Office & administration jobs in Canada

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Added 9 days ago
AM
Medical Office Assistant
Asperia Medical Clinic
AB · Edmonton, AB
- Other
Medical Office Assistant (Full-Time / Part-Time) – Edmonton, AB
Added 9 days ago
AH
Office Coordinator
Assisting Hands of Ottawa
Ottawa, ON
- $22 to $26 CAD / hour
- Full-time
Important: The successful candidate must have the practical caregiving skills and appropriate training to safely provide assigned care
Added 9 days ago
OS
Office Manager
Oregon State University
ON · Ontario, Canada
- Full-time
The Malheur Experiment Station of Oregon State University is seeking an Office Manager to serve as the operational anchor for an academic community dedicated to scholarship and education on…
Added 9 days ago
P
Contract Administrator
PACT
ON · Mississauga, Ontario
- Full-time
The Contract Administrator will support the effective management and administration of contracts across the program. This role is responsible for monitoring contract performance,…
Added 9 days ago
BB
Event Coordinator
Bond Brand Loyalty
Toronto, ON
- $50,000 to $62,500 CAD / year
Strong technical skills, including proficiency in Microsoft Office (Word, PowerPoint, Outlook) and advanced Microsoft Excel skills to prepare monthly spreadsheets and reconcile supplier and…
Added 9 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 9 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 10 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…administrative support to the CHILD-BRIGHT Network Central Office, committees, working groups, and…
Added 10 days ago
SE
Customer Service Representative & Office Administrator
SDR Electric, Plumbing & Heating Inc.
ON · North Augusta, ON
- Full-time
SDR Electric, Plumbing & Heating Inc. is hiring a Customer Service Representative & Office Administrator for a hybrid role based in North Augusta, Ontario, paying $20–$26 per hour based on…
Added 10 days ago
U&
Civil Engineering Contract Administrator
Urban & Environmental Management Inc.
Montreal, QC · Urban agglomeration of Montreal, QC
- Contract
Added 10 days ago
Administrative Assistant
Global Relay
Halifax, NS
…organization. This is a 15-month contract position based in our Halifax…
Added 10 days ago
WB
Senior Administrative Assistant
Whistler Blackcomb
Whistler, BC
- Full-time
Purchasing of office and operating supplies for the department.
Added 10 days ago
Operations Supervisor
David's Bridal
Winnipeg, MB
Added 10 days ago
UO
Library Circulation Assistant II
University of Victoria
Victoria, BC
- Full-time
Public/customer service experience in business, administration, education or other high-volume setting
Added 10 days ago
PF
Medical Office Assistant (MOA) – Permanent, Part-Time, Morton Medical Centre, Lakefield, ON
Peterborough Family Health Team
Peterborough, ON
- Part-time
The Medical Office Assistant (MOA) serves as the first point of contact for patients and is a key member of a collaborative, multidisciplinary team of interprofessional healthcare…
Added 10 days ago
CH
Executive Assistant
Covenant Health Canada
AB · Edmonton, AB
- Full-time
Related post-secondary office administration certificate. Five years in a senior secretarial or administrative assistant position in a health care institution.
Added 10 days ago
Global Supply Chain Manager
Intertape Polymer Group (IPG)
Truro, NS
Added 10 days ago
Administrative Clerk
Freson Bros.
Sundre, AB
Added 10 days ago
RS
On-Call Administrative Assistant
Richmond School District No. 38
Richmond, BC
- Temporary
At least one year experience working in an office setting;
Added 10 days ago
PH
Medical Stenographer 1, Anatomical Pathology - Lions Gate Hospital Labs
Provincial Health Services Authority
North Vancouver, BC
- Full-time
Hours of Work: Various rotating shifts 0800-1600
Added 10 days ago
JR
Administrative assistant
Jack R Bowerman CPA Professional Corporation
Ottawa, ON · Nepean, ON
- Full-time
Determine and establish office procedures and routines
Added 10 days ago
P
Executive Administrative Assistant
Popular
St. Thomas, ON
- Full-time
…key role in coordinating administrative activities, managing office operations, streamlining business processes, and ensuring adherence to established policies and procedures. The incumbent…
Added 10 days ago
RM
Caretaker Supervisor - Administrative Assistant 3 (AESES)
Recreation Manitoba
Winnipeg, MB
- Full-time
Post-Secondary Education (i.e. Business Administration, Management, Trades) is preferred.
Added 10 days ago
D
Administrative Assistant - Westmount Dental Centre
dentalcorp
AB · Westmount Dental Centre
- Full-time
Minimum 1 year of dental administration experience
Added 10 days ago
IR
Office Administrator/Receptionist - In-Office, Toronto (Canada)
Info-Tech Research Group
Toronto, ON
- Full-time
You are responsible for first impressions as people enter our office. You are responsible for calls, visitors, schedules, and information so leaders stay focused on work that matters. You…

Global Relay

Administrative Assistant

Halifax, NS, Canada

Apply on globalrelay.com About employer

Applications open in a new tab.

