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Added 13 mins ago
C
Business Coordinator for Vice Chair
CIBC
Toronto, ON
- Full-time
Executive support - Provide proactive, high-touch support by assessing competing demands, identifying priorities, and recommending practical solutions to scheduling and workflow challenges.…
Added 13 mins ago
C
Program Manager, Learning Enablement & Early-Career Development
Ciena
Ottawa, ON
- Full-time
· Maintain documentation, training materials, and user communications to support effective adoption and ongoing operations.
Added 13 mins ago
CI
Territory Sales Representative - Paving Products
Caterpillar Inc.
AB · Woodbridge, ON · ON
- Full-time
…into measurable growth. You will lead performance reviews, support new product launches, and build relationships that drive lasting customer satisfaction. If you enjoy traveling to customer…
Added 13 mins ago
B
Bilingual Client Service Professional, Personal Debt Solutions
BDO
Montreal, QC
- Full-time
Providing administrative support to the local partner and staff within the office and coordinating and scheduling meetings with clients and for office functions
Added 13 mins ago
BC
Internal Communications Manager - Industrial West
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Edmonton, AB
- Full-time
Provide strategic communications counsel, planning support, and practical guidance to senior leaders, business partners, and project teams.
Added 27 mins ago
FS
Responsable du Marketing / Marketing Manager
Four Seasons Hotels and Resorts
Montreal, QC · Four Seasons Montreal
- Full-time
Élaborer un plan annuel intégré de relations publiques et communications pour l’ensemble des piliers de l'hôtel.
Added 27 mins ago
TT
Commis aux comptes recevables / Accounts Receivables Representative
Traffic Tech Inc.
Canada
- Full-time
Added 27 mins ago
Program Administrator (Education)
Wilfrid Laurier University
Brantford, ON
…to faculty, staff, students, and visitors. They will provide support and continuity in numerous student-related functions, including student program inquiries, admission, petitions and…
Added 27 mins ago
NF
Customer Programs Manager
New Flyer
Remote, Canada
- Full-time
- Remote
Work within key controls identified under this area of responsibility in support of compliance to financial reporting.
Added 27 mins ago
R
Senior Field Representative, Technology Service
Ricoh
Victoria, BC
- Full-time
Strong interpersonal and verbal communications skills
Added 27 mins ago
NC
Account Coordinator, Commercial SME
NFP Corp
Calgary, AB · Edmonton, AB · Langley (District), BC · Newmarket, ON · Ottawa, ON · Toronto, ON · Windsor, ON · Langley, BC
- Full-time
…execute SME processes that provide Client Managers quality support in delivering service standards to the client. Strong computer skills along with effective verbal, written, and electronic…
Added 27 mins ago
SD
Pharmacist, Hourly Part Time Day
Shoppers Drug Mart
Vancouver, BC
- Part-time
Read and action store communications on in-store web
Added 28 mins ago
JA
Technical Safety Specialist
JR Automation
Burnaby, BC
- Full-time
Working knowledge of Communications-Based Train Control (CBTC) and/or Solid-State Interlocking (SSI)
Added 28 mins ago
JA
Telecom Site Supervisor
JR Automation
Mississauga, ON
- Full-time
Support the optimization of the subcontractor resources
Added 33 mins ago
Manager of P25 Radio Operations
Department of Forestry, Agriculture and Lands
St. John's, NL
The Manager of P25 Radio Operations is a technical leadership position responsible for leading the administration, support, and ongoing operation of the Province Wide Radio System, the…
Added 43 mins ago
Community of Practice Lead
CMHC - SCHL
Ottawa, ON · Toronto, ON · Montreal, QC
At CMHC, we hold ourselves accountable for our results and support our colleagues in their achievements. We thrive on collaboration, connecting across CMHC and involving the right people to…
Added 43 mins ago
GT
Senior Representative, CX Strategy Activation
Greater Toronto Airports Authority
Toronto, ON
- Full-time
Build strong relationships across Commercial, Stakeholder Relations and Communications, Legal, Terminal Operations, Customer Development, ADTS and external partners to support a…
Added 43 mins ago
J
Senior Lifecycle Marketing Manager
Jobber
Remote, Canada
- Full-time
- Remote
You will partner cross-functionally to optimize our customer journey, including all associated customer communications. In addition, you will run experiments to explore and validate new…
Added 43 mins ago
RM
Labourer Waste Management
Regional Municipality of Peel
Brampton, ON
- $28.96 to $30.36 CAD / hour
- Other
This position provides essential front-line support for Community Recycling Centers (CRC), ensuring smooth platform operations and timely management of vehicle traffic entering and exiting…
Added 1 hour ago
PS
Project Manager
Polaryn Solutions Inc.
Dartmouth, NS
- Full-time
…market-ready technologies through testing, commercialization support, market expertise and access to critical infrastructure. Leveraging its networks and mission-driven platform, COVE…
Added 1 hour ago
T
IT Operations Analyst II
TD
Toronto, ON
- Full-time
Areas of support include application, database architecture, hardware/operating systems and network communications equipment
Added 1 hour ago
NC
Instructional Design Support
NAV CANADA
Ottawa, ON
- Full-time
The main role of the Instructional Design Support is to support the development, maintenance and production of training in accordance with the appropriate specifications. They ensure that…
Added 1 hour ago
NA
Receptionist
New Age Group
Concord, ON
- Part-time
Support management and staff with general administrative duties
Added 1 hour ago
C
Business Line Leader - Mission Training & Advanced Capabilities
CAE
Montreal, QC
- Full-time
Develop and execute comprehensive business plans with strategic order intake targets that support revenue and profit growth.
Added 1 hour ago
B
Insolvency Analyst - Personal Debt Solutions Team
BDO
Halifax, NS
- Full-time
Ability to support high-level management demands with strong attention to detail

