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Added 10 mins ago
TI
Project Control Officer
TekStaff IT Solutions
Toronto, ON
- Contract
Work closely with Business, Technology, Finance, and other stakeholders to track project milestones, deliverables, dependencies, risks, issues, and actions, and escalate items requiring…
Added 11 mins ago
TI
Project Manager
TekStaff IT Solutions
Toronto, ON
- Contract
TekStaff's Client has a current vacancy for "Project Manager"
Added 25 mins ago
T
Solution Architect III
TD
London, ON · Toronto, ON
- Full-time
TD IT Architecture covers TD’s overall technology strategy, direction and standards for designing and developing architecture frameworks. This includes technology architecture strategies,…
Added 25 mins ago
T
Full Stack Architect
TD
London, ON · Toronto, ON
- Full-time
Lead interaction with governance and control groups, (e.g. regulatory / operational risk, compliance and audit) to provide subject matter expertise and consult on risk issues related to…
Added 25 mins ago
M
Trading Agreement Negotiator - Vice President – Global Markets
MUFG
Toronto, ON
- Full-time
Support regulatory, audit, compliance, and control-related inquiries involving trading documentation.
Added 1 hour ago
MM
Interim Branch Manager (12 month contract)
Money Mart
Toronto, ON
- Temporary
…mobile app, we focus on delivering practical support, clear information, and service that helps people and business owners move forward with…
Added 1 hour ago
CI
Manager, Finance
Canadian Institute for Safety, Wellness, and Performance (CISWP)
Cambridge, ON
- $115,000 to $130,000 CAD / year
- Full-time
The Manager, Finance is responsible for leading the Institute's financial operations while providing strategic financial guidance to support organizational sustainability, growth, and…
Added 3 hours ago
HT
IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
…major initiatives. You will play a key role within the Internal Audit Department to test the effectiveness of Internal Controls and Financial Processes to support the successful execution…
Added 4 hours ago
TH
Project Manager| Temporary Full-Time|2085 Hurontario -CVH Dpt IS PMO
Trillium Health Partners
ON · ON, Canada
- Full-time
Reporting to the Manager PMO & Digital Planning this position plays an integral role in the successful delivery of Information & Digital Services projects within THP. The Project Manager…
Added 7 hours ago
K
Senior Manager, Enterprise Core Services
KPMG
Abbotsford, BC · Chilliwack, BC · Langley (District), BC · Langley, British Columbia
- Full-time
Your work matters. As part of our Audit & Assurance practice, you’ll deliver high quality work that supports trust, transparency, and confidence across both public and private…
Added 9 hours ago
CO
Application & Integration Technical Analyst
City of Saint John
Saint John, NB
- Full-time
Under the direction of the designated IT Manager, the Application and Integration Technical Analyst is a technical lead responsible for system architecture, data strategy, and integration…
Added 9 hours ago
CO
Manager, Digital Solutions
City of Saint John
Saint John, NB
- Full-time
The Manager, Digital Solutions, is responsible for the delivery and ongoing management of the City’s enterprise applications, digital solutions, and data and information management…
Added 9 hours ago
HT
IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
…major initiatives. You will play a key role within the Internal Audit Department to test the effectiveness of Internal Controls and Financial Processes to support the successful execution…
Added 11 hours ago
RH
Senior Information Technology Auditor
Robert Half
Vancouver, BC
- $45 to $60 CAD / hour
- Contract
Reporting to the Manager, Internal Audit, your responsibilities will include:
Added 11 hours ago
K
Senior Manager, National CPA Program (NCPP)
KPMG
