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UC
Sales Coordinator -CPG/Retail
Upper Canada Soap
Mississauga, ON
- Full-time
· Support onboarding and setup of new retail accounts, including data entry into retailer portals (e.g., 1WorldSync, GS1, WERCS, and other customer-specific platforms).
Added just now
OS
Project Administrative Assistant
Open Systems Technologies
Mississauga, ON
- Contract
Track recruitment pipelines and open requisitions in coordination with Talent Acquisition/HR and management (minimum twice-weekly status cadence).
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Education Assistant
Keewatin-Patricia District School Board
Dryden, ON
- Full-time
…or certificate program as determined by the Board. Behaviour Management System (BMS) training is preferred. Placement in this position will be for the 2026/2027 school year only and is…
Added 15 mins ago
R
Assistant Branch Manager
RBC
Winnipeg, MB
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team…
Added 15 mins ago
K
Assistant Store Manager - McArthurGlen
Knix
Richmond, BC
- Full-time
As an Assistant Store Manager at Knix, you bring our brand to life through how you lead and connect every day. You have a natural pulse on what our customers want and create a welcoming,…
Added 15 mins ago
P
Administrative Assistant/Adjoint(e) administratif(ve)
Playground
Kahnawake 14 Réserve Indienne, QC
- Full-time
Join our team as an Administrative Assistant at Playground and become an indispensable contributor to our daily operations, elevating efficiency and organization. Your role is integral to…
Added 15 mins ago
UO
In Vivo Research Assistant/Technician 2
University of British Columbia
Vancouver, BC · PHC | St. Paul's Hospital - Burrard Building (SPHBB)
- $4,597.8 to $5,469.59 CAD / month
- Full-time
Non Union Salaried - Research Assistant /Technician 2
Added 15 mins ago
UO
In Vivo Research Assistant/Technician 2
University of British Columbia
Vancouver, BC · PHC | St. Paul's Hospital - Burrard Building (SPHBB)
- Full-time
Non Union Salaried - Research Assistant /Technician 2
Added 15 mins ago
UO
Academic and Student Programs Coordinator
University of British Columbia
Kelowna, BC · UBCO | Engineering, Management and Education Building (EME)
- $5,519 to $6,326 CAD / month
- Full-time
…coordinating and administering the School of Engineering's Teaching Assistant Program, Academic Integrity Program, academic standing review processes, student appeals, and undergraduate…
Added 31 mins ago
HD
Amazon Brand Manager
Hadley Designs
Remote, Canada
- Full-time
- Remote
A strong visual eye, and you see what wins on the page, not only in the data
Added 31 mins ago
FC
Product Owner, Wealth Digital Experience
Fidelity Canada
Vancouver, BC · Mississauga, ON · Toronto, ON
- Full-time
Fidelity Wealth is a wealth management service designed to help advisors navigate succession planning. We offer retiring advisors a fair valuation for their business and ensure a seamless…
Added 31 mins ago
CO
Communications and Marketing Assistant (Term)
City of Lloydminster
Lloydminster, AB
- $27.96 CAD / hour
- Full-time
Reporting to the Director of Communications, the Communications and Marketing Assistant supports the Communications team in delivering high-quality services to internal and external…
Added 45 mins ago
RB
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Royal Bank of Canada
Kamloops, BC
- Full-time
Support advisory team and client through the wealth management process. Help gather relevant info, documents, and questionnaires. Enter data into specific applications (e.g., myGPS). Track…
Added 45 mins ago
TM
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The Mustard SEED Society
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- Full-time
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Initiates and processes data input for Environmental Services, Plant Operations and Maintenance, Biomedical Engineering, Linen Distribution, Safety/Security, Materials Management and…
Added 1 hour ago
Pharmacy Assistant (Kroll Data Entry)
CareRx
Cambridge, ON
CareRx is looking for a Pharmacy Assistant L2 with Kroll pharmacy software experience to join our Pharmacy team in supporting a group of LTC Homes and Retirement Communities. The Pharmacy…
Added 1 hour ago
HO Accounting & Finance - Credit & Collections Analyst
Nippon Express Canada
Mississauga, ON
This position reports directly to the Accounting Assistant Manager and shall have the overall responsibilities for the collection of accounts receivables, monitor customer accounts, posting…
Added 1 hour ago
OD
Educational Assistant (50%) -Mary Honeywell ES (8:10 - 12:05) - TERM
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON · Nepean, ON
- Part-time
…completed Non-Violent Crisis Intervention, TCI, and/or Behaviour Management Systems (BMS) training. Please ensure that you include copies of your diploma(s) and/or certificates that are…
Added 1 hour ago
OD
Educational Assistant (50%) - Severn Avenue PS (12:30PM - 4:00PM) - TERM
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON
- Part-time
…completed Non-Violent Crisis Intervention, TCI, and/or Behaviour Management Systems (BMS) training. Please ensure that you include copies of your diploma(s) and/or certificates that are…
Added 1 hour ago
OD
Educational Assistant (50%) -Vincent Massey PS (8:15 to 11:45) - TERM
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON
- Part-time
…completed Non-Violent Crisis Intervention, TCI, and/or Behaviour Management Systems (BMS) training. Please ensure that you include copies of your diploma(s) and/or certificates that are…
Added 1 hour ago
OD
Educational Assistant (50%) - Queen Elizabeth PS (8:45 - 12:15) - TERM
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON
- Part-time
…completed Non-Violent Crisis Intervention, TCI, and/or Behaviour Management Systems (BMS) training. Please ensure that you include copies of your diploma(s) and/or certificates that are…
Added 1 hour ago
OD
Educational Assistant (50%) - Roberta Bondar PS (8:55AM-12:25PM) - TERM
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON
- Part-time
…completed Non-Violent Crisis Intervention, TCI, and/or Behaviour Management Systems (BMS) training. Please ensure that you include copies of your diploma(s) and/or certificates that are…
Added 1 hour ago
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Waterloo Region District School Board
Waterloo, ON
- Full-time
Educational Assistant Diploma or Educational Support Diploma from an accredited post-secondary institution
Added 1 hour ago
WR
LTO EA Level D - Extended Day After School - 10 hrs/wk
Waterloo Region District School Board
Kitchener, ON
- Full-time
Educational Assistant Diploma or Educational Support Diploma from an accredited post-secondary institution
Added 1 hour ago
NL
Human Resources Assistant
Nanaimo Ladysmith Public Schools - School District 68
Nanaimo, BC
- Full-time
Research and input confidential, complex data in an accurate manner to meet critical deadlines on the HR information systems management and HR portal. Such data generates staffing…

