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Added 6 mins ago
A
Production Assistant
ADM
Windsor, ON
- Full-time
The Production Assistant applies engineering principles and technical expertise to support safe, efficient, and reliable plant operations within a food processing environment. This role is…
Added 6 mins ago
UG
Administrative Assistant (PL3)
UNB Geodesy & Geomatics Engineering
Fredericton, NB
- Full-time
Reporting to the Director of the Law Clinic and Supervising Lawyer, the Administrative Assistant provides reception and clerical support for the UNB Legal Clinic following established…
Added 6 mins ago
DT
Merchandising Assistant Manager
Dollar Tree Stores
Grand Bend, ON
- Full-time
As a Merchandise Assistant Manager at Dollar Tree, you’ll join our Store Manager in leading a dynamic team of associates and creating positive experiences for the communities we serve. In…
Added 21 mins ago
CU
Graduate Administrator (Term)
Carleton University
Ottawa, ON
- Other
Added 21 mins ago
P&
Facility Assistant II - Grain
Parrish & Heimbecker, Limited
Trenton, ON
- Part-time
We are seeking a Facility Assistant II to join our Grain team. This role is responsible for carrying out the required duties involved in the movement and sampling of grain, and the overall…
Added 21 mins ago
CC
Retail Sales Associate
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Oshawa, ON · Courtice, Oshawa, ON
- $17.95 CAD / hour
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Participate in all manner of store maintenance
Added 35 mins ago
LC
Pharmacy Assistant - CPS
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Mississauga, ON
- Full-time
A Pharmacy Assistant (PA) plays a critical role in CPS operations by supporting efficient prescription processing, maintaining workflow continuity, and enabling Registered Pharmacy…
Added 35 mins ago
FH
Medical Office Assistant/Receptionist, Urgent Primary Care Centre - Chilliwack
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- $27.26 to $29.16 CAD / hour
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…organization including requests, maintaining database(s) and maintenance of electronic client case load, typing material utilizing word processing software, setting up and maintaining the…
Added 35 mins ago
A
Sales Administrative Assistant/Receptionist- Rose City Ford
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Windsor, ON
- $41,000 to $45,000 CAD / year
- Other
Position : Sales Administrative Assistant/ Receptionist
Added 35 mins ago
TO
Janitorial Assistant
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Lasalle, ON
- Part-time
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Added 35 mins ago
SI
Occupational/Physiotherapist Assistant
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- Full-time
We are searching for an Occupational/Physiotherapist Assistant to join our Arborstone Enhanced Care team based in Halifax, NS.
Added 35 mins ago
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Student Research Assistant, Environmental Monitoring (Casual)
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AB · Edmonton, AB
- Full-time
Added 35 mins ago
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Student Research Assistant, Materials Circularity (Casual)
NAIT (Northern Alberta Institute of Technology)
AB · Edmonton, AB
- Full-time
Added 35 mins ago
MC
Facilities Cleaner
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AB · Edmonton, AB
- Temporary
…Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and more. Rapidly growing, we are working to expand our campuses and are continuously working…
Added 35 mins ago
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Pharmacy Assistant - CPS
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Added 36 mins ago
Kitchen Prep (PWLPR)
Connecting Care (2000) Inc.
Peace River, AB
The Kitchen Prep (also known as a Prep Cook or Kitchen Assistant) plays a crucial role in supporting kitchen operations by performing basic food preparation, maintaining cleanliness, and…
Added 50 mins ago
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Maintenance Assistant
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ON · Mississauga, ON
- Full-time
We are seeking a Full-Time Maintenance Technician to work closely with the maintenance team in maintaining the Clubhouse and surrounding facilities to the highest standards of cleanliness,…
Added 51 mins ago
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Pharmacy Assistant, Hourly Part Time Day
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- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 51 mins ago
LC
Assistant Store Manager Fresh Full Time Day Greenlight Requisition
Loblaw Companies Limited
Merritt, BC
- Full-time
Reporting to the Store Manager, the Assistant Store Manager will provide excellence in customer service. Demonstrate leadership by managing employees and effectively planning.
Added 1 hour ago
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Field Admin – Slave Lake, Alberta
Canadian Energy Insight Inc.
Slave Lake, AB
- Full-time
Roska DBO Inc. is currently seeking an experienced Field Administrative Assistant to support our client, a major oil and gas producer, in the North Clearwater District near Slave Lake,…
Added 1 hour ago
TU
Research Assistant /Technician 3
The University of British Columbia
Vancouver, BC
- $5,047 to $5,503 CAD / month
- Full-time
CUPE 116 Salaried - Research Assistant /Technician 3
Added 1 hour ago
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Dental Assistant 2
The University of British Columbia
Vancouver, BC
- $5,317 to $5,772 CAD / month
- Full-time
This position- Dental Assistant II, would report to - Dental Assistant III or IV, that reports to the Senior Clinic Manager, Resources & Operations, who reports to the Clinic Director. This…
Added 1 hour ago
OV
Assistant Chief Engineer | Part-Time | TD Coliseum
Oak View Group
Hamilton, ON
- $45 to $50 CAD / hour
- Part-time
The Assistant Chief Engineer is responsible for the preparation and maintenance of the ice surface and operation of the refrigeration system. The role will also assist the Chief Engineer…
Added 1 hour ago
TU
Employer Liaison & Marketing Assistant
The University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
- Full-time
…primary responsibility as the Employer Liaison and Marketing Assistant is to strengthen the relationship between existing employers and the Science Co-op Program, through managing the…
Added 1 hour ago
UO
Director, Strategic Planning & Operations
University of British Columbia
Vancouver, BC · UBCV | Gordon B. Shrum Building (SHRM)
- $8,810.92 to $13,202.5 CAD / month
- Full-time

