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Added 17 mins ago
B
Mortgage Specialist
BMO
Timmins, ON
- Full-time
…with great earning possibilities? Becoming a BMO® Mortgage Specialist can offer you all that and much more. Expect to fill an important and rewarding role – helping customers make their…
Added 17 mins ago
RP
Spécialiste en acquisition de de talents – bilingue/Talent Acquisition Specialist -Bilingual
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Canada
- Full-time
Added 32 mins ago
MD
HR Business Partner and Background Coordinator - Human Resources Specialist 1
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…Bachelor's degree in human resources or other closely related field as determined by the agency may substitute for one (1) year of…
Added 32 mins ago
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Spécialiste en acquisition de de talents – bilingue/Talent Acquisition Specialist -Bilingual
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Added 32 mins ago
GG
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- $170,000 to $200,000 CAD / year
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Added 32 mins ago
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Continuous Improvement Maintenance Specialist
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Added 48 mins ago
AD
Buyer
Avery Dennison
Toronto, ON
- $54,075 to $70,000 CAD / year
- Full-time
…and athletics industry. Working under moderate guidance, the Specialist identifies and vets suppliers, assists in contract negotiations, and solves operational challenges through standard…
Added 1 hour ago
NG
Learning and Development Specialist
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- Full-time
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Added 1 hour ago
AU
Systems and Process Specialist
Ambrose University
Calgary, AB
- Full-time
The Systems & Process Specialist provides optimization and continuous improvement of student systems, business processes, and data practices that support enrolment management and student…
Added 1 hour ago
IR
Specialist – Technical project integration
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- Full-time
Coordinate the review of TSA, BOPA, EPC, major equipment, and long-term service agreements by SMEs within the Field Construction teams.
Added 1 hour ago
AN
Youth Development & Program Coordinator
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- Full-time
Identify gaps in service and develop new or expanded programs that respond to the needs and interests of youth, especially Black youth.
Added 1 hour ago
SS
Total Rewards Specialist
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ON · York, ON
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Our client, a large Canadian organization with national operations, is seeking a Compensation & Benefits Specialist to join their Total Rewards team. This full-time role is ideal for…
Added 1 hour ago
SV
IT Specialist
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Toronto, ON
- Full-time
Starshot is hiring a full-time IT Specialist to join our Toronto-based team. Reporting to the IT Manager, you'll be the first-line IT support for our internal team and a key partner in…
Added 2 hours ago
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Senior Advisor, Business development and sales support
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Levis, QC
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Added 2 hours ago
TC
Senior Specialist, Tax Information Reporting (FATCA/CRS & Chapter 3)
The Citco Group Limited
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- Full-time
business. At Citco, we’ve been the front-runner in our field since our
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NF
Employee Engagement & Relations Specialist
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Leamington, ON
- $65,000 to $80,000 CAD / year
- Full-time
We are currently looking to fill a full-time, permanent position for an Employee Engagement & Relations Specialist in our People & Culture Department at our Leamington office.
Added 2 hours ago
TG
Social Media & Content Specialist
The Green Beaver Company
Hawkesbury, ON
- Full-time
We have an exciting career opportunity for a full-time, bilingual (English/French) Social Media & Content Specialist for our growing company in Hawkesbury Ontario. If you are a creative and…
Added 2 hours ago
QM
Spécialiste des comptes recevables / Accounts Receivable Specialist
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- Full-time
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Added 3 hours ago
OR
Senior Quality Control Specialist
OSL Retail Services
Mississauga, ON
- $65,000 to $75,000 CAD / year
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We are currently seeking a Senior Quality Control Specialist. This is a full-time, in-office role 5 days per week. This position requires strong technical product knowledge and business…
Added 3 hours ago
B
Business Development Specialist, BMO Insurance
BMO
Toronto, ON · YNG
- Full-time
Typically between 3 - 5 years of relevant experience and post-secondary degree in related field of study or an equivalent combination of education and experience.
Added 3 hours ago
IF
Finance Application Specialist - Oracle Fusion
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- Full-time
Our growing team is looking for a Finance Application Specialist - Oracle Fusion GL, HCM, FA!
Added 3 hours ago
Program Consultant, Learning & Development-Second Language Training
CityofOttawa
Ottawa, ON
…language proficiency testing programs in support of bilingual service delivery and organizational language requirements. Working collaboratively with senior management, French Language…
Added 3 hours ago
F
Client Service Specialist
Fiserv
Mississauga, ON
- Full-time
…that support everyday commerce and money movement. The Client Service Specialist role supports client service operations by resolving customer and account inquiries across service channels…