Global Relay

Administrative Assistant

Halifax, NS, Canada

Contract

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Job details

Job type: Contract
Apply by: Nov 26, 2026
Experience: Minimum 5 years relevant office assistance or customer service experience.
Posting language: English
Posted: Oct 27, 2026

Original job description

Who we are:

For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It’s a place where you can genuinely make an impact – and be recognized for it.

We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.

Your role

As an Administrative Assistant you will provide comprehensive administrative support to the daily processes and business operations of our fast-paced organization. This is a 15-month contract position based in our Halifax office.

Your responsibilities

Ensure that visitors/clients are greeted and directed appropriately upon arrival, and adhere to office security procedures upon check-in.
Maintain office appearance and cleanliness; provide assistance and support for Global Relay team members in daily operations including the cleaning and organizing of meeting rooms, and supply stations.
Maintaining the cleanliness of kitchen area, including unloading and loading the dishwasher, cleaning the communal refrigerators, coffee machines and other appliances.
Liaise with office janitorial and building maintenance for facility cleaning and repair.
Manage office supplies and equipment, including supplies inventory, ordering and distribution; prepare and conduct invoice reconciliation on a monthly basis.
Perform office tasks such as handling a high-volume telephone switchboard (+50 calls), calendar management, data entry, filing, generate reports and presentations and mail receipt & distribution.
Perform administrative duties in Salesforce CRM software and other software systems such as data entry, client file updates, and ensuring data accuracy.
Support various departments in coordinating meeting and training schedules, circulating agendas and training materials.
Various job-related duties as projects arise, such as event management.

About you

Minimum 5 years relevant office assistance or customer service experience.
Ability to speak and write English fluently and possess excellent interpersonal and communication skills with excellent telephone etiquette.
Strong knowledge of MS Office Suite, including Outlook, Word, Excel, and PowerPoint.
Exceptional time-management, organizational, and prioritizing skills with great attention to detail.
Strong work ethic with a willingness to multi-task and be flexible to take on varied responsibilities.
Ability to exercise tact and discretion, and can be entrusted with confidential information.
Good judgment to proactively and independently solve problems and make decisions; timely escalations as appropriate.
Goal oriented self-starter who can work independently and reliably with minimal supervision and has an appetite for continuous learning.
Comfortable working under pressure in a fast-paced environment.
A friendly, “can-do” attitude and customer focused approach that will enable you to deal with challenging situations with integrity, empathy and sincerity.

Working conditions:

This role may require working on statutory holidays.

What you can expect:

At Global Relay, there’s no ceiling to what you can achieve. It’s the land of opportunity for the energetic, the intelligent, the driven. You’ll receive the mentoring, coaching, and support you need to reach your career goals. You’ll be part of a culture that breeds creativity and rewards perseverance and hard work. And you’ll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.

Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.

We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.

To learn more about our business, culture, and community involvement, visit www.globalrelay.com.

Apply About employer

More about this job

Responsibilities

Provide day-to-day administrative support, including greeting visitors, managing calls and calendars, maintaining office spaces, and handling supplies, equipment, and invoices. Update Salesforce and other records, support departmental meetings and training, and assist with projects such as event management.

Requirements

Requires at least five years of relevant office assistance or customer service experience, fluent English, strong communication skills, and proficiency with Microsoft Office. Candidates should be highly organized, detail-oriented, discreet with confidential information, adaptable, and able to work independently under pressure.

Skills

Office Administration
Customer Service
Visitor Reception
Telephone Etiquette
Calendar Management
Data Entry
Filing
Report and Presentation Preparation
Microsoft Office
Outlook
Word
Excel
PowerPoint
Salesforce CRM
Inventory Management
Invoice Reconciliation

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Office Operations
Customer Service
Visitor Reception
Office Security
Facilities Maintenance
Office Supplies
Inventory Management
Invoice Reconciliation
Telephone Switchboard
Calendar Management
Data Entry
Filing
Report Generation
Presentation Preparation
Mail Distribution
Salesforce CRM
Microsoft Office
Outlook
Word
Excel
PowerPoint
Meeting Coordination
Training Coordination
Event Management
Confidential Information

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