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Added 2 mins ago
C
Assistant Manager
Cineplex
Calgary, AB · CPX Crowfoot Crossing
- Part-time
Cineplex’s Part-Time Assistant Managers are an integral part of the team who provide an exceptional experience to each and every guest. Our PT Assistant Managers are passionate about movies…
Added 2 mins ago
Post Office Assistant
Canada Post - Postes Canada
Imperial, SK
…Canada Post. We are currently seeking a part-time Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 2 mins ago
HD
Amazon Brand Manager
Hadley Designs
Remote, Canada
- Full-time
- Remote
This is an ownership role for an experienced brand builder, not a virtual assistant position.
Added 2 mins ago
SE
Electrical Engineering Specialist I
Schneider Electric
AB · Edmonton, Alberta
- Full-time
Added 2 mins ago
Legal Assistant, Edmonton (Multiple Positions Available)
Government of Alberta
AB
…that supports fair and effective access to justice? As a Legal Assistant with the Alberta Crown Prosecution Service, you'll play an important role in supporting prosecutors and helping…
Added 2 mins ago
FC
Product Owner, Wealth Digital Experience
Fidelity Canada
Vancouver, BC · Mississauga, ON · Toronto, ON
- Full-time
Added 2 mins ago
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Partner Administrative Assistant, Audit/Tax
KPMG
Hamilton, ON · ON · Oakville, Ontario
- Full-time
KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.
Added 2 mins ago
CO
Communications and Marketing Assistant (Term)
City of Lloydminster
Lloydminster, AB
- $27.96 CAD / hour
- Full-time
Reporting to the Director of Communications, the Communications and Marketing Assistant supports the Communications team in delivering high-quality services to internal and external…
Added 2 mins ago
P&
Facility Assistant I
Parrish & Heimbecker, Limited
Sedgewick, AB
- Full-time
As a Facility Assistant, the successful candidate will be responsible for carrying out the required duties involved in the operations of the facility.
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Store Assistant Manager
Ardene
Mississauga, ON
- Full-time
The Assistant Manager supports the Store Manager to achieve sales objectives, improve employee performance and ensure efficient store operations. The Assistant Manager must lead by example…
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Third Key Holder
Ardene
Alliston, ON
- Full-time
In the absence of the Store Manager and the Assistant Manager, the Third Key Holder is responsible for overseeing all store operations including: opening and closing procedures, store…
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A
Third Key Holder
Ardene
Pickering, ON
- Full-time
In the absence of the Store Manager and the Assistant Manager, the Third Key Holder is responsible for overseeing all store operations including: opening and closing procedures, store…
Added 2 mins ago
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1.0 FTE Temporary Educational Assistant BAPS
Superior Greenstone District School Board
Geraldton, ON
- Internship
Added 2 mins ago
P&
Facility Assistant I
Parrish & Heimbecker, Limited
Wilkie, SK
- Full-time
As a Facility Assistant I, the successful candidate will be responsible for carrying out the required duties involved in the movement and sampling of grain, and the overall execution of…
Added 2 mins ago
P&
Facility Assistant I
Parrish & Heimbecker, Limited
Maymont, SK
- Full-time
As a Facility Assistant, the successful candidate will be responsible for carrying out the required duties involved in the movement and sampling of grain, and the overall execution of…
Added 2 mins ago
SG
1.0 FTE, Full-Time, Temporary Educational Assistant
Superior Greenstone District School Board
Geraldton, ON
- Full-time
Added 2 mins ago
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Temporary Part-Time Educational Associate @ Carievale School (CUPE)
South East Cornerstone Public School Division
Carievale, SK
- Part-time
An educational assistant or equivalent diploma, NVCI, First Aid, Autism and Behavioral educational background will be considered assets
Added 2 mins ago
LR
Temporary Part Time (0.93 FTE) Educational Assistant
Livingstone Range School Division No 68
Fort Macleod, AB
- Part-time
Temporary Part-Time (0.93 FTE) Educational Assistant
Added 2 mins ago
BD
EXT ESP Temporary Educational Assistant - Walkerton District Community School
Bluewater District School Board
Walkerton, ON
- Temporary
An Educational Assistant is responsible to the school Principal to provide medical, physical and safety/supervision support to students with intensive special education needs in elementary…
Added 2 mins ago
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Office Administrator
Falcon Equipment
Nanaimo, BC
- Full-time
If you’re an experienced Office Administrator, Administrative Assistant, Office Coordinator, or Service Administrator with strong organizational, communication, and customer service skills,…
Added 2 mins ago
LS
Shift Leader
Lucky Strike Entertainment
Brampton, ON
- Part-time
…accountability and key control) in the absence of your General Manager, Assistant General Manager, Manager, or Supervisor. And you’ll do it all while providing a great in-center experience…
Added 2 mins ago
LS
Assistant Mechanic
Lucky Strike Entertainment
Brampton, ON
- Part-time
…times and exciting opportunities go hand in hand. Join us as an Assistant Mechanic and become part of a vibrant atmosphere filled with dynamic experiences and endless possibilities. Start…
Added 2 mins ago
RP
Health and Safety Assistant
Res Precast Inc.
Innisfil, ON
- Part-time
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Guest Experience Ambassador
Glenhill Hotel
Toronto, ON
- Full-time
…with Housekeeping and Maintenance. Working closely with the Assistant General Manager, and in partnership with Residential Concierge and Catering & Events teams, the Guest Experience…
Added 2 mins ago
TI
Executive Assistant
TalentMinded Inc.
New Westminster, BC
- Full-time
Reporting to a senior executive, our client is hiring an Executive Assistant to provide high-level executive support in a highly visible role. As our new Executive Assistant, you will act…