Job details

Experience: Minimum 5 years relevant office assistance or customer service experience.
Posting language: English
Posted: Oct 27, 2026

Original job description

Who we are:

For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It’s a place where you can genuinely make an impact – and be recognized for it.

We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.

Your role
As an Administrative Assistant you will provide comprehensive administrative support to the daily processes and business operations of our fast-paced organization. This is a 15-month contract position based in our Halifax office.

Your responsibilities

Ensure that visitors/clients are greeted and directed appropriately upon arrival, and adhere to office security procedures upon check-in.
Maintain office appearance and cleanliness; provide assistance and support for Global Relay team members in daily operations including the cleaning and organizing of meeting rooms, and supply stations.
Maintaining the cleanliness of kitchen area, including unloading and loading the dishwasher, cleaning the communal refrigerators, coffee machines and other appliances.
Liaise with office janitorial and building maintenance for facility cleaning and repair.
Manage office supplies and equipment, including supplies inventory, ordering and distribution; prepare and conduct invoice reconciliation on a monthly basis.
Perform office tasks such as handling a high-volume telephone switchboard (+50 calls), calendar management, data entry, filing, generate reports and presentations and mail receipt & distribution.
Perform administrative duties in Salesforce CRM software and other software systems such as data entry, client file updates, and ensuring data accuracy.
Support various departments in coordinating meeting and training schedules, circulating agendas and training materials.
Various job-related duties as projects arise, such as event management.

About you

Minimum 5 years relevant office assistance or customer service experience.
Ability to speak and write English fluently and possess excellent interpersonal and communication skills with excellent telephone etiquette.
Strong knowledge of MS Office Suite, including Outlook, Word, Excel, and PowerPoint.
Exceptional time-management, organizational, and prioritizing skills with great attention to detail.
Strong work ethic with a willingness to multi-task and be flexible to take on varied responsibilities.
Ability to exercise tact and discretion, and can be entrusted with confidential information.
Good judgment to proactively and independently solve problems and make decisions; timely escalations as appropriate.
Goal oriented self-starter who can work independently and reliably with minimal supervision and has an appetite for continuous learning.
Comfortable working under pressure in a fast-paced environment.
A friendly, “can-do” attitude and customer focused approach that will enable you to deal with challenging situations with integrity, empathy and sincerity.

Working conditions:

This role may require working on statutory holidays.

What you can expect:

At Global Relay, there’s no ceiling to what you can achieve. It’s the land of opportunity for the energetic, the intelligent, the driven. You’ll receive the mentoring, coaching, and support you need to reach your career goals. You’ll be part of a culture that breeds creativity and rewards perseverance and hard work. And you’ll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.

Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.

We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.

To learn more about our business, culture, and community involvement, visit www.globalrelay.com.

Apply on globalrelay.com About employer

More about this job

Responsibilities

Provide daily administrative support, including greeting visitors, managing a high-volume switchboard, calendars, mail, records, and Salesforce data. Maintain office spaces and supplies, coordinate facilities services and meetings, reconcile invoices, and assist with training and events.

Requirements

Requires at least five years of relevant office assistance or customer service experience, fluent English, strong communication skills, and proficiency with Outlook, Word, Excel, and PowerPoint. Candidates should be organized, detail-oriented, discreet, adaptable, able to work independently under pressure, and comfortable handling varied responsibilities.

Skills

Office Administration
Customer Service
Telephone Etiquette
Microsoft Office
Calendar Management
Data Entry
Filing
Report and Presentation Preparation
Salesforce CRM
Inventory Management
Invoice Reconciliation
Meeting Coordination
Event Management
Time Management
Organization
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Enterprise Information Archiving
Cloud Archiving
Surveillance
eDiscovery
Analytics
Office Administration
Customer Service
Visitor Reception
Office Security
Facilities Maintenance
Office Supplies
Inventory Management
Invoice Reconciliation
Telephone Switchboard
Calendar Management
Data Entry
Filing
Reports
Presentations
Mail Distribution
Salesforce CRM
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Meeting Coordination
Training Coordination
Event Management
Confidential Information
Records Accuracy

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Office & administration jobs in Canada

Medical Office Assistant

Office Coordinator

Office Manager

Contract Administrator

Event Coordinator