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Added 16 mins ago
AN
Youth Development & Program Coordinator
Albion Neighbourhood Services
Toronto, ON
- Full-time
Reporting to the BGC Albion Manager, the Youth Development & Program Coordinator leads BGC Albion’s youth development work in four areas: career development, education supports, skill…
Added 16 mins ago
SM
RQ11680 – Systems Analyst – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a Senior Systems Analyst with extensive experience in Oracle PeopleSoft Human Capital Management (HCM), enterprise resource planning (ERP) systems, system analysis and…
Added 16 mins ago
SM
RQ11681 – Systems Analyst – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a Senior Systems Analyst with strong hands-on experience in Oracle PeopleSoft Human Capital Management (HCM), system analysis and design, application upgrades, and…
Added 16 mins ago
BC
Country Manager - Canada
Beltservice Corporation
Mississauga, ON
- Full-time
The Country Manager - Canada is responsible for the overall leadership, strategic direction, financial performance, and operational management of Beltservice's Canadian business. This role…
Added 31 mins ago
FM
Stagiaire bilingue en marketing – Zone de marché (Québec/Ouest) / Bilingual Marketing Intern – Market Area (Quebec/Western)
Ford Motor Company
Oakville, ON
- Part-time
Ford was built on the belief that freedom of movement drives human progress. We also believe in providing you with the freedom to define and realize your dreams. With our incredible plans…
Added 31 mins ago
C
HR Coordinator and Administrative Assistant ( 12 month contract)
CPSO
Toronto, ON
- Full-time
Post-secondary education in Human Resources, Business Administration or a related field
Added 31 mins ago
M
Senior Events Manager
Marriott
Burnaby, BC
- Full-time
2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; no work experience required.
Added 47 mins ago
IC
Sales Director
ifinance Canada
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Partner with Human Resources to recruit, interview, and onboard high-performing BDMs.
Added 1 hour ago
Finance Business Partner
Lakeside Book Company
Montmagny, QC
Collaborate with Operations, Supply Chain, Engineering, Human Resources, Corporate Finance, and other functions on cross-functional initiatives designed to improve plant performance.
Added 1 hour ago
FT Dental Administrative Assistant
Southwest Ontario Aboriginal Health Access Centre
London, ON
Support the dental team and clinic manager with administrative and operational tasks as required
Added 1 hour ago
IF
Sales Director
Iceberg Finance Group
Toronto, ON
- Full-time
Partner with Human Resources to recruit, interview, and onboard high-performing BDMs.
Added 1 hour ago
UO
Manager, Funding Development & Compliance
Union of Nova Scotia Mi'kmaq
NS · Membertou, Nova Scotia
- Full-time
The Manager sets organization-wide reporting milestones and escalates overdue inputs without supervising program staff. Program managers own program content, Finance validates financial…
Added 1 hour ago
UO
Director, Capacity Development
Union of Nova Scotia Mi'kmaq
NS · Membertou, Nova Scotia
- Full-time
Lead staffing, succession and recruitment planning with Human Resources;
Added 1 hour ago
HP
Property and Evidence Supervisor
Hamilton Police Service
Hamilton, ON
- $105,577 to $124,202 CAD / year
- Full-time
…Response, Crime Prevention, Fleet and Facilities, IT, Records and Human Resources. HPS is committed to the highest standards of integrity and professionalism in all its…
Added 1 hour ago
Product Manager - AI Platform
Nesto Cloud
Canada
…CAD $80 billion in residential and commercial mortgages under administration. Trusted by many of the country's leading financial institutions, we combine over 50 years of mortgage expertise…
Added 1 hour ago
Product Manager - AI Platform
Nesto Group(e)
Canada
…CAD $80 billion in residential and commercial mortgages under administration. Trusted by many of the country's leading financial institutions, we combine over 50 years of mortgage expertise…
Added 1 hour ago
FR
General Manager - Dairy Farmers of Nova Scotia
Facet Recruitment
Truro, NS
- $130,000 to $150,000 CAD / year
- Full-time
…engaged team of six full-time employees, supported by contract resources, while strengthening culture and member…
Added 1 hour ago
FM
Market Representation Intern
Ford Motor Company
Oakville, ON
- Part-time
Support the Analytics Manager with various initiatives such as the annual Market Study process
Added 1 hour ago
FM
Marketing Intern - Eastern Market Area
Ford Motor Company
Oakville, ON
- Part-time
Support Marketing Manager on regional activations, sponsorships, and contests.
Added 2 hours ago
USA Payroll Specialist
Giesecke+Devrient
Markham, ON
Diploma or Bachelor's degree in Payroll, Accounting, Finance, Human Resources, Business Administration, or a related field preferred.
Added 2 hours ago
MU
Gestionnaire de projets stratégiques – Transformation organisationnelle/Strategic Project Manager – Organizational Transformation
McGill University
Montreal, QC
- $92,150 to $138,150 CAD / year
- Full-time
Relevant de la directrice, Efficacité des processus et orientation client, au sein du Bureau du vice-président, Administration et finances, pilotez des initiatives stratégiques visant à…
Added 2 hours ago
HH
Miramichi Administrative Support (Clinical) (1025) PCN 1757605
Horizon Health Network
Miramichi, NB
- Full-time
…application. The official results will be shared with the candidate, Human Resources and the requesting manager electronically and language results will be placed on the personnel file for…
Added 2 hours ago
HH
Miramichi Administrative Support (Clinical) (1025) PCN 1757292
Horizon Health Network
Miramichi, NB
- Full-time
…application. The official results will be shared with the candidate, Human Resources and the requesting manager electronically and language results will be placed on the personnel file for…
Added 2 hours ago
HH
Miramichi Administrative Support (Clinical) (1025) PCN 1757606
Horizon Health Network
Miramichi, NB
- Full-time
…application. The official results will be shared with the candidate, Human Resources and the requesting manager electronically and language results will be placed on the personnel file for…
Added 2 hours ago
HH
Miramichi Administrative Support (Clinical) (1025) PCN 1757608
Horizon Health Network
Miramichi, NB
- Full-time
…application. The official results will be shared with the candidate, Human Resources and the requesting manager electronically and language results will be placed on the personnel file for…