AB · Lethbridge, AB · Abbotsford, BC · Chilliwack, BC · Kamloops, BC · Kelowna, BC · Langley (District), BC · Prince George, BC · Vancouver, BC · Vernon, BC · Victoria, BC · Winnipeg, MB · Fredericton, NB · St. John's, NL · Halifax, NS · Hamilton, ON · Kingston, ON · Kitchener, ON · London, ON · North Bay, ON · Oakville, ON · Ottawa, ON · Sault Ste. Marie, ON · Sudbury, ON · Toronto, ON · Vaughan, ON · Waterloo, ON · Windsor, ON · ON · Regina, SK · Saskatoon, SK · Edmonton, Alberta · Kanata, Ontario · Langley, British Columbia
- Full-time
The National Audit Centre team is seeking to hire Senior Manager role, who will be responsible for providing a nationally consistent, where possible, CPA training program (including both…
Added 13 hours ago
W
Manager, Supply Chain
Worley
Markham, ON
- Full-time
Reporting functionally to the Supply Chain Director, the Supply Chain Manager is responsible for managing and coordinating integrated supply chain activities from planning through execution…
Added 13 hours ago
T
Engineer II
TD
Toronto, ON
- Full-time
May interact with governance and control groups, (e.g. regulatory / operational risk, compliance and audit) to provide subject matter expertise and consult on risk issues / items related to…
Added 15 hours ago
K
Senior Manager, Private Enterprise (24 months contract)
KPMG
Calgary, AB · AB · Lethbridge, AB · Abbotsford, BC · Burnaby, BC · Chilliwack, BC · Fort St. John, BC · Kamloops, BC · Kelowna, BC · Langley (District), BC · Prince George, BC · Quesnel, BC · Vancouver, BC · Vanderhoof, BC · Vernon, BC · Victoria, BC · Winnipeg, MB · St. John's, NL · Halifax, NS · Hamilton, ON · Kingston, ON · London, ON · North Bay, ON · Oakville, ON · Ottawa, ON · Parry Sound, ON · Perth, ON · Sault Ste. Marie, ON · St. Catharines, ON · Sudbury, ON · Toronto, ON · Vaughan, ON · Waterloo, ON · Windsor, ON · ON · Regina, SK · Saskatoon, SK · Swift Current, SK · Edmonton, Alberta · Langley, British Columbia · Kanata, Ontario
- Temporary
Experience as a Private Enterprise audit manager/senior manager and/or risk management or professional practice role
Added 15 hours ago
AC
IT Infrastructure Project Manager
Amphenol Communications Solutions
Markham, ON
- Full-time
As an IT Project Manager, you will be responsible for planning, executing, and delivering projects focused on aligning global and local technology strategies for IT Infrastructure (Servers…
Added 15 hours ago
HT
IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
…major initiatives. You will play a key role within the Internal Audit Department to test the effectiveness of Internal Controls and Financial Processes to support the successful execution…
Added 15 hours ago
R
Laboratory GxP Systems Specialist II
Replimune
Montreal, QC
- Full-time
Maintain system inventories, asset records, software version information, backups, archives, and associated lifecycle documentation.
Added 15 hours ago
T
Engineer I
TD
Toronto, ON
- Full-time
May interact with governance and control groups, (e.g. regulatory / operational risk, compliance and audit) to provide subject matter expertise and consult on risk issues / items related to…
Added 16 hours ago
R
Senior Analyst, Software Compliance and Contract Management (T & I) (Telework/Hybrid)
Radio-Canada
Montreal, QC
- Full-time
Reporting to the Senior Manager of Software Compliance and Contract Management along with other Senior Analysts and working closely with Architects, Contract Owners and other Stakeholders,…
Added 16 hours ago
R
Hyper Automation Lead
Raise
Calgary, AB
- Full-time
…across the airline. This role works closely with business and technology partners to identify high-impact automation opportunities, translate business needs into scalable solutions, and…
Added 16 hours ago
FC
Operations Manager
Fintel Connect
Vancouver, BC
- Full-time
We’re looking for an experienced Operations Manager to own how work gets planned, tracked and delivered across Fintel Connect. Reporting to the VP of Operations, you’ll take unclear…

