Office & administration jobs in Canada

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Added 13 days ago
GR
Administrative Assistant
Global Relay
Halifax, NS
- Contract
…organization. This is a 15-month contract position based in our Halifax…
Added 13 days ago
CH
Receptionist -Part time - Carlingwood Retirement
Claridge Homes
Ottawa, ON
- Part-time
Secretarial skills and experience with office procedures required;
Added 13 days ago
Finance and Budget Analyst B054-26
Legal Aid BC
Vancouver, BC
Added 13 days ago
Finance and Administrative Coordinator
Wildstone Construction Group
BC · Oliver, British Columbia
Proficiency with accounting software such as QuickBooks and Microsoft Office (Excel in particular)
Added 13 days ago
SP
Junior Purchasing Agent
Seymour Pacific Developments
Campbell River, BC
- Full-time
…vendors, and coordinate deliveries with our sites and head…
Added 13 days ago
S
Office Receptionist
ShyftLabs
Toronto, ON
- $20 CAD / hour
- Full-time
We are looking for a welcoming, organized, and reliable Office Receptionist to join our team at Shyftlabs. Stationed at our downtown Toronto office, you will be the face of the company for…
Added 13 days ago
A
Information Governance & Knowledge Management Analyst
AESO
Calgary, AB · KPMG Tower
- Full-time
Degree in records management, information management, library and information studies, data management, business administration, knowledge management, computer science, or a related field.…
Added 13 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Cap-Chat, QC
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 13 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Martensville, SK
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 13 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Saulnierville, NS
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 13 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Outlook, SK
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 13 days ago
SP
Purchasing Administrative Assistant
Seymour Pacific Developments
Campbell River, BC
- Full-time
Able to communicate with vendors, head office and site staff
Added 13 days ago
C
Event Coordinator
Cantrav
Montreal, QC
- Full-time
· Valid Class 5 driver's license required, with the ability to travel to program sites, venues, and supplier locations as needed
Added 13 days ago
KC
Director of Finance And Administration/Directeur/Directrice des finances et de l’administration
KidSport Canada/SportJeunesse
Canada
- Full-time
The Director of Finance and Administration will work closely with the CEO as part of the small staff team that operates KidSport Canada. This is a multi-faceted leadership position which is…
Added 13 days ago
FH
Interim Office Manager
Fairmont Hotels & Resorts
Jasper, AB
- Temporary
Previous experience in office management, executive assistance, business administration or a related coordination role, preferably within hospitality.
Added 13 days ago
W
Procurement Specialist - Site Based
Worley
AB · Alberta, Canada
- Full-time
Demonstrated experience with competitive bidding, supplier evaluation, purchase order preparation and administration, expediting, invoice discrepancy resolution, and order closeout.
Added 13 days ago
CC
Administrative Assistant
CenerTech Canada Ltd.
Calgary, AB
- Full-time
Experience working with teams in China or supporting cross-border communication is an asset
Added 13 days ago
C
Event Coordinator
Cantrav
Canmore, AB
- Full-time
· Valid Class 5 driver's license required, with the ability to travel to program sites, venues, and supplier locations as needed
Added 13 days ago
W
Procurement Manager
Worley
AB · Edmonton, AB
- Full-time
Added 13 days ago
PH
Office Manager
ParaMed Home Health Care
Thunder Bay, ON
- Full-time
Oversee daily office operations and ensure smooth functioning
Added 13 days ago
RC
Receptionist
Retirement Concepts
Langley (District), BC · Langley, BC
- $18.25 to $19 CAD / hour
- Temporary
The Receptionist reports to the General Manager and/or designate and is responsible for all aspects of reception and office procedures to promote a high standard of customer service and…
Added 13 days ago
Admitting Clerk, Emergency
Nova Scotia Health and IWK Health
Halifax, NS
Completion of a recognized office administration program an asset.
Added 13 days ago
CI
Office Manager
Community Inclusions Ltd
O'Leary, PE
- Full-time
Completion of a recognized diploma in accounting/office administration. Three to five years’ experience in a related field. An equivalent combination of education and experience may be…
Added 13 days ago
PT
School Secretary (#067-PC); Part-Time
Pembina Trails School Division
Winnipeg, MB
- Part-time
Other office duties as may be assigned from time to time by school administration
Added 13 days ago
HH
Unit Clerk
Halton Healthcare
Milton, ON
- Part-time
Must have experience using Microsoft Office applications including Outlook and Word, an asset

Global Relay

Administrative Assistant

Halifax, NS, Canada

Contract

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Nov 26, 2026
Experience: Minimum 5 years relevant office assistance or customer service experience.
Posting language: English
Posted: Oct 27, 2026

Original job description

Who we are:

For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It’s a place where you can genuinely make an impact – and be recognized for it.