Giesecke+Devrient

USA Payroll Specialist

Markham, ON, Canada

$$ $$ $$ $$ $$ https://career5.successfactors.eu/career?company=gieseckede&career_job_req_id=27919&career_ns=job_application

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Job details

Pay: $$ $$ $$ $$ $$ https://career5.successfactors.eu/career?company=gieseckede&career_job_req_id=27919&career_ns=job_application
Experience: 2-5 years of U.S. payroll processing experience.
Posting language: English
Posted: Oct 26, 2026

Original job description

$66,000-82,000 plus up to 5% bonus, capped at 150%. This posting is for an existing vacancy.

Job Summary

The USA Payroll Specialist is responsible for the accurate and timely processing of multi-state U.S. payroll using ADP Workforce Now (WFN). This role ensures compliance with federal, state, and local payroll regulations while maintaining employee payroll records, processing payroll transactions, and providing exceptional customer service to employees and managers. The Payroll Processor partners closely with People+, Benefits, Finance, and third-party vendors to ensure payroll accuracy and compliance. This position plays a critical role in ensuring employees are paid accurately and on time while maintaining compliance with all applicable U.S. payroll regulations and company policies.

Primary Responsibilities

Payroll Processing

Process bi-weekly payrolls through ADP Workforce Now.
Review and audit payroll data, including new hires, terminations, pay rate changes, promotions, bonuses, commissions, and deductions.
Validate time and attendance data, ensuring accuracy and completeness before payroll processing.
Analyze payroll registers and exception reports to identify and correct discrepancies.
Process off-cycle payrolls, manual checks, and payroll adjustments as required.
Balance payroll prior to final management review

Compliance & Tax Administration

Ensure compliance with federal, state, and local payroll laws and regulations.
Support payroll tax inquiries escalating to Team Lead where required and work with ADP regarding tax filings and notices.
Process wage garnishments, child support orders, tax levies, and other court-ordered deductions.
Maintain compliance with FLSA, state wage and hour requirements, and company policies.
Assist with year-end activities, including W-2 preparation, reconciliation, and distribution.
Participate in company audits (401K NDT, organizational, workers comp, etc) as required.

Employee Support & Manager Support

Respond to employee and management inquiries regarding pay, taxes, deductions, time reporting, and payroll policies.
Research and resolve payroll discrepancies in a timely and professional manner.
Educate employees on self-service payroll functionality within ADP Workforce Now.
Perform onboarding orientation and ongoing training to employees and managers.

Payroll Administration

Maintain employee payroll records and ensure data integrity within ADP Workforce Now.
Review and process benefit deductions, retirement plan contributions, and other voluntary deductions as per direction of the Benefits department.
Support payroll audits, internal controls, and compliance requirements.
Document payroll procedures and participate in process improvement initiatives.
Collaborate with People+ to provide payroll communications to the organization as needed.
Perform other duties as required.

