added 6 mins ago
A
Project Manager
Article
Vancouver, BC
- $92,000 to $107,000 CAD / year
- Full-time
You’ll be joining our dynamic PMO team, reporting directly to the Manager. We operate as consultative internal delivery partners across Article, embedding directly with project owners in…
Added 6 mins ago
CO
Team Lead, Fleet Services
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Beaumont, AB
- $90,750.4 to $118,393.6 CAD / year
- Full-time
…Fleet Services team and maintenance shop. Reporting to the Manager, Utility and Facility Operations, you will oversee fleet maintenance and repairs, coordinate staff and shop operations,…
Added 35 mins ago
SS
Growth Product Manager
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Vancouver, BC
- Contract
Smart, Savvy + Associates is pleased to partner with Technical Safety BC in their search for a Growth Product Manager in a 18-20 month maternity leave contract.
Added 35 mins ago
PW
Assistant Manager: Ski & Ride School – Salary
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- Full-time
…lessons, 40% retail discounts, the chance to grow through Epic Service – our leading training and development experience, and wellness benefits to fuel your…
Added 35 mins ago
UO
Manager, Community and Partnerships - Hunter Hub
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Calgary, AB
- Full-time
The Hunter Hub for Entrepreneurial Thinking (Hunter Hub) under the Office of the President invites applications for a Manager, Community and Partnerships. This Full-time Fixed Term position…
Added 35 mins ago
C
Project Manager-EN
CAE
Ottawa, ON
- Full-time
Manage the execution of In-Service Support (ISS) projects for Training Center Operations (TCO) Canada in collaboration with Training Center Site Managers and internal support functions, in…
Added 35 mins ago
C
Project Manager (D&S Canada) - Acquisition and Updates-EN
CAE
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- Full-time
Projects may span concept development, capture and proposal activities, acquisition, integration, implementation, transition to service, and long-term sustainment phases.
Added 35 mins ago
A
Project Manager
Article
Vancouver, BC
- $92,000 to $107,000 CAD / year
- Full-time
You’ll be joining our dynamic PMO team, reporting directly to the Manager. We operate as consultative internal delivery partners across Article, embedding directly with project owners in…
Added 35 mins ago
AC
IT Infrastructure Project Manager
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- Full-time
As an IT Project Manager, you will be responsible for planning, executing, and delivering projects focused on aligning global and local technology strategies for IT Infrastructure (Servers…
Added 35 mins ago
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Senior Technical Sourcing Specialist (Engineering Background)
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- Full-time
…and plastic prototyping methods, quick turnaround tooling, service agreements, vendor selection, and negotiations is critical to success in this…
Added 35 mins ago
C
Project Manager (D&S Canada) - Acquisition and Updates-EN
CAE
Montreal, QC
- Full-time
Projects may span concept development, capture and proposal activities, acquisition, integration, implementation, transition to service, and long-term sustainment phases.
Added 35 mins ago
C
Project Manager-EN
CAE
Montreal, QC
- Full-time
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Added 35 mins ago
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Added 35 mins ago
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Added 35 mins ago
Manager, Business Risk Management Data Visualization, International Banking - Toronto
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Added 35 mins ago
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Chef de projet services/Service Project Manager
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- Full-time
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Added 35 mins ago
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The Rental Account Manager will have responsibility for both inside and outside sales. This role will grow with a career path toward Customer Development Manager and/or Business Development…
Added 35 mins ago
BP
Seasonal Event Outfitter - PT
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Reporting to the Group Sales Manager, the Seasonal Events Associate performs duties associated with store events, participates in “short term” assignments and seasonal events to support the…
Added 35 mins ago
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COOP Student - General Accounting
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Added 51 mins ago
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Senior Customer Marketing Manager
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Added 1 hour ago
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Senior Manager Global Internal Audit and Internal Controls
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Added 1 hour ago
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Customer Success Manager
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Added 1 hour ago
A
Business Analytics Specialist, Temporary
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Added 1 hour ago
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Tangerine Growth Advisor - Tangerine
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Our client-obsessed teams deliver flexible, accessible banking solutions, breakthrough products, and award-winning service. Beyond banking, we’re committed to making an impact in the…