Global Relay

Administrative Assistant

Halifax, NS, Canada

Contract

Apply About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Nov 26, 2026
Experience: Minimum 5 years relevant office assistance or customer service experience.
Posting language: English
Posted: Oct 27, 2026

Original job description

Who we are:

For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It’s a place where you can genuinely make an impact – and be recognized for it.

We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.

Your role

As an Administrative Assistant you will provide comprehensive administrative support to the daily processes and business operations of our fast-paced organization. This is a 15-month contract position based in our Halifax office.

Your responsibilities

Ensure that visitors/clients are greeted and directed appropriately upon arrival, and adhere to office security procedures upon check-in.
Maintain office appearance and cleanliness; provide assistance and support for Global Relay team members in daily operations including the cleaning and organizing of meeting rooms, and supply stations.
Maintaining the cleanliness of kitchen area, including unloading and loading the dishwasher, cleaning the communal refrigerators, coffee machines and other appliances.
Liaise with office janitorial and building maintenance for facility cleaning and repair.
Manage office supplies and equipment, including supplies inventory, ordering and distribution; prepare and conduct invoice reconciliation on a monthly basis.
Perform office tasks such as handling a high-volume telephone switchboard (+50 calls), calendar management, data entry, filing, generate reports and presentations and mail receipt & distribution.
Perform administrative duties in Salesforce CRM software and other software systems such as data entry, client file updates, and ensuring data accuracy.
Support various departments in coordinating meeting and training schedules, circulating agendas and training materials.
Various job-related duties as projects arise, such as event management.

About you

Minimum 5 years relevant office assistance or customer service experience.
Ability to speak and write English fluently and possess excellent interpersonal and communication skills with excellent telephone etiquette.
Strong knowledge of MS Office Suite, including Outlook, Word, Excel, and PowerPoint.
Exceptional time-management, organizational, and prioritizing skills with great attention to detail.
Strong work ethic with a willingness to multi-task and be flexible to take on varied responsibilities.
Ability to exercise tact and discretion, and can be entrusted with confidential information.
Good judgment to proactively and independently solve problems and make decisions; timely escalations as appropriate.
Goal oriented self-starter who can work independently and reliably with minimal supervision and has an appetite for continuous learning.
Comfortable working under pressure in a fast-paced environment.
A friendly, “can-do” attitude and customer focused approach that will enable you to deal with challenging situations with integrity, empathy and sincerity.

Working conditions:

This role may require working on statutory holidays.

What you can expect:

At Global Relay, there’s no ceiling to what you can achieve. It’s the land of opportunity for the energetic, the intelligent, the driven. You’ll receive the mentoring, coaching, and support you need to reach your career goals. You’ll be part of a culture that breeds creativity and rewards perseverance and hard work. And you’ll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.

Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.

We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.

To learn more about our business, culture, and community involvement, visit www.globalrelay.com.

Apply About employer

More about this job

Responsibilities

Provide day-to-day administrative support, including greeting visitors, managing calls and calendars, maintaining office spaces, and handling supplies, equipment, and invoices. Update Salesforce and other records, support departmental meetings and training, and assist with projects such as event management.

Requirements

Requires at least five years of relevant office assistance or customer service experience, fluent English, strong communication skills, and proficiency with Microsoft Office. Candidates should be highly organized, detail-oriented, discreet with confidential information, adaptable, and able to work independently under pressure.

Skills

Office Administration
Customer Service
Visitor Reception
Telephone Etiquette
Calendar Management
Data Entry
Filing
Report and Presentation Preparation
Microsoft Office
Outlook
Word
Excel
PowerPoint
Salesforce CRM
Inventory Management
Invoice Reconciliation

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Office Operations
Customer Service
Visitor Reception
Office Security
Facilities Maintenance
Office Supplies
Inventory Management
Invoice Reconciliation
Telephone Switchboard
Calendar Management
Data Entry
Filing
Report Generation
Presentation Preparation
Mail Distribution
Salesforce CRM
Microsoft Office
Outlook
Word
Excel
PowerPoint
Meeting Coordination
Training Coordination
Event Management
Confidential Information

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