Glenbow

People & Culture Administrator

Calgary, AB, Canada

Salary: $31.70 - $35.00 per hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary: $31.70 - $35.00 per hour
Job type: Full-time
Apply by: Nov 3, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

People & Culture Administrator

Part-Time, 9-Month Term Position, 0.7 FTE (26.25 hours/week)

Salary: $31.70 - $35.00 per hour

Hiring Manager: Chief of Staff

Closing Date: November 3, 2026

To apply, please submit your resume and cover letter to careers@glenbow.org.

Glenbow is an equal opportunity employer and values different perspectives, backgrounds, identities, and lived experiences. We are committed to building a diverse team and encourage candidates from underrepresented groups to apply. Should you have special accommodation needs, please let us know.

About Glenbow

Glenbow is an arts and culture museum undergoing a complete reimagining of what a museum can be. Every member of our team, regardless of job title, is focused on serving our community and reimagining the museum experience. Our team is passionate about making art accessible to everyone. We are dedicated community builders, working to shape the future of arts and culture in Calgary and beyond. Working at Glenbow also means being part of an organization that recognizes its role in reconciliation and is working toward building an equitable community.

The Opportunity

The People & Culture Administrator provides essential administrative, systems, and data support across the employee lifecycle, with a particular focus on recruitment. Reporting to the Chief of Staff, the People & Culture Administrator will play an important role in the recruitment and rapid scaling of Glenbow’s team as the organization prepares for opening in 2027. This includes executing recruitment processes in line with existing organizational standards, providing a consistent and positive onboarding experience for all new employees, maintaining accurate and secure employee records, improving the use of the Human Resource Information System (HRIS; Dayforce), and providing administrative support for People & Culture initiatives and operations. The People & Culture Administrator will work across a diverse museum workforce that may include professional, administrative, curatorial, visitor experience, education, collections, exhibitions, facilities, security, fundraising, communications, and other teams. The ideal candidate is highly organized, detail-oriented, technologically confident, service oriented, and comfortable working collaboratively within a high-pressure recruitment period.

Key Responsibilities

Recruitment Administration

Support a consistent, welcoming, and efficient recruitment experience for candidates, hiring managers, and employees.
Coordinate the administrative process for recruitment from position posting through to onboarding; maintain recruitment templates, checklists, workflows, and resources.
Support equitable and accessible recruitment practices in accordance with organizational policies as well as both provincial and federal legislation.
Prepare and post job opportunities using appropriate internal and external recruitment channels.
Coordinate interview schedules, candidate communications, reference checks, background checks, and other recruitment activities.
Support hiring managers with recruitment processes, templates, documentation, and systems.
Prepare employment offers, contracts, letters, and related documentation.
Maintain accurate and confidential recruitment records; track recruitment activity and provide basic reporting on vacancies, recruitment timelines, and hiring activity.
Coordinate pre-employment onboarding requirements and ensure employee documentation and forms are complete.
Coordinate administration of new employee onboarding, including maintaining onboarding checklists and monitoring completion of required activities with hiring managers.
Support employee departures, including documentation, HRIS updates, records management, and offboarding requirements.
Look for opportunities to improve the candidate experience and make recruitment processes more efficient and consistent.

Employee Records & HR Administration

Maintain accurate, complete, secure, and accessible employee records throughout the employee lifecycle.
Establish and maintain electronic employee files in accordance with organizational policies and applicable legislation.
Ensure employment documentation is received, reviewed, accurately recorded, and securely stored.
When required, support administration of employee changes including new hires, transfers, promotions, changes in employment status, leaves, compensation changes, and terminations.
Conduct an employee-file audit and follow up on missing or outdated documentation.
Maintain appropriate records management practices, naming conventions, retention schedules, and access controls.
Support records and documentation associated with the Collective Agreement, where applicable.
Ensure employee information is accurately reflected across relevant People & Culture systems.

HRIS Administration & Data Management

Act as a key administrator and champion for the organization's HRIS and related people systems.
Working with Payroll, support the maintenance of accurate employee, position, organizational, employment, and other HR information within the HRIS.
Support HRIS workflows for recruitment, onboarding, employee changes, reporting, and offboarding.
Identify opportunities to improve HRIS functionality, workflows, forms, automation, and user experience.
Participate in HRIS implementation, upgrades, configuration, testing, and process improvement projects.
Identify opportunities to reduce manual processes, duplication, and administrative burden through better use of technology.
Prepare routine workforce reports, dashboards, and data summaries as requested.
Maintain appropriate privacy, security, and confidentiality standards for all employee data.