Reporting & Reconciliation

Generate and analyze payroll reports and audit reports from ADP Workforce Now.
Provide supporting documentation and reporting to Finance with bi-weekly payrolls.
Assist with monthly, quarterly, and annual payroll reporting requirements.
Support external and internal audits by gathering payroll documentation and evidence.

Qualifications, Experience and Educational Requirements

Work Experience:

2-5 years of U.S. payroll processing experience.
Experience processing multi-state payrolls.
Hands-on experience with ADP Workforce Now or other multi-module HRIS payroll system required.
Experience with time and attendance systems preferred.
Experience with payroll reconciliations and audits.
Experience supporting payrolls in multiple states and jurisdictions.
Experience with payroll audits, and compliance testing.
Experience working in a shared services or high-volume payroll environment.

Skills and Competencies:

Understanding of U.S. payroll regulations, taxation, and wage and hour laws.
Knowledge of garnishments, benefit deductions, and time & attendance.
Proficiency in ADP Workforce Now or similar HRIS.
Intermediate to advanced Microsoft Excel skills, including VLOOKUPs, PivotTables, and data analysis.
Strong analytical and problem-solving skills.
Excellent attention to detail and accuracy.
Strong organizational and time-management skills.
Ability to handle confidential information with discretion.
Ability to manage high volumes of requests from various sources.
Excellent verbal and written communication skills.
Self-motivated professional with the ability to effectively collaborate and communicate with employees, managers, and stakeholders at all levels of the organization.
Key Performance Indicators (KPIs)
- Payroll accuracy rate.
- On-time payroll processing.
- Number of payroll corrections required post-payroll.
- Timely resolution of employee inquiries.
- Compliance with payroll deadlines and regulatory requirements.

Education:

Diploma or Bachelor's degree in Payroll, Accounting, Finance, Human Resources, Business Administration, or a related field preferred.
PCP (Payroll Compliance Practitioner) designation or working toward certification preferred.

Working Conditions

Hybrid work arrangement of WFH & In Office requirements.
Regular collaboration with with team members, regionally (Canada and U.S.).
High degree of data confidentiality and compliance responsibility.

Physical Requirements

Ability to work primarily in an office environment.
Ability to sit and work at a computer for extended periods.
Ability to manage competing deadlines in a fast-paced environment.

Additional Information

*This job description is not intended to be all inclusive. The candidate hired will also perform other reasonable related business duties as assigned by the supervisor. The company reserves the right to revise or change job duties as needed. This job description does not constitute a written or implied contract of employment.

Giesecke+Devrient ePayments Canada Inc. is an equal opportunity employer and values diversity in its workforce, encouraging applications from all qualified individuals. Upon request by the applicant, accommodation will be provided in all parts of the hiring process.

By applying to this position you are confirming you possess either a Canadian citizenship, permanent resident status or valid work permit.

Please note: Reference Checks and Credit, Criminal Background Checks will be administered on suitably qualified candidates. Your application will be kept on file for up to two years.

We appreciate your interest in joining our team and thank all applicants for taking the time to apply.

$$ Giesecke+Devrient ePayments Canada, Inc. is an equal opportunity employer and values diversity in its workforce, encouraging applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you would like to contact us, please contact Human Resources at careers.gdsci@gi-de.com

$$ $$ $$ $$ $$ https://career5.successfactors.eu/career?company=gieseckede&career_job_req_id=27919&career_ns=job_application

Apply About employer

More about this job

Responsibilities

The USA Payroll Specialist is responsible for the accurate and timely processing of multi-state U.S. payroll using ADP Workforce Now. This role ensures compliance with federal, state, and local regulations while providing support to employees and managers regarding payroll inquiries.

Requirements

Candidates must have 2-5 years of U.S. payroll processing experience, including hands-on experience with ADP Workforce Now. A diploma or bachelor's degree in a related field is preferred, along with strong analytical and Microsoft Excel skills.

Skills

Payroll processing
ADP Workforce Now
Multi-state payroll
Payroll compliance
Tax administration
Wage garnishments
Time and attendance
Payroll reconciliation
Microsoft Excel
Data analysis
Problem-solving
Attention to detail
Communication skills
Organizational skills
Confidentiality

Benefits

Bonus

Visa sponsorship

Not detected in the job text

Keywords

Payroll
ADP Workforce Now
Multi-state payroll
Compliance
Taxation
Wage and hour laws
Garnishments
Time and attendance
Payroll reconciliation
Audits
Microsoft Excel
VLOOKUP
PivotTables
Data integrity
W-2 preparation
FLSA
HRIS
Shared services
Payroll Compliance Practitioner
PCP

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