Global Relay

Administrative Assistant - 15 Month Contract

Halifax, NS, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Mar 23, 2027
Experience: Minimum 5 years relevant office assistance or customer service experience.
Posting language: English
Posted: Sep 24, 2026

Original job description

Who we are:

For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It’s a place where you can genuinely make an impact – and be recognized for it.

We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.

Your role

As an Administrative Assistant you will provide comprehensive administrative support to the daily processes and business operations of our fast-paced organization.

Your responsibilities

Ensure that visitors/clients are greeted and directed appropriately upon arrival, and adhere to office security procedures upon check-in.
Maintain office appearance and cleanliness; provide assistance and support for Global Relay team members in daily operations including the cleaning and organizing of meeting rooms, and supply stations.
Maintaining the cleanliness of kitchen area, including unloading and loading the dishwasher, cleaning the communal refrigerators, coffee machines and other appliances.
Liaise with office janitorial and building maintenance for facility cleaning and repair.
Manage office supplies and equipment, including supplies inventory, ordering and distribution; prepare and conduct invoice reconciliation on a monthly basis.
Perform office tasks such as handling a high-volume telephone switchboard (+50 calls), calendar management, data entry, filing, generate reports and presentations and mail receipt & distribution.
Perform administrative duties in Salesforce CRM software and other software systems such as data entry, client file updates, and ensuring data accuracy.
Support various departments in coordinating meeting and training schedules, circulating agendas and training materials.
Various job-related duties as projects arise, such as event management.

About you

Minimum 5 years relevant office assistance or customer service experience.
Ability to speak and write English fluently and possess excellent interpersonal and communication skills with excellent telephone etiquette.
Strong knowledge of MS Office Suite, including Outlook, Word, Excel, and PowerPoint.
Exceptional time-management, organizational, and prioritizing skills with great attention to detail.
Strong work ethic with a willingness to multi-task and be flexible to take on varied responsibilities.
Ability to exercise tact and discretion, and can be entrusted with confidential information.
Good judgment to proactively and independently solve problems and make decisions; timely escalations as appropriate.
Goal oriented self-starter who can work independently and reliably with minimal supervision and has an appetite for continuous learning.
Comfortable working under pressure in a fast-paced environment.
A friendly, “can-do” attitude and customer focused approach that will enable you to deal with challenging situations with integrity, empathy and sincerity.

Working conditions:

This role may require working on statutory holidays.

What you can expect:

At Global Relay, there’s no ceiling to what you can achieve. It’s the land of opportunity for the energetic, the intelligent, the driven. You’ll receive the mentoring, coaching, and support you need to reach your career goals. You’ll be part of a culture that breeds creativity and rewards perseverance and hard work. And you’ll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.

Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.

We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.

To learn more about our business, culture, and community involvement, visit www.globalrelay.com.

Apply About employer

More about this job

Responsibilities

Provide daily administrative support, including greeting visitors, managing calls and calendars, handling correspondence, and maintaining accurate records in Salesforce and other systems. Maintain office spaces and supplies, reconcile invoices, coordinate meetings and training, and assist with events and other projects.

Requirements

Requires at least five years of relevant office assistance or customer service experience, fluent English, strong communication skills, and proficiency with Microsoft Office. Candidates should be organized, detail-oriented, discreet with confidential information, able to work independently under pressure, and flexible in handling varied responsibilities.

Skills

Office Administration
Customer Service
Visitor Reception
Telephone Etiquette
Calendar Management
Microsoft Office
Salesforce CRM
Data Entry
Records Management
Inventory Management
Invoice Reconciliation
Meeting Coordination
Event Management
Time Management
Organization
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Office Operations
Visitor Reception
Office Security
Facilities Maintenance
Office Supplies
Inventory Management
Invoice Reconciliation
Telephone Switchboard
Calendar Management
Data Entry
Filing
Reports
Presentations
Mail Distribution
Salesforce CRM
Client Records
Data Accuracy
Meeting Coordination
Training Coordination
Event Management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Customer Service
Confidential Information
Office Maintenance

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