Giesecke+Devrient

USA Payroll Specialist

Markham, ON, Canada

$$ $$ $$ $$ $$ https://career5.successfactors.eu/career?company=gieseckede&career_job_req_id=27919&career_ns=job_application

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Job details

Pay: $$ $$ $$ $$ $$ https://career5.successfactors.eu/career?company=gieseckede&career_job_req_id=27919&career_ns=job_application
Experience: 2-5 years of U.S. payroll processing experience.
Posting language: English
Posted: Oct 26, 2026

Original job description

$66,000-82,000 plus up to 5% bonus, capped at 150%. This posting is for an existing vacancy.

Job Summary

The USA Payroll Specialist is responsible for the accurate and timely processing of multi-state U.S. payroll using ADP Workforce Now (WFN). This role ensures compliance with federal, state, and local payroll regulations while maintaining employee payroll records, processing payroll transactions, and providing exceptional customer service to employees and managers. The Payroll Processor partners closely with People+, Benefits, Finance, and third-party vendors to ensure payroll accuracy and compliance. This position plays a critical role in ensuring employees are paid accurately and on time while maintaining compliance with all applicable U.S. payroll regulations and company policies.

Primary Responsibilities

Payroll Processing

Process bi-weekly payrolls through ADP Workforce Now.
Review and audit payroll data, including new hires, terminations, pay rate changes, promotions, bonuses, commissions, and deductions.
Validate time and attendance data, ensuring accuracy and completeness before payroll processing.
Analyze payroll registers and exception reports to identify and correct discrepancies.
Process off-cycle payrolls, manual checks, and payroll adjustments as required.
Balance payroll prior to final management review

Compliance & Tax Administration

Ensure compliance with federal, state, and local payroll laws and regulations.
Support payroll tax inquiries escalating to Team Lead where required and work with ADP regarding tax filings and notices.
Process wage garnishments, child support orders, tax levies, and other court-ordered deductions.
Maintain compliance with FLSA, state wage and hour requirements, and company policies.
Assist with year-end activities, including W-2 preparation, reconciliation, and distribution.
Participate in company audits (401K NDT, organizational, workers comp, etc) as required.

Employee Support & Manager Support

Respond to employee and management inquiries regarding pay, taxes, deductions, time reporting, and payroll policies.
Research and resolve payroll discrepancies in a timely and professional manner.
Educate employees on self-service payroll functionality within ADP Workforce Now.
Perform onboarding orientation and ongoing training to employees and managers.

Payroll Administration

Maintain employee payroll records and ensure data integrity within ADP Workforce Now.
Review and process benefit deductions, retirement plan contributions, and other voluntary deductions as per direction of the Benefits department.
Support payroll audits, internal controls, and compliance requirements.
Document payroll procedures and participate in process improvement initiatives.
Collaborate with People+ to provide payroll communications to the organization as needed.
Perform other duties as required.

Reporting & Reconciliation

Generate and analyze payroll reports and audit reports from ADP Workforce Now.
Provide supporting documentation and reporting to Finance with bi-weekly payrolls.
Assist with monthly, quarterly, and annual payroll reporting requirements.
Support external and internal audits by gathering payroll documentation and evidence.

Qualifications, Experience and Educational Requirements

Work Experience:

2-5 years of U.S. payroll processing experience.
Experience processing multi-state payrolls.
Hands-on experience with ADP Workforce Now or other multi-module HRIS payroll system required.
Experience with time and attendance systems preferred.
Experience with payroll reconciliations and audits.
Experience supporting payrolls in multiple states and jurisdictions.
Experience with payroll audits, and compliance testing.
Experience working in a shared services or high-volume payroll environment.

