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Added 6 mins ago
CR
Server - Part Time
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- Part-time
To assist with maintaining the cleanliness of kitchen and dining area as required;
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…design, or innovative technology, our home appliances, including kitchen, laundry and lifestyle solutions, media entertainment products including televisions, sound bars, projectors,…
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TS
Housekeeping
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Vancouver, BC · Grace Health Services - Southview Terrace
- Part-time
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Office Administrator
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Maintain office, kitchen, and general supplies inventories
Added 21 mins ago
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Financial Analyst
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Added 36 mins ago
WF
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Toronto, ON
- Part-time
Performs all duties related to dishwashing and maintaining general cleanliness of the kitchen area. All Whole Foods Market Retail jobs require ensuring a positive company image by providing…
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LE
Builder Project Sales Manager - Home Appliance / Single Family Builder
LG Electronics Canada
Toronto, ON · North York, ON
- Full-time
…design, or innovative technology, our home appliances, including kitchen, laundry and lifestyle solutions, media entertainment products including televisions, sound bars, projectors,…
Added 36 mins ago
SH
Assistant Food & Beverage Manager | Full-time | Constantine
Silver Hotel Group
Toronto, ON
- Full-time
…aromatic flavours. A wood-burning oven and hearth anchor the kitchen, producing crispy pizzas and expertly roasted and lightly smoked meats and seafood. Vegetable-forward dishes,…
Added 36 mins ago
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Line Cook (Aurora)
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Added 36 mins ago
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Job Title Cook
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North Vancouver, BC
- Internship
Maintain high standard of cleanliness throughout kitchen, dining, storage areas and equipment
Added 36 mins ago
M
Regional Maintenance Associate - Multi-Residential
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Toronto, ON
- Full-time
Complete in-suite turnover activities, including both light and heavy maintenance; this could include repair or replacement of appliances, kitchen or bathroom fixtures, basic carpentry, etc.
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Minimum 1 year of experience in kitchen and/or closet design programming.
Added 36 mins ago
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Added 51 mins ago
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Food Production Worker - Bakery & Sandwich Preparation
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Added 51 mins ago
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Dishwasher, Stewarding (Part-Time)
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Care and inspect all flatware, tableware and kitchen equipment to ensure a superior sanitization standard
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General Mechanic (Full-Time)
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Added 51 mins ago
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Added 51 mins ago
GC
Catering Support Associate Full Time
Group Compass Ltee
Vancouver, BC
- Full-time
When catering volume is low, the associate will support general kitchen operations as required.
Added 51 mins ago
GC
Prep Cook Full Time
Group Compass Ltee
Vancouver, BC
- Full-time
Assist with kitchen setup, restocking, and cleaning.
Added 51 mins ago
GC
Lead Cook / Kitchen Supervisor
Group Compass Ltee
Vancouver, BC
- Full-time
We are seeking an experienced, passionate, and motivated Lead Cook / Kitchen Supervisor to join our culinary team.
Added 51 mins ago
H
Executive Chef
Havergal
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- Full-time
Oversee staff in their stations and maintain cleanliness of all stations and kitchen areas.

Global Relay

Administrative Assistant

Halifax, NS, Canada

Contract

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Job details

Job type: Contract
Apply by: Nov 26, 2026
Experience: Minimum 5 years relevant office assistance or customer service experience.
Posting language: English
Posted: Oct 27, 2026

Original job description

Who we are:

For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It’s a place where you can genuinely make an impact – and be recognized for it.

We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.

Your role

As an Administrative Assistant you will provide comprehensive administrative support to the daily processes and business operations of our fast-paced organization. This is a 15-month contract position based in our Halifax office.

Your responsibilities

Ensure that visitors/clients are greeted and directed appropriately upon arrival, and adhere to office security procedures upon check-in.
Maintain office appearance and cleanliness; provide assistance and support for Global Relay team members in daily operations including the cleaning and organizing of meeting rooms, and supply stations.
Maintaining the cleanliness of kitchen area, including unloading and loading the dishwasher, cleaning the communal refrigerators, coffee machines and other appliances.
Liaise with office janitorial and building maintenance for facility cleaning and repair.
Manage office supplies and equipment, including supplies inventory, ordering and distribution; prepare and conduct invoice reconciliation on a monthly basis.
Perform office tasks such as handling a high-volume telephone switchboard (+50 calls), calendar management, data entry, filing, generate reports and presentations and mail receipt & distribution.
Perform administrative duties in Salesforce CRM software and other software systems such as data entry, client file updates, and ensuring data accuracy.
Support various departments in coordinating meeting and training schedules, circulating agendas and training materials.
Various job-related duties as projects arise, such as event management.

About you

Minimum 5 years relevant office assistance or customer service experience.
Ability to speak and write English fluently and possess excellent interpersonal and communication skills with excellent telephone etiquette.
Strong knowledge of MS Office Suite, including Outlook, Word, Excel, and PowerPoint.
Exceptional time-management, organizational, and prioritizing skills with great attention to detail.
Strong work ethic with a willingness to multi-task and be flexible to take on varied responsibilities.
Ability to exercise tact and discretion, and can be entrusted with confidential information.
Good judgment to proactively and independently solve problems and make decisions; timely escalations as appropriate.
Goal oriented self-starter who can work independently and reliably with minimal supervision and has an appetite for continuous learning.
Comfortable working under pressure in a fast-paced environment.
A friendly, “can-do” attitude and customer focused approach that will enable you to deal with challenging situations with integrity, empathy and sincerity.

Working conditions:

This role may require working on statutory holidays.

What you can expect:

At Global Relay, there’s no ceiling to what you can achieve. It’s the land of opportunity for the energetic, the intelligent, the driven. You’ll receive the mentoring, coaching, and support you need to reach your career goals. You’ll be part of a culture that breeds creativity and rewards perseverance and hard work. And you’ll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.

Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.

We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.

To learn more about our business, culture, and community involvement, visit www.globalrelay.com.

Apply About employer

More about this job

Responsibilities

Provide day-to-day administrative support, including greeting visitors, managing calls and calendars, maintaining office spaces, and handling supplies, equipment, and invoices. Update Salesforce and other records, support departmental meetings and training, and assist with projects such as event management.

Requirements

Requires at least five years of relevant office assistance or customer service experience, fluent English, strong communication skills, and proficiency with Microsoft Office. Candidates should be highly organized, detail-oriented, discreet with confidential information, adaptable, and able to work independently under pressure.

Skills

Office Administration
Customer Service
Visitor Reception
Telephone Etiquette
Calendar Management
Data Entry
Filing
Report and Presentation Preparation
Microsoft Office
Outlook
Word
Excel
PowerPoint
Salesforce CRM
Inventory Management
Invoice Reconciliation

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Office Operations
Customer Service
Visitor Reception
Office Security
Facilities Maintenance
Office Supplies
Inventory Management
Invoice Reconciliation
Telephone Switchboard
Calendar Management
Data Entry
Filing
Report Generation
Presentation Preparation
Mail Distribution
Salesforce CRM
Microsoft Office
Outlook
Word
Excel
PowerPoint
Meeting Coordination
Training Coordination
Event Management
Confidential Information

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