People & Culture Operations

Support the day-to-day administrative needs that enable the People & Culture function to operate effectively and strategically.
Support employee communications and distribution of People & Culture information.
Respond to routine employee and manager inquiries and direct more complex matters to the appropriate People & Culture team member.
Support the consistent application of People & Culture processes across the organization.
Contribute to a positive, respectful, inclusive, and service-oriented workplace culture.
Perform other duties, responsibilities, and tasks as required or assigned.

Qualifications

Post-secondary education or certificate in Human Resources, Business Administration, Office Administration, or a related field; equivalent combination of education and experience will be considered.
Minimum two years of experience in human resources, people & culture, people operations, or a related administrative role.
Experience leading recruitment and employee lifecycle administration.
Experience maintaining confidential employee records and exercising sound judgement while handling sensitive information.
Experience working with an HRIS or employee database. Experience in Dayforce is considered an asset.
Strong data entry, records management, and organizational skills.
Strong proficiency with Microsoft Office, particularly Excel, Word, Outlook, and Teams.
CPHR designation is an asset.
Experience supporting process improvement or technology implementation is an asset.
Experience working in a non-profit, cultural, educational, public-sector, or similarly mission-driven environment is an asset.
Familiarity with Alberta employment standards and privacy legislation is an asset.
Experience working in a unionized environment is an asset.

Key Competencies

Organization & Attention to Detail: Highly organized with strong follow-through and the ability to manage multiple priorities while maintaining accuracy.
People & Service Orientation: Approaches employees, candidates, and colleagues with professionalism, respect, responsiveness, and a commitment to service.
Data & Systems Thinking: Comfortable working with data and technology and able to understand how systems, processes, and information connect across the employee lifecycle.
Confidentiality & Judgment: Demonstrates discretion and sound judgment when working with confidential employee, organizational, and labour relations information.
Communication: Communicates clearly, professionally, and respectfully with employees, candidates, managers, and external partners.
Collaboration: Builds effective working relationships across departments and understands the importance of partnership in a collaborative museum environment.
Adaptability: Comfortable working in an evolving organization and able to respond positively to changing priorities, systems, and organizational needs.
Equity, Inclusion & Belonging: Demonstrates a commitment to creating an inclusive workplace and recognizes the importance of diverse perspectives, experiences, and backgrounds within the museum community.

Working Conditions

This is a part-time position working 26.25 hours per week with schedule to be based on demand and recruitment needs. A combination of in-person and remote work is required.
Work is performed in an office environment with regular computer use and extended periods of sitting.
Sustained attention to detail and concentration is required.
Generally standard business hours, with flexibility as required during peak periods.

Apply About employer

More about this job

Responsibilities

Coordinate recruitment from job posting through onboarding, including candidate communications, interviews, checks, employment documentation, and employee departures. Maintain secure employee records and HRIS data, prepare workforce reports, support People & Culture operations, and improve related systems and processes.

Requirements

Requires post-secondary education or a certificate in human resources, business administration, office administration, or a related field, or an equivalent combination of education and experience, plus at least two years of relevant experience. Candidates should have experience with recruitment and employee lifecycle administration, confidential records, and an HRIS, along with strong organizational, data-entry, communication, and Microsoft Office skills.

Skills

Recruitment Administration
Onboarding
Offboarding
Employee Records Management
HRIS Administration
Dayforce
Data Entry
Workforce Reporting
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Teams
Confidentiality
Process Improvement
Communication

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
People Operations
Recruitment
Candidate Experience
Onboarding
Offboarding
Employee Lifecycle
Employee Records
Records Management
HRIS
Dayforce
Workforce Reporting
Data Management
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Teams
Employment Standards
Privacy Legislation
Collective Agreement
Unionized Environment
Process Improvement
HRIS Implementation
Recruitment Administration
Employee Communications
Confidentiality
Equity and Inclusion
Museum
CPHR

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