Skills and Competencies:

Understanding of U.S. payroll regulations, taxation, and wage and hour laws.
Knowledge of garnishments, benefit deductions, and time & attendance.
Proficiency in ADP Workforce Now or similar HRIS.
Intermediate to advanced Microsoft Excel skills, including VLOOKUPs, PivotTables, and data analysis.
Strong analytical and problem-solving skills.
Excellent attention to detail and accuracy.
Strong organizational and time-management skills.
Ability to handle confidential information with discretion.
Ability to manage high volumes of requests from various sources.
Excellent verbal and written communication skills.
Self-motivated professional with the ability to effectively collaborate and communicate with employees, managers, and stakeholders at all levels of the organization.
Key Performance Indicators (KPIs)
- Payroll accuracy rate.
- On-time payroll processing.
- Number of payroll corrections required post-payroll.
- Timely resolution of employee inquiries.
- Compliance with payroll deadlines and regulatory requirements.

Education:

Diploma or Bachelor's degree in Payroll, Accounting, Finance, Human Resources, Business Administration, or a related field preferred.
PCP (Payroll Compliance Practitioner) designation or working toward certification preferred.

Working Conditions

Hybrid work arrangement of WFH & In Office requirements.
Regular collaboration with with team members, regionally (Canada and U.S.).
High degree of data confidentiality and compliance responsibility.

Physical Requirements

Ability to work primarily in an office environment.
Ability to sit and work at a computer for extended periods.
Ability to manage competing deadlines in a fast-paced environment.

Additional Information

*This job description is not intended to be all inclusive. The candidate hired will also perform other reasonable related business duties as assigned by the supervisor. The company reserves the right to revise or change job duties as needed. This job description does not constitute a written or implied contract of employment.

Giesecke+Devrient ePayments Canada Inc. is an equal opportunity employer and values diversity in its workforce, encouraging applications from all qualified individuals. Upon request by the applicant, accommodation will be provided in all parts of the hiring process.

By applying to this position you are confirming you possess either a Canadian citizenship, permanent resident status or valid work permit.

Please note: Reference Checks and Credit, Criminal Background Checks will be administered on suitably qualified candidates. Your application will be kept on file for up to two years.

We appreciate your interest in joining our team and thank all applicants for taking the time to apply.

$$ Giesecke+Devrient ePayments Canada, Inc. is an equal opportunity employer and values diversity in its workforce, encouraging applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you would like to contact us, please contact Human Resources at careers.gdsci@gi-de.com

$$ $$ $$ $$ $$ https://career5.successfactors.eu/career?company=gieseckede&career_job_req_id=27919&career_ns=job_application

Apply About employer

More about this job

Responsibilities

The USA Payroll Specialist is responsible for the accurate and timely processing of multi-state U.S. payroll using ADP Workforce Now. This role ensures compliance with federal, state, and local regulations while providing support to employees and managers regarding payroll inquiries.

Requirements

Candidates must have 2-5 years of U.S. payroll processing experience, including hands-on experience with ADP Workforce Now. A diploma or bachelor's degree in a related field is preferred, along with strong analytical and Microsoft Excel skills.

Skills

Payroll processing
ADP Workforce Now
Multi-state payroll
Payroll compliance
Tax administration
Wage garnishments
Time and attendance
Payroll reconciliation
Microsoft Excel
Data analysis
Problem-solving
Attention to detail
Communication skills
Organizational skills
Confidentiality

Benefits

Bonus

Visa sponsorship

Not detected in the job text

Keywords

Payroll
ADP Workforce Now
Multi-state payroll
Compliance
Taxation
Wage and hour laws
Garnishments
Time and attendance
Payroll reconciliation
Audits
Microsoft Excel
VLOOKUP
PivotTables
Data integrity
W-2 preparation
FLSA
HRIS
Shared services
Payroll Compliance Practitioner
PCP

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