We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.

Your role

As an Administrative Assistant you will provide comprehensive administrative support to the daily processes and business operations of our fast-paced organization. This is a 15-month contract position based in our Halifax office.

Your responsibilities

Ensure that visitors/clients are greeted and directed appropriately upon arrival, and adhere to office security procedures upon check-in.
Maintain office appearance and cleanliness; provide assistance and support for Global Relay team members in daily operations including the cleaning and organizing of meeting rooms, and supply stations.
Maintaining the cleanliness of kitchen area, including unloading and loading the dishwasher, cleaning the communal refrigerators, coffee machines and other appliances.
Liaise with office janitorial and building maintenance for facility cleaning and repair.
Manage office supplies and equipment, including supplies inventory, ordering and distribution; prepare and conduct invoice reconciliation on a monthly basis.
Perform office tasks such as handling a high-volume telephone switchboard (+50 calls), calendar management, data entry, filing, generate reports and presentations and mail receipt & distribution.
Perform administrative duties in Salesforce CRM software and other software systems such as data entry, client file updates, and ensuring data accuracy.
Support various departments in coordinating meeting and training schedules, circulating agendas and training materials.
Various job-related duties as projects arise, such as event management.

About you

Minimum 5 years relevant office assistance or customer service experience.
Ability to speak and write English fluently and possess excellent interpersonal and communication skills with excellent telephone etiquette.
Strong knowledge of MS Office Suite, including Outlook, Word, Excel, and PowerPoint.
Exceptional time-management, organizational, and prioritizing skills with great attention to detail.
Strong work ethic with a willingness to multi-task and be flexible to take on varied responsibilities.
Ability to exercise tact and discretion, and can be entrusted with confidential information.
Good judgment to proactively and independently solve problems and make decisions; timely escalations as appropriate.
Goal oriented self-starter who can work independently and reliably with minimal supervision and has an appetite for continuous learning.
Comfortable working under pressure in a fast-paced environment.
A friendly, “can-do” attitude and customer focused approach that will enable you to deal with challenging situations with integrity, empathy and sincerity.

Working conditions:

This role may require working on statutory holidays.

What you can expect:

At Global Relay, there’s no ceiling to what you can achieve. It’s the land of opportunity for the energetic, the intelligent, the driven. You’ll receive the mentoring, coaching, and support you need to reach your career goals. You’ll be part of a culture that breeds creativity and rewards perseverance and hard work. And you’ll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.

Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.

We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.

To learn more about our business, culture, and community involvement, visit www.globalrelay.com.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide day-to-day administrative support, including greeting visitors, managing calls and calendars, maintaining office spaces, and handling supplies, equipment, and invoices. Update Salesforce and other records, support departmental meetings and training, and assist with projects such as event management.

Requirements

Requires at least five years of relevant office assistance or customer service experience, fluent English, strong communication skills, and proficiency with Microsoft Office. Candidates should be highly organized, detail-oriented, discreet with confidential information, adaptable, and able to work independently under pressure.

Skills

Office Administration
Customer Service
Visitor Reception
Telephone Etiquette
Calendar Management
Data Entry
Filing
Report and Presentation Preparation
Microsoft Office
Outlook
Word
Excel
PowerPoint
Salesforce CRM
Inventory Management
Invoice Reconciliation

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Office Operations
Customer Service
Visitor Reception
Office Security
Facilities Maintenance
Office Supplies
Inventory Management
Invoice Reconciliation
Telephone Switchboard
Calendar Management
Data Entry
Filing
Report Generation
Presentation Preparation
Mail Distribution
Salesforce CRM
Microsoft Office
Outlook
Word
Excel
PowerPoint
Meeting Coordination
Training Coordination
Event Management
Confidential Information

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Office & administration jobs in Canada