Giesecke+Devrient

USA Payroll Specialist

Markham, ON, Canada

$$ $$ $$ $$ $$ https://career5.successfactors.eu/career?company=gieseckede&career_job_req_id=27919&career_ns=job_application

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Job details

Pay: $$ $$ $$ $$ $$ https://career5.successfactors.eu/career?company=gieseckede&career_job_req_id=27919&career_ns=job_application
Experience: 2-5 years of U.S. payroll processing experience.
Posting language: English
Posted: Oct 26, 2026

Original job description

$66,000-82,000 plus up to 5% bonus, capped at 150%. This posting is for an existing vacancy.

Job Summary

The USA Payroll Specialist is responsible for the accurate and timely processing of multi-state U.S. payroll using ADP Workforce Now (WFN). This role ensures compliance with federal, state, and local payroll regulations while maintaining employee payroll records, processing payroll transactions, and providing exceptional customer service to employees and managers. The Payroll Processor partners closely with People+, Benefits, Finance, and third-party vendors to ensure payroll accuracy and compliance. This position plays a critical role in ensuring employees are paid accurately and on time while maintaining compliance with all applicable U.S. payroll regulations and company policies.

Primary Responsibilities

Payroll Processing

Process bi-weekly payrolls through ADP Workforce Now.
Review and audit payroll data, including new hires, terminations, pay rate changes, promotions, bonuses, commissions, and deductions.
Validate time and attendance data, ensuring accuracy and completeness before payroll processing.
Analyze payroll registers and exception reports to identify and correct discrepancies.
Process off-cycle payrolls, manual checks, and payroll adjustments as required.
Balance payroll prior to final management review

Compliance & Tax Administration

Ensure compliance with federal, state, and local payroll laws and regulations.
Support payroll tax inquiries escalating to Team Lead where required and work with ADP regarding tax filings and notices.
Process wage garnishments, child support orders, tax levies, and other court-ordered deductions.
Maintain compliance with FLSA, state wage and hour requirements, and company policies.
Assist with year-end activities, including W-2 preparation, reconciliation, and distribution.
Participate in company audits (401K NDT, organizational, workers comp, etc) as required.

Employee Support & Manager Support

Respond to employee and management inquiries regarding pay, taxes, deductions, time reporting, and payroll policies.
Research and resolve payroll discrepancies in a timely and professional manner.
Educate employees on self-service payroll functionality within ADP Workforce Now.
Perform onboarding orientation and ongoing training to employees and managers.

Payroll Administration

Maintain employee payroll records and ensure data integrity within ADP Workforce Now.
Review and process benefit deductions, retirement plan contributions, and other voluntary deductions as per direction of the Benefits department.
Support payroll audits, internal controls, and compliance requirements.
Document payroll procedures and participate in process improvement initiatives.
Collaborate with People+ to provide payroll communications to the organization as needed.
Perform other duties as required.

Reporting & Reconciliation

Generate and analyze payroll reports and audit reports from ADP Workforce Now.
Provide supporting documentation and reporting to Finance with bi-weekly payrolls.
Assist with monthly, quarterly, and annual payroll reporting requirements.
Support external and internal audits by gathering payroll documentation and evidence.

Qualifications, Experience and Educational Requirements

Work Experience:

2-5 years of U.S. payroll processing experience.
Experience processing multi-state payrolls.
Hands-on experience with ADP Workforce Now or other multi-module HRIS payroll system required.
Experience with time and attendance systems preferred.
Experience with payroll reconciliations and audits.
Experience supporting payrolls in multiple states and jurisdictions.
Experience with payroll audits, and compliance testing.
Experience working in a shared services or high-volume payroll environment.

Skills and Competencies:

Understanding of U.S. payroll regulations, taxation, and wage and hour laws.
Knowledge of garnishments, benefit deductions, and time & attendance.
Proficiency in ADP Workforce Now or similar HRIS.
Intermediate to advanced Microsoft Excel skills, including VLOOKUPs, PivotTables, and data analysis.
Strong analytical and problem-solving skills.
Excellent attention to detail and accuracy.
Strong organizational and time-management skills.
Ability to handle confidential information with discretion.
Ability to manage high volumes of requests from various sources.
Excellent verbal and written communication skills.
Self-motivated professional with the ability to effectively collaborate and communicate with employees, managers, and stakeholders at all levels of the organization.
Key Performance Indicators (KPIs)
- Payroll accuracy rate.
- On-time payroll processing.
- Number of payroll corrections required post-payroll.
- Timely resolution of employee inquiries.
- Compliance with payroll deadlines and regulatory requirements.

Education:

Diploma or Bachelor's degree in Payroll, Accounting, Finance, Human Resources, Business Administration, or a related field preferred.
PCP (Payroll Compliance Practitioner) designation or working toward certification preferred.

Working Conditions

Hybrid work arrangement of WFH & In Office requirements.
Regular collaboration with with team members, regionally (Canada and U.S.).
High degree of data confidentiality and compliance responsibility.

Physical Requirements

Ability to work primarily in an office environment.
Ability to sit and work at a computer for extended periods.
Ability to manage competing deadlines in a fast-paced environment.

Additional Information

*This job description is not intended to be all inclusive. The candidate hired will also perform other reasonable related business duties as assigned by the supervisor. The company reserves the right to revise or change job duties as needed. This job description does not constitute a written or implied contract of employment.

Giesecke+Devrient ePayments Canada Inc. is an equal opportunity employer and values diversity in its workforce, encouraging applications from all qualified individuals. Upon request by the applicant, accommodation will be provided in all parts of the hiring process.

By applying to this position you are confirming you possess either a Canadian citizenship, permanent resident status or valid work permit.

Please note: Reference Checks and Credit, Criminal Background Checks will be administered on suitably qualified candidates. Your application will be kept on file for up to two years.

We appreciate your interest in joining our team and thank all applicants for taking the time to apply.

$$ Giesecke+Devrient ePayments Canada, Inc. is an equal opportunity employer and values diversity in its workforce, encouraging applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you would like to contact us, please contact Human Resources at careers.gdsci@gi-de.com

$$ $$ $$ $$ $$ https://career5.successfactors.eu/career?company=gieseckede&career_job_req_id=27919&career_ns=job_application

Apply About employer

More about this job

Responsibilities

The USA Payroll Specialist is responsible for the accurate and timely processing of multi-state U.S. payroll using ADP Workforce Now. This role ensures compliance with federal, state, and local regulations while providing support to employees and managers regarding payroll inquiries.

Requirements

Candidates must have 2-5 years of U.S. payroll processing experience, including hands-on experience with ADP Workforce Now. A diploma or bachelor's degree in a related field is preferred, along with strong analytical and Microsoft Excel skills.

Skills

Payroll processing
ADP Workforce Now
Multi-state payroll
Payroll compliance
Tax administration
Wage garnishments
Time and attendance
Payroll reconciliation
Microsoft Excel
Data analysis
Problem-solving
Attention to detail
Communication skills
Organizational skills
Confidentiality

Benefits

Bonus

Visa sponsorship

Not detected in the job text

Keywords

Payroll
ADP Workforce Now
Multi-state payroll
Compliance
Taxation
Wage and hour laws
Garnishments
Time and attendance
Payroll reconciliation
Audits
Microsoft Excel
VLOOKUP
PivotTables
Data integrity
W-2 preparation
FLSA
HRIS
Shared services
Payroll Compliance Practitioner
PCP

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