Global Relay

Administrative Assistant

Halifax, NS, Canada

Contract

Apply About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Nov 26, 2026
Experience: Minimum 5 years relevant office assistance or customer service experience.
Posting language: English
Posted: Oct 27, 2026

Original job description

Who we are:

For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It’s a place where you can genuinely make an impact – and be recognized for it.

We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.

Your role

As an Administrative Assistant you will provide comprehensive administrative support to the daily processes and business operations of our fast-paced organization. This is a 15-month contract position based in our Halifax office.

Your responsibilities

Ensure that visitors/clients are greeted and directed appropriately upon arrival, and adhere to office security procedures upon check-in.
Maintain office appearance and cleanliness; provide assistance and support for Global Relay team members in daily operations including the cleaning and organizing of meeting rooms, and supply stations.
Maintaining the cleanliness of kitchen area, including unloading and loading the dishwasher, cleaning the communal refrigerators, coffee machines and other appliances.
Liaise with office janitorial and building maintenance for facility cleaning and repair.
Manage office supplies and equipment, including supplies inventory, ordering and distribution; prepare and conduct invoice reconciliation on a monthly basis.
Perform office tasks such as handling a high-volume telephone switchboard (+50 calls), calendar management, data entry, filing, generate reports and presentations and mail receipt & distribution.
Perform administrative duties in Salesforce CRM software and other software systems such as data entry, client file updates, and ensuring data accuracy.
Support various departments in coordinating meeting and training schedules, circulating agendas and training materials.
Various job-related duties as projects arise, such as event management.

About you

Minimum 5 years relevant office assistance or customer service experience.
Ability to speak and write English fluently and possess excellent interpersonal and communication skills with excellent telephone etiquette.
Strong knowledge of MS Office Suite, including Outlook, Word, Excel, and PowerPoint.
Exceptional time-management, organizational, and prioritizing skills with great attention to detail.
Strong work ethic with a willingness to multi-task and be flexible to take on varied responsibilities.
Ability to exercise tact and discretion, and can be entrusted with confidential information.
Good judgment to proactively and independently solve problems and make decisions; timely escalations as appropriate.
Goal oriented self-starter who can work independently and reliably with minimal supervision and has an appetite for continuous learning.
Comfortable working under pressure in a fast-paced environment.
A friendly, “can-do” attitude and customer focused approach that will enable you to deal with challenging situations with integrity, empathy and sincerity.

Working conditions:

This role may require working on statutory holidays.

What you can expect:

At Global Relay, there’s no ceiling to what you can achieve. It’s the land of opportunity for the energetic, the intelligent, the driven. You’ll receive the mentoring, coaching, and support you need to reach your career goals. You’ll be part of a culture that breeds creativity and rewards perseverance and hard work. And you’ll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.

Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.

We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.

To learn more about our business, culture, and community involvement, visit www.globalrelay.com.

Apply About employer

More about this job

Responsibilities

Provide day-to-day administrative support, including greeting visitors, managing calls and calendars, maintaining office spaces, and handling supplies, equipment, and invoices. Update Salesforce and other records, support departmental meetings and training, and assist with projects such as event management.

Requirements

Requires at least five years of relevant office assistance or customer service experience, fluent English, strong communication skills, and proficiency with Microsoft Office. Candidates should be highly organized, detail-oriented, discreet with confidential information, adaptable, and able to work independently under pressure.

Skills

Office Administration
Customer Service
Visitor Reception
Telephone Etiquette
Calendar Management
Data Entry
Filing
Report and Presentation Preparation
Microsoft Office
Outlook
Word
Excel
PowerPoint
Salesforce CRM
Inventory Management
Invoice Reconciliation

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Office Operations
Customer Service
Visitor Reception
Office Security
Facilities Maintenance
Office Supplies
Inventory Management
Invoice Reconciliation
Telephone Switchboard
Calendar Management
Data Entry
Filing
Report Generation
Presentation Preparation
Mail Distribution
Salesforce CRM
Microsoft Office
Outlook
Word
Excel
PowerPoint
Meeting Coordination
Training Coordination
Event Management
